Services - 294203-2014

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29/08/2014    S165

Luxembourg-Luxembourg: BEI - Soutien à la mise en oeuvre du programme de logements sociaux et abordables de Shelter Afrique

2014/S 165-294203

SERVICE PROCUREMENT NOTICE

Location: Kenya, with regular travel to selected African countries

 1.Reference code

TA2014052 R0 IF3
 2.Procedure

International restricted tender
 3.Programme

Cotonou Partnership Agreement
 4.Financing

Bridging Facility of 11th European Development Fund under ACP-EC Partnership Agreement
 5.Contracting Authority

European Investment Bank, 98-100, boulevard Konrad Adenauer, L-2950, Luxembourg, Grand Duchy of Luxembourg


CONTRACT SPECIFICATION

 6.Nature of contract

Fee-based
 7.Contract description

The technical assistance operation’s primary objective is to support “Shelter Afrique” in the implementation and monitoring of its EIB funded portfolio. This includes support to the identification, appraisal, implementation and monitoring of social and affordable housing schemes. Other important objectives include capacity building of “Shelter Afrique” and other project stakeholders, as well as institutional strengthening of “Shelter Afrique”. It is envisioned that key experts will cover the following areas of expertise: (i) housing project management, (ii) environmental and social management of urban and housing development projects, (iii) real estate and land development and (iv) capacity building on urban and housing development matters.
 8.Number and titles of lots

Not applicable.
 9.Maximum budget

EUR 1,925,000
 10.Scope for additional services

The Contracting Authority may, at its own discretion and subject to the availability of funding, extend the scope and duration of the project to cover complementary and/or additional services.
In case of complementary services, the extension shall be up to a maximum not exceeding 50% of the initial contract value. In case of additional services, such extension shall be up to a maximum not exceeding the length and value of the initial contract.
Any extension of the contract would be subject to satisfactory performance by the Contractor.


CONDITIONS OF PARTICIPATION

 11.Eligibility

Participation is open to all interested legal and natural persons - participating either individually or in a grouping (consortium) of candidates, without nationality restrictions. Participation is also open to international organisations.
 12.Candidature

All eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping, or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (ie, the leader and all other members) are jointly and severally liable to the Contracting Authority.
The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.
 13.Number of applications

No more than one application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than one application, all applications in which that person has participated will be excluded.
 14.Shortlist alliances prohibited

Any tenders received from tenderers comprising firms other than those mentioned in the short-listed application forms will be excluded from this restricted tender procedure. Short-listed candidates may not form alliances or subcontract to each other for the contract in question.
 15.Grounds for exclusion

As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 2.3.3 of the Practical Guide to contract procedures for EC external actions.
 16.Sub-contracting

Sub-contracting is allowed, up to a maximum of 30% of the initial contract value.
 17.Number of candidates to be short-listed

On the basis of the applications received, between 4 and 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the Contracting Authority may invite the candidates who satisfy the criteria to submit a tender.


PROVISIONAL TIMETABLE

 18.Provisional date of invitation to tender

20/10/2014
 19.Provisional commencement date of the contract

February 2014
 20.Initial period of implementation of tasks and possible extension of the contract

The initial period of execution of the contract shall be of 36 months. This period may be extended, with the prior approval of the Contracting Authority. See also item 10 above.


SELECTION AND AWARD CRITERIA

 21.Selection criteria

The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole:
1) Economic and financial capacity of candidate (based on item 3 of the application form). In case of applicant being a public body, equivalent information should be provided.
(a) The annual turnover (if the candidate is an individual company) or the average annual turnover (if the candidate is a consortium) of the candidate must be of at least EUR 1,900,000 for each of the last two years for which accounts have been closed. Note to candidates: In the application form, please make sure to include the actual year for which the data is provided
2) Professional capacity of candidate (based on items 4 and 5 of the application form)
(a) The number of staff of the candidate (individual company or consortium overall) currently working in fields related to this contract (as they are described in item 7 – “Contract Description” above), must be at least 6 for each of the last two years (2012, 2013). Note to candidates: In the application form, please make sure to include the actual year for which the data is provided
(b) At least 2 staff working for the candidate in fields related to this contract are permanent.
3) Technical capacity of candidate (based on items 5 and 6 of the application form)
(a) The candidate (individual company or consortium altogether) has successfully implemented, during the last five years (since January 2009 up to the deadline for the receipt of applications indicated under item 23 below), at least 2 project(s) of a minimum value of EUR 300,000 equivalent in the area of social and affordable housing development and associated urban infrastructure, including sub-projects identification and implementation, and should demonstrate that it had a participation of minimum 30% in each of the project(s) brought as reference. Note to candidates: the projects referenced must have been completed before the deadline for the submission of applications. Where the projects referenced have been implemented by consortia comprising two or more of the members now associated as a consortium for this tender procedure, their respective percentages shall be added together, in order for the application to be assessed on the basis of the consortium as a whole.
(b) The candidate has successfully implemented, during the last five years (since January 2009 up to the deadline for the receipt of applications indicated under item 23 below), at least 2 project(s) of a minimum value of EUR 100,000 equivalent consisting in supporting and building the capacities of project management entities in fields related to social and affordable housing development and associated urban infrastructure in developing or transition countries and should demonstrate that it had a participation of minimum 30% in each of the project(s) brought as reference. Note to candidates: the projects referenced must have been completed before the deadline for the submission of applications. Where the projects referenced have been implemented by consortia comprising two or more of the members now associated as a consortium for this tender procedure, their respective percentages shall be added together, in order for the application to be assessed on the basis of the consortium as a whole.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the Contracting Authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator.
If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be reexamined to identify the eight best applications for the tender procedure. The only factors which will be taken into consideration during this re-examination are, in order of precedence:
1) The number of projects brought as reference which comply with the requirements of criterion 3(a) above.
2) The cumulative value of projects brought as reference which comply with the requirements of criterion 3(a) above.
 22.Award criteria

Best value for money.


APPLICATION

 23.Deadline for receipt of applications

The applications must be received by the Contracting Authority no later than 17:00 hrs. CET on 30/09/2014.
Any application received after this deadline will not be considered.
 24.Application format and details to be provided

Applications must be submitted using the standard application form (available at the following EIB web page: http://www.eib.org/projects/regions/med/instruments/technical-assistance/procurement/index.htm), whose format and instructions must be strictly observed.
Any additional documentation (brochure, letter, etc) sent with an application will not be taken into consideration.
 25.How applications may be submitted

Applications must be submitted in English exclusively to the Contracting Authority:
• EITHER by recorded delivery (official postal service) to :
European Investment Bank (EIB), Mr Stefan Kerpen, Head of Technical Assistance Unit, OPS/ASD/Technical Assistance Unit (TAU), 100 boulevard Konrad Adenauer, L-2950 Luxembourg
• OR hand delivered (including courier services) to:
European Investment Bank (EIB), Mr Stefan Kerpen, Head of Technical Assistance Unit, OPS/ASD/Technical Assistance Unit (TAU), 100 boulevard Konrad Adenauer, L-2950 Luxembourg
The Contract title and the Reference code (see item 1 above) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the Contracting Authority.
Applications submitted by any other means will not be considered.
 26.Alteration or withdrawal of applications

Candidates may alter or withdraw their applications by written notification prior to the deadline for submission of applications. No application may be altered after this deadline.
Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with Item 25. The outer envelope (and the relevant inner envelope if used) must be marked 'Alteration' or 'Withdrawal' as appropriate.
 27.Operational language

All written communications for this tender procedure and contract must be in English.
 28.Additional information

This tender procedure is launched with “suspension clause”. This entails that the award of the contract is subject to the conclusion of the cooperation agreement with the promoter.
The candidates interested in participating in this tender procedure must be fully aware that in no event shall the Contracting Authority be liable for any damages whatsoever including, without limitation, damages for loss of profits / costs incurred by applicant in preparing and submitting his application, in any way connected with the cancellation of the tender procedure on the ground of the “suspension clause” even if the Contracting Authority has been advised of the possibility of damages.
As such, by submitting their application, the candidate accepts in full the use of the “suspension clause” in this tender procedure as well as its possible consequences.
 29.Date of publication of contract forecast

24/07/2014
 30.Legal basis

ACP-EC Partnership Agreement signed in Cotonou on 23 June 2000, as amended, and Council Regulation 2013/759/EU of 12 December 2013 regarding transitional EDF management measures from 1 January 2014 until the entry into force of the 11th European Development Fund.