Supplies - 293151-2015

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20/08/2015    S160    European Commission - Supplies - Contract notice - Open procedure 

Belgium-Brussels: DIGIT/R3/PO/2015/019 LSP

2015/S 160-293151

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Commission, Directorate-General for Informatics, Resources Management and Optimisation Directorate, ICT Procurement and Contract Management Unit
Postal address: rue Belliard 28, Office: 07/142
Town: Brussels
Postal code: 1049
Country: Belgium
For the attention of: Mr Martin Bilbao, Head of Unit
E-mail: digit-contracts-info-centre@ec.europa.eu
Telephone: +32 22960762
Fax: +32 22957702

Internet address(es):

General address of the contracting authority: http://ec.europa.eu/dgs/informatics/procurement/calls_running/index_en.htm

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1035

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
Official name: European Commission
Postal address: avenue du Bourget 1
Town: Brussels
Postal code: 1140
Country: Belgium
Contact person: Directorate-General for Informatics, B-28, 07/141
For the attention of: Martin Bilbao Zabala

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
Other: Information technologies.
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: European Parliament
Postal address: plateau du Kirchberg, PO Box 1601
Town: Luxembourg
Postal code: 2929
Country: Luxembourg

Official name: Council of the European Union
Postal address: rue de la Loi/Wetstraat 175
Town: Brussels
Postal code: 1048
Country: Belgium

Official name: Court of Justice
Postal address: boulevard Konrad Adenauer
Town: Luxembourg
Postal code: 2925
Country: Luxembourg

Official name: European Court of Auditors
Postal address: 12, rue Alcide de Gasperi
Town: Luxembourg
Postal code: 1615
Country: Luxembourg

Official name: European Central Bank
Postal address: Sonnemannstraße 20
Town: Frankfurt-on-Main
Postal code: 60314
Country: Germany

Official name: European Economic and Social Committee
Postal address: rue Belliard/Belliardstraat 99
Town: Brussels
Postal code: 1040
Country: Belgium

Official name: Committee of the Regions
Postal address: rue Belliard/Belliardstraat 99–101
Town: Brussels
Postal code: 1040
Country: Belgium

Official name: Office of the European Ombudsman
Postal address: 1 avenue du Président Robert Schuman, CS 30403
Town: Strasbourg
Postal code: 67001
Country: France

Official name: European Data Protection Supervisor
Postal address: rue Wiertz/Wiertzstraat 60
Town: Brussels
Postal code: 1047
Country: Belgium

Official name: European Banking Authority
Postal address: Floor 46, One Canada Square, Canary Wharf
Town: London
Postal code: E14 5AA
Country: United Kingdom

Official name: European Securities and Markets Authority
Postal address: 103 rue de Grenelle
Town: Paris
Postal code: 75345
Country: France

Official name: European Insurance and Occupational Pensions Authority
Postal address: Westhafenplatz 1
Town: Frankfurt-on-Main
Postal code: 60327
Country: Germany

Official name: European Investment Bank
Postal address: 98–100, boulevard Konrad Adenauer
Town: Luxembourg
Postal code: 2950
Country: Luxembourg

Official name: Agency for the Cooperation of Energy Regulators
Postal address: Trg republike 3
Town: Ljubljana
Postal code: 1000
Country: Sierra Leone

Official name: Office of the Body of European Regulators for Electronic Communications
Postal address: Z.A. Meierovica bulvāris 14
Town: Riga
Postal code: LV-1050
Country: Latvia

Official name: Translation Centre for the Bodies of the European Union
Postal address: Drosbach Building, 12E, rue Guillaume Kroll
Town: Luxembourg
Postal code: 1882
Country: Luxembourg

Official name: European Centre for the Development of Vocational Training
Postal address: Europe 123
Town: Thessaloniki
Postal code: 570 01
Country: Greece

Official name: European Fisheries Control Agency
Postal address: Odriozola Building, Avenida García Barbón, 4
Town: Vigo (Pontevedra)
Postal code: 36201
Country: Spain

Official name: Community Plant Variety Office
Postal address: 3 boulevard Maréchal Foch
Town: Angers
Postal code: 49101
Country: France

Official name: European Aviation Safety Agency
Postal address: Ottoplatz 1
Town: Cologne
Postal code: 50679
Country: Germany

