Services - 290163-2023

16/05/2023    S94

Germany-Munich: Installation services of fire protection equipment

2023/S 094-290163

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Patent Office (EPO)
Postal address: Bob-van-Benthem-Platz 1
Town: Munich
NUTS code: DE212 München, Kreisfreie Stadt
Postal code: 80469
Country: Germany
Contact person: Procurement and Vendor Management
Telephone: +49 892399-0
Internet address(es):
Main address:
Address of the buyer profile:
Access to the procurement documents is restricted. Further information can be obtained at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Patents

Section II: Object

II.1)Scope of the procurement

Fire protection measures PH 1-6

Reference number: EPO-2023-0015
II.1.2)Main CPV code
51700000 Installation services of fire protection equipment
II.1.3)Type of contract
II.1.4)Short description:

Replacement of the ventilation grills in the underground car park of Munich building PH 1-6 near Hackerbrücke.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
NUTS code: DE212 München, Kreisfreie Stadt
II.2.4)Description of the procurement:

See procurement documents

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/07/2023
End: 31/12/2023
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.

Questions submitted after the deadline for receipt of requests for clarification (see VI.3) will not be answered. After expiry of the deadline, the questions submitted by others and the corresponding clarifications will be available in the BIDDING COCKPIT.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
List and brief description of selection criteria:

See procurement documents

III.1.3)Technical and professional ability
List and brief description of selection criteria:

See procurement documents

III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative authorised to act on behalf of all members, must be submitted with the bid.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/06/2023
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 18/12/2023
IV.2.7)Conditions for opening of tenders
Date: 20/06/2023
Local time: 12:00
Information about authorised persons and opening procedure:

not applicable

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:

Only electronic bids may be submitted. Please note that a qualified electronic signature is required as specified on EPO's website:

Final date to download the Procurement Documents:

19.06.2023 23:30

Final date for receipt by the EPO of requests for clarification:

30.05.2023 12:00

Questions must be submitted via the Bidding Cockpit.

VI.4)Procedures for review
VI.4.1)Review body
Official name: See General Conditions of Tender
Postal address: not applicable
Town: not applicable
Country: Germany
Internet address:
VI.4.2)Body responsible for mediation procedures
Official name: not applicable
Postal address: not applicable
Town: not applicable
Country: Germany
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Please note that EPO's procurement procedures are governed solely by EPO's own procurement rules. The relevant rules are described in the EPO's General Conditions of Tender, which are available at the EPO's website

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Procurement and Vendor Management
Postal address: European Patent Office
Town: Munich
Postal code: 80298
Country: Germany
VI.5)Date of dispatch of this notice: