Services - 292737-2023
17/05/2023    S95

France-Strasbourg: Translation services

2023/S 095-292737

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: ARTE GEIE
Postal address: 4 Quai du Chanoine Winterer
Town: Strasbourg Cedex
NUTS code: FRF11 Bas-Rhin
Postal code: 67080
Country: France
Contact person: Secteur Appels d'offres
E-mail: appelsdoffres@arte.tv
Telephone: +33 390142222
Fax: +33 390142040
Internet address(es):
Main address: www.arte.tv
Address of the buyer profile: https://alsacemarchespublics.eu
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://alsacemarchespublics.eu
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Other type: European economic interest grouping
I.5)Main activity
Other activity: Broadcasting

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Service provider for the production of English, Spanish, Polish, Italian subtitling and audiodiscriptions

II.1.2)Main CPV code
79530000 Translation services
II.1.3)Type of contract
Services
II.1.4)Short description:

Thanks to the support of the European Union, the European cultural platform arte.tv is available in 6 languages and accessible to 70% of Europeans in their native language.

A selection of the catalogue is offered digitally with subtitles or voice versions in English, Spanish, Polish and Italian, in addition to the French and German versions. This offer is accessible on the various digital vectors of ARTE and third-party platforms in Europe, and for half of the programmes, worldwide. The offer is also made available via spots on social media.

The present procedure concerns the renewal of subtitling, dubbing and adaptation services for social networks of multilingual videos in English, Spanish, Polish and Italian.

II.1.5)Estimated total value
Value excluding VAT: 8 500 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Service provider for the production of English, Spanish, Polish, Italian

Lot No: 1
II.2.2)Additional CPV code(s)
79530000 Translation services
II.2.3)Place of performance
NUTS code: FRF11 Bas-Rhin
Main site or place of performance:

The services will be carried out in the premises of the service provider.

II.2.4)Description of the procurement:

This package covers the subtitling in English, Spanish, Polish and Italian of a maximum of 2,800 hours of mostly factual programmes (documentaries, reports, magazines on culture, knowledge, politics and society) but also fictional programmes (European series and films), which will be offered on the ARTE website

http://www.arte.tv/ as well as on the ARTE applications for connected television sets and mobile terminals. The overall hourly volume concerns both full subtitling (documentaries, fiction and cinema), SME subtitling, and subtitling of spots for social networks.

Lastly, for a limited number of programmes, shorter processing times will make it possible to deal with urgent matters linked to the need to put content online.

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In accordance with the judgment of the Court of Justice of the European Union of 17 June 2021 in Simonsen & Weel A/S v Region Nordjylland and Region Syddanmark, the maximum value of the services under this contract is indicated in Article II.1.5). This value is based on a high estimate of the volume of services and does not represent a commitment to consumption for ARTE GEIE.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 6 800 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The contract will be signed for an initial term of 12 month, renewable 3 times 12 month.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Technical, professional and financial abilities.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

Translations of other languages.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

European funding

II.2.14)Additional information

Each of the lots will give rise to the award of a single-tender framework agreement. The contracts are expected to be notified in October 2023.

The initial languages are mainly German, French and English and more exceptionally other European languages (Spanish, Polish, Italian). For rare languages, case-by-case estimates are required.

II.2)Description
II.2.1)Title:

Service provider for the production of English, Spanich, Polish and Italian subtitles aud audiodescriptions

Lot No: 2
II.2.2)Additional CPV code(s)
79530000 Translation services
II.2.3)Place of performance
NUTS code: FRF11 Bas-Rhin
Main site or place of performance:

The services will be carried out in the premises of the service provider.

II.2.4)Description of the procurement:

This lot covers the production of dubbing or voice-overs (commentary only) in English, Spanish, Polish and Italian for a maximum of 210 hours of reports, documentaries and web-series on culture, knowledge, politics and society (for voice-overs/doubling) and very occasionally cinema (as part of tests on audio description), to be offered on the ARTE website (http:// www.arte.tv/) as well as on the ARTE applications for connected televisions and mobile terminals. This package will also include the adaptation of these voice spots for social networks.