Official name: European Asylum Support Office
Postal address: MTC Block A , Winemakers Wharf, Grand Harbour
Town: Valletta
Postal code: MT-MRS 1917
Country: Malta

Official name: European Centre for Disease Prevention and Control
Postal address: Tomtebodavägen 11A
Town: Solna
Postal code: SE-171 65
Country: Sweden

Official name: European Chemicals Agency (REACH project)
Postal address: Annankatu 18
Town: Helsinki
Postal code: FI-00120
Country: Finland

Official name: European Environment Agency
Postal address: Kongens Nytorv 6
Town: Copenhagen K
Postal code: 1050
Country: Denmark

Official name: European Food Safety Authority
Postal address: via Carlo Magno 1A
Town: Parma PR
Postal code: 43126
Country: Italy

Official name: European Institute for Gender Equality
Postal address: Gedimino pr. 16
Town: Vilnius
Postal code: LT-01103
Country: Lithuania

Official name: European Medicines Agency
Postal address: 30 Churchill Place, Canary Wharf
Town: London
Postal code: E14 5EU
Country: United Kingdom

Official name: European Monitoring Centre for Drugs and Drug Addiction
Postal address: Praça Europa 1, Cais do Sodré
Town: Lisbon
Postal code: 1249-289
Country: Portugal

Official name: European Maritime Safety Agency
Postal address: Praça Europa 4
Town: Lisbon
Postal code: 1249-206
Country: Portugal

Official name: European Union Agency for Network and Information Security
Postal address: Science and Technology Park of Crete (ITE), Vassilika Vouton
Town: Heraklion
Postal code: 700 13
Country: Greece

Official name: European Railway Agency
Postal address: 120 rue Marc Lefrancq
Town: Valenciennes
Postal code: 59300
Country: France

Official name: European Training Foundation
Postal address: Villa Gualino, viale Settimio Severo 65
Town: Turin TO
Postal code: 10133
Country: Italy

Official name: European Agency for the Οperational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice
Postal address: EU House, Rävala pst 4
Town: Tallinn
Postal code: 10143
Country: Estonia

Official name: European Agency for Safety and Health at Work
Postal address: Santiago de Compostela, 12
Town: Bilbao (Biscay)
Postal code: 48003
Country: Spain

Official name: European Foundation for the Improvement of Living and Working Conditions
Postal address: Wyattville Road, Loughlinstown
Town: Dublin 18
Country: Ireland

Official name: European Union Agency for Fundamental Rights
Postal address: Schwarzenbergplatz 11
Town: Vienna
Postal code: 1040
Country: Austria

Official name: European Agency for the Management of Operational Cooperation at the External Borders of the Member States of the European Union
Postal address: Plac Europejski 6
Town: Warsaw
Postal code: 00-844
Country: Poland

Official name: European GNSS Agency
Postal address: Janovského 438/2
Town: Prague 7
Postal code: 170 00
Country: Czechia

Official name: Office for Harmonisation in the Internal Market (Trade Marks and Designs)
Postal address: Avenida de Europa, 4
Town: Alicante (Alicante)
Postal code: 03008
Country: Spain

Official name: Single Resolution Board
Postal address: rue de la Science 27
Town: Brussels
Postal code: 1049
Country: Belgium

Official name: European Defence Agency
Postal address: rue des Drapiers/Lakenweversstraat 17–23
Town: Brussels
Postal code: 1050
Country: Belgium

Official name: European Union Satellite Centre
Postal address: Apdo. de Correos 511
Town: Torrejón de Ardoz (Madrid)
Postal code: 28850
Country: Spain

Official name: European Union Institute for Security Studies
Postal address: 100 avenue de Suffren
Town: Paris
Postal code: 75015
Country: France

Official name: European Police College
Postal address: Pf. 314
Town: Budapest
Postal code: 1903
Country: Hungary

Official name: The European Union's Judicial Cooperation Unit
Postal address: Maanweg 174
Town: The Hague
Postal code: 2516 AB
Country: Netherlands

Official name: European Police Office
Postal address: Eisenhowerlaan 73
Town: The Hague
Postal code: 2517 KK
Country: Netherlands

Official name: ECSEL Joint Undertaking
Postal address: avenue de la Toison d'Or 56–60
Town: Brussels
Postal code: 1060
Country: Belgium

Official name: Clean Sky Joint Undertaking
Postal address: avenue de la Toison d'Or 56–60
Town: Brussels
Postal code: 1060
Country: Belgium

