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United Kingdom-Belfast: IT services: consulting, software development, Internet and support
Modification of a contract/concession during its term
Section I: Contracting authority/entity
Section II: Object
Accounting Services Programme (ASP)
The Accounting Services Programme (‘ASP’) aimed to lead to the migration of all departments of the Northern Ireland Civil Service (and many of their executive agencies and possibly other related non departmental bodies) to a common accounting system. The associated managed service contract procured as part of the ASP provides, inter alia, the supply of a broad range of computer and related services (including, without limitation, on-going management, operation and maintenance services), information technology consultancy services and the supply of computer hardware, software and associated products.
Section IV: Procedure
Section V: Award of contract/concession
Section VI: Complementary information
Section VII: Modifications to the contract/concession
This modification will extend the current contract for a 2 year period with the potential for a further 1 year extension. This modification is required to ensure business continuity whilst the NICS take forward a programme of work in relation to the current NICS finance function. Notification of this work has been published via OJEU Prior Information Notice (ref 2019/S 104-252407).
Following the publication a VEAT notice (2019/S 109-266611), this contract is being modified in accordance with Regulation 72(1)(b) of the Public Contracts Regulations 2015. The modification will extend the contract for the Accounting Services Programme (ASP) for an initial period of 24 months from 9.3.2020, with the option for a further 12 month extension. This modification will facilitate the forthcoming procurement exercise(s) and subsequent implementation of solutions. A Prior Information Notice relating to the forthcoming procurement published on the 31.5.2019 (ref 2019/S 104-252407). It is anticipated that the value of the initial extension period i.e. 24 months will be 7 494 GBP. If the second period i.e. 12 months is utilised the value of this modification will be 11 211 GBP. The original contract value was 52 000 GBP. This 3 year value falls within the parameters of the 50 % threshold as set out within Regulation 72(1)(b).
The Contracting Authority is relying on Regulation 72(1)(b) for reasons connected with the economic, technical and duplication of cost issues that the Authority would face if a replacement contractor was to be engaged whilst a new programme including procurement of services and systems is currently being undertaken.
The existing single contractor managed service arrangement includes the supply of a broad range of computer and related services (including, inter alia, on-going management, operation and maintenance services), information technology consultancy services, the supply of computer hardware, software and associated products. The systems and services provided have been uniquely configured to reflect the varying requirements of the NICS departments and their associated bodies. The transfer of delivery of this managed service, for a relatively short period of time, during which replacement contract(s) will be procured and implemented, will cause substantial duplication of costs and inconvenience to the Contracting Authority.