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In accordance with the judgment of the Court of Justice of the European Union of 17 June 2021 in Simonsen & Weel A/S v Region Nordjylland and Region Syddanmark, the maximum value of the services under this contract is indicated in Article II.1.5). This value is based on a high estimate of the volume of services and does not represent a commitment to consumption for ARTE GEIE.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 700 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The contract will be signed for an initial term of 12 months, renewable 3 times 12 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Technical, professional and financial abilities.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

Translation of other languages.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

European founding

II.2.14)Additional information

Each of the lots will give rise to the award of a single-tender framework agreement. The contracts are expected to be notified in October 2023.

The initial languages are mainly German, French and English and more exceptionally other European languages (Spanish, Polish, Italian). For rare languages, case-by-case estimates are required.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

1) the completed European Single Procurement Document (ESPD)), which can be accessed via the following link: https://uea.publicprocurement.be/

The XML file attached to the tender documents must be uploaded on this service.

Select "I am an economic operator" and "Import an ESPD (request or response) ", then upload the XML file attached to the tender documents.

OR (in the event that the bidder does not use the EPSD):

(a) a letter of application (the form made available by ARTE GEIE may be used, please note that this document is only available in French and German);

(b) a declaration by the bidder (the form made available by ARTE GEIE may be used, please note that this document is only available in French and German), accompanied by the following documents:

— an extract from the commercial and companies registry,

— if the bidder is in legal redress, a copy of the judgment or judgments to that effect.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

1) Certificate of insurance covering the candidate’s civil professional liability;

2) A list of the company's average workforce within the past 3 years

3) Turnovers excluding VAT for the last three years. The candidate specifies the part of the turnover (in %) which is related to the services of the future contract

III.1.3)Technical and professional ability
List and brief description of selection criteria:

1) a presentation of the candidate

2) the list of the candidate’s main references (maximum 5 references), which are comparable to those subject to this present tender, still in progress or not older than three years.

As such, these references must correspond to projects of audiovisual content subtitling, in the target language of the lot for which the candidate is applying. This list of references will contain in particular:

a. the name of the customer (with the field of activity, name, telephone number and e-mail address of a main contact person)

b. the type of service (customer reference, volume indications)

c. the period of realization of the reference (in progress or less than three years old),

d. a description of the means used.

The candidate will complete the reference presentation document provided on ARTE GEIE buyer profile (see articleI.3).

If a tenderer wishes to submit several lots of the present procedure, he may submit a single application file, but this file must include as many reference lists as lots submitted.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 16/06/2023
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 10/07/2023
IV.2.4)Languages in which tenders or requests to participate may be submitted:
German, French, English

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2027

VI.3)Additional information:

Correct spelling and grammatical quality are the basis of a good translation. ARTE therefore requires that the translator be a native speaker of the target language. ARTE is entitled to examine the status of the work in progress at any stage of the production process and to ask the contractor for any information necessary for the completion of the language work.

Subtitling and dubbing orders and the provision of the necessary material are carried out via a tool developed by ARTE ("PARTNER" server).

Applications must be submitted electronically, exclusively on the following platform: https:// alsacemarchespublics.eu

Registration on the electronic platform is free of charge and is necessary to respond to tenders electronically. The procedure for submitting responses and additional information relating to electronic procedures for the conclusion and performance of public procurement contracts are detailed in the document attached to the tender document. (document available in French and German, entitled ‘Mode d'emploi — Alsace Marchés publics’).

VI.4)Procedures for review
VI.4.1)Review body
Official name: Tribunal Judiciaire
Postal address: Rue Général Fabvier
Town: Nancy
Postal code: 54035
Country: France
Telephone: +33 383908500
Fax: +33 383274984
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for review procedures:

- Of Article 2 Order no. 2009-515 (7.5.2009), relating to appeal procedures applicable to public procurement contracts, before the conclusion of the contract (urgent pre-contractual application);

- Or of Article 11 of that Order (urgent contractual application), no later than the 31st day following publication of the notice of award of the contract, or, in the absence of publication of such a notice, until the expiry of 6 months period counting from the day after the date of notification of the contract.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Tribunal Judiciaire
Postal address: Rue Général Fabvier
Town: Nancy
Postal code: 54035
Country: France
Telephone: +33 383908500
Fax: +33 383274984
VI.5)Date of dispatch of this notice:
12/05/2023