Official name: European Joint Undertaking for ITER and the Development of Fusion Energy (‘Fusion for Energy’)
Postal address: Torres Diagonal Litoral, Building B3, C/ Josep Pla, 2
Town: Barcelona (Barcelona)
Postal code: 08019
Country: Spain

Official name: Fuel Cells and Hydrogen Joint Undertaking
Postal address: avenue de la Toison d'Or 56–60
Town: Brussels
Postal code: 1060
Country: Belgium

Official name: Innovative Medicines Initiative
Postal address: avenue de la Toison d'Or 56–60
Town: Brussels
Postal code: 1060
Country: Belgium

Official name: SESAR Joint Undertaking
Postal address: avenue de Cortenbergh 100
Town: Brussels
Postal code: 1000
Country: Belgium

Official name: Bio-Based Industries Joint Undertaking (BBIJU)
Postal address: avenue de la Toison d'Or 56–60
Town: Brussels
Postal code: 1060
Country: Belgium

Official name: Education, Audiovisual and Culture Executive Agency
Postal address: rue Colonel Bourg/Kolonel Bourgstraat 135–139
Town: Brussels
Postal code: 1140
Country: Belgium

Official name: Executive Agency for Small and Medium-sized Enterprises
Postal address: Covent Garden, place Charles Rogier/Karel Rogierplein 16
Town: Brussels
Postal code: 1210
Country: Belgium

Official name: Consumers, Health, Agriculture and Food Executive Agency
Postal address: 12, rue Guillaume Kroll
Town: Luxembourg
Postal code: 1822
Country: Luxembourg

Official name: European Research Council Executive Agency
Postal address: Covent Garden, place Charles Rogier/Karel Rogierplein 16
Town: Brussels
Postal code: 1210
Country: Belgium

Official name: Research Executive Agency
Postal address: Covent Garden, place Charles Rogier/Karel Rogierplein 16
Town: Brussels
Postal code: 1049
Country: Belgium

Official name: Innovation and Networks Executive Agency
Postal address: Chaussée de Wavre/Waversesteenweg 910
Town: Brussels
Postal code: 1040
Country: Belgium

Official name: European External Action Service
Postal address: rond point Schuman 9A
Town: Brussels
Postal code: 1000
Country: Belgium

Official name: European Institute of Innovation and Technology
Postal address: Infopark, Neumann Janos utca 1/E.
Town: Budapest
Postal code: 1117
Country: Hungary

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
DIGIT/R3/PO/2015/019 LSP.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Main site or location of works, place of delivery or of performance: The premises of the European Commission and the other participating EU institutions (please see tendering specifications for details).
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 2
II.1.5)Short description of the contract or purchase(s)
The purpose of this call for tenders is to select a licensing solution provider for acquisition of Microsoft software products and licences under the Interinstitutional Licensing Agreement (ILA) concluded with Microsoft.
II.1.6)Common procurement vocabulary (CPV)

72260000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Provision of software licences for 56 977 CNU (corrected named users).
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
No.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please see the tendering specifications.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please see the tendering specifications.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see the tendering specifications for details.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please see the tendering specifications.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please see the tendering specifications.
Minimum level(s) of standards possibly required: Please see the tendering specifications.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please see the tendering specifications.
Minimum level(s) of standards possibly required:
Please see the tendering specifications.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
DIGIT/R3/PO/2015/019 LSP.
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 63-109956 of 31.3.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
5.10.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 12.10.2015 - 10:00

Place:

European Commission, DG Informatics, rue Belliard 28, 1049 Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Maximum 2 representatives per tenderer may attend the opening session.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The initial duration of the framework contract will be 2 years with the possibility of 2 extensions of 1 year each.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu/

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff or, in absence thereof, of the day on which it came to the knowledge of the plaintiff. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: European Commission, Directorate-General for Informatics, Resources Management and Optimisation Directorate, ICT Procurement and Contract Management Unit
Postal address: rue Belliard 28, Office: 07/142
Town: Brussels
Postal code: 1049
Country: Belgium
E-mail: digit-contracts-info-centre@ec.europa.eu
Telephone: +32 22960762
Fax: +32 22957702
Internet address: http://ec.europa.eu/dgs/informatics/procurement/index_en.htm

VI.5)Date of dispatch of this notice:
10.8.2015