Services - 290480-2019

21/06/2019    S118

United Kingdom-Belfast: IT services: consulting, software development, Internet and support

2019/S 118-290480

Modification notice

Modification of a contract/concession during its term

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Official name: Department of Finance
Postal address: 303 Airport Road West
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT3 9ED
Country: United Kingdom
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
Internet address(es):
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Accounting Services Programme (ASP)

Reference number: S/9946/03
II.1.2)Main CPV code
72000000 IT services: consulting, software development, Internet and support
II.1.3)Type of contract
Services
II.2)Description
II.2.3)Place of performance
NUTS code: UKN NORTHERN IRELAND
II.2.4)Description of the procurement at the time of conclusion of the contract:

The Accounting Services Programme (‘ASP’) aimed to lead to the migration of all departments of the Northern Ireland Civil Service (and many of their executive agencies and possibly other related non departmental bodies) to a common accounting system. The associated managed service contract procured as part of the ASP provides, inter alia, the supply of a broad range of computer and related services (including, without limitation, on-going management, operation and maintenance services), information technology consultancy services and the supply of computer hardware, software and associated products.

II.2.7)Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 168
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.2)Administrative information
IV.2.1)Contract award notice concerning this contract
Notice number in the OJ S: 2004/S 005-004446

Section V: Award of contract/concession

Contract No: S994603
V.2)Award of contract/concession
V.2.1)Date of conclusion of the contract/concession award decision:
09/03/2006
V.2.2)Information about tenders
The contract/concession has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Official name: British Telecommunication plc
Postal address: 81 Newgate Street
Town: London
NUTS code: UKN NORTHERN IRELAND
Postal code: EC1A 7AJ
Country: United Kingdom
The contractor/concessionaire is an SME: no
V.2.4)Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: 52 000 000.00 GBP

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: The UK does not have a review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the Public Contracts Regulations
Town: Belfast
Country: United Kingdom
VI.5)Date of dispatch of this notice:
19/06/2019

Section VII: Modifications to the contract/concession

VII.1)Description of the procurement after the modifications
VII.1.1)Main CPV code
72000000 IT services: consulting, software development, Internet and support
VII.1.2)Additional CPV code(s)
VII.1.3)Place of performance
NUTS code: UKN NORTHERN IRELAND
VII.1.4)Description of the procurement:

This modification will extend the current contract for a 2 year period with the potential for a further 1 year extension. This modification is required to ensure business continuity whilst the NICS take forward a programme of work in relation to the current NICS finance function. Notification of this work has been published via OJEU Prior Information Notice (ref 2019/S 104-252407).

VII.1.5)Duration of the contract, framework agreement, dynamic purchasing system or concession
Start: 09/03/2020
End: 08/03/2023
VII.1.6)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 11 211 000.00 GBP
VII.1.7)Name and address of the contractor/concessionaire
Official name: British Telecommunications plc
Postal address: 81 Newgate Street
Town: London
NUTS code: UK UNITED KINGDOM
Postal code: EC1A 7AJ
Country: United Kingdom
The contractor/concessionaire is an SME: no
VII.2)Information about modifications
VII.2.1)Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):

Following the publication a VEAT notice (2019/S 109-266611), this contract is being modified in accordance with Regulation 72(1)(b) of the Public Contracts Regulations 2015. The modification will extend the contract for the Accounting Services Programme (ASP) for an initial period of 24 months from 9.3.2020, with the option for a further 12 month extension. This modification will facilitate the forthcoming procurement exercise(s) and subsequent implementation of solutions. A Prior Information Notice relating to the forthcoming procurement published on the 31.5.2019 (ref 2019/S 104-252407). It is anticipated that the value of the initial extension period i.e. 24 months will be 7 494 GBP. If the second period i.e. 12 months is utilised the value of this modification will be 11 211 GBP. The original contract value was 52 000 GBP. This 3 year value falls within the parameters of the 50 % threshold as set out within Regulation 72(1)(b).

The Contracting Authority is relying on Regulation 72(1)(b) for reasons connected with the economic, technical and duplication of cost issues that the Authority would face if a replacement contractor was to be engaged whilst a new programme including procurement of services and systems is currently being undertaken.

VII.2.2)Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire (Art. 43(1)(b) of Directive 2014/23/EU, Art. 72(1)(b) of Directive 2014/24/EU, Art. 89(1)(b) of Directive 2014/25/EU)
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:

The existing single contractor managed service arrangement includes the supply of a broad range of computer and related services (including, inter alia, on-going management, operation and maintenance services), information technology consultancy services, the supply of computer hardware, software and associated products. The systems and services provided have been uniquely configured to reflect the varying requirements of the NICS departments and their associated bodies. The transfer of delivery of this managed service, for a relatively short period of time, during which replacement contract(s) will be procured and implemented, will cause substantial duplication of costs and inconvenience to the Contracting Authority.

VII.2.3)Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 89 175 000.00 GBP
Total contract value after the modifications
Value excluding VAT: 100 386 000.00 GBP