Tjenesteydelser - 294242-2019

25/06/2019    S120

Denmark-Copenhagen: IT services: consulting, software development, Internet and support

2019/S 120-294242

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: DR
National registration number: 62786515
Postal address: Emil Holms Kanal 20
Town: Copenhagen
NUTS code: DK011 Byen København
Postal code: 0999
Country: Denmark
Contact person: Peter Roepstorff
E-mail: proe@dr.dk
Telephone: +45 28542227
Internet address(es):
Main address: http://www.dr.dk
Address of the buyer profile: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/81416
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=243896&B=DR
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=243896&B=DR
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Other activity: Media Business

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Digitization of 1/4" audio tapes

II.1.2)Main CPV code
72000000 IT services: consulting, software development, Internet and support
II.1.3)Type of contract
Services
II.1.4)Short description:

With this EU-Tender DR will digitize a large collection of ¼” audio tapes. The collection consists of estimated 152 000-188 000 tapes containing 60 000-75 000 hours of recordings; mainly published material. The project consists of barcoding, packing, transporting, digitizing and destroying the audio tapes after the digitalization. DR’s large collection of ¼" audio tapes must be digitized to preserve it as a cultural heritage. The collection consists mainly of published material. Also, DR’s archive located at TV Byen, Søborg, Denmark, needs to be vacated by 1.3.2020. In order to store the remaining DR collections at DR’s main facility at DR Byen, Copenhagen, Denmark, the ¼” audio tape collection needs to be migrated to digital format and the physical carriers discarded. This needs to be done without loss of media essence or metadata.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
72310000 Data-processing services
72314000 Data collection and collation services
72317000 Data storage services
72319000 Data supply services
II.2.3)Place of performance
NUTS code: DK011 Byen København
NUTS code: DK01 Hovedstaden
II.2.4)Description of the procurement:

With this EU-Tender DR will digitize a large collection of ¼” audio tapes. The collection consists of estimated 152 000-188 000 tapes containing 60 000-75 000 hours of recordings; mainly published material. The project consists of barcoding, packing, transporting, digitizing and destroying the audio tapes after the digitalization. DR’s large collection of ¼" audio tapes must be digitized to preserve it as a cultural heritage. The collection consists mainly of published material. Also, DR’s archive located at TV Byen, Søborg, Denmark, needs to be vacated by 1.3.2020. In order to store the remaining DR collections at DR’s main facility at DR Byen, Copenhagen, Denmark, the ¼” audio tape collection needs to be migrated to digital format and the physical carriers discarded. This needs to be done without loss of media essence or metadata.

— The tapes are from 1950s to 2006. It is mainly published programs within all genres. However, it also includes unpublished productions, e.g. concerts recordings,

— The tapes are from various manufacturers,

— The tapes are on reels, not cores,

— The reels are mostly 10” (app. 80 %) and 7” (app. 20 %). A small amount is 5” (<5 %),

— Each tape is held in a cardboard box. Each box may also hold paper describing the contents of the tape, small booklets, and other audio formats than a ¼" audio tape,

— The speeds of the recordings are 15” and 7½”. A small sub-collection may run at lower speed,

— Telcom noise reduction is widely used on tapes from the 1980s and forward,

— Labels on the boxes are often not well attached,

— Overall, the tapes are in good condition and recordings are of broadcast quality done by professional technicians,

— All boxes that are easily identified as other formats than ¼” tapes will be removed by DR before the packing starts. But some smaller formats are stored in ¼” audio tape boxes and are therefore not easily located.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/10/2019
End: 01/10/2023
This contract is subject to renewal: yes
Description of renewals:

DR may extend this contract with 1 year. If DR wishes to extend this contract, DR must give the Supplier notice hereof no later than 3 months before expiry of the contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The tender is not suited for division. There is a need for coherence between the sorting, labelling and the successive digitization. Not dividing the contract will secure synergy between these 3 processes.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
List and brief description of selection criteria:

The Tenderer’s references from other projects or subcontractors to prove technical capacity:

The references must describe minimum one and maximum 3 digitalization projects conducted by the Tenderer in the period from 1.1.2016 to 1.1.2019.

It is not a requirement, that a project was started and/or completed during the time period, but the project must have been in operation for at least one year during the period stated above. This means projects initiated prior to the period and projects completed after the end of the period can be included, if they have had a duration of at least one year during the period stated above.

The references must document relevant experience with:

— Digitization of at least 30 000 audiovisual tapes in one project,

— Digitization of 1/4” audio tapes.

The references must be described in the ESPD and cannot be attached as an annex or attachment. The description of the references in the ESPD is the final documentation.

The description text for each reference must have a maximum of 800 words in the ESPD. This is equivalent to approx. two A4 pages in a Word document. It is the Tenderer’s responsibility to ensure that the individual reference do not exceed 800 words in the ESPD. If the description of a reference exceeds the maximum of 800 words, the contracting authority will only include the first 800 words in its assessment.

The description of references must include the following information:

— The name of the project,

— The name and email address of the project leader of the service provider,

— The name and email address of the project leader of the tenderer,

— The formats and number of tapes,

— The output file format (container and codec),

— The encoder or encoders (brand and type) used for digitization,

— The start date and end date of the project,

— A description of how the project was conducted.

Minimum level(s) of standards possibly required:

The references must describe minimum one and maximum three digitalization projects conducted by the Tenderer in the period from 1.1.2016 to 1.1.2019.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 25/07/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.7)Conditions for opening of tenders
Date: 25/07/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Klagenævnet for Udbud
Postal address: Nævnenes Hus, Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
E-mail: klfu@naevneneshus.dk
Telephone: +45 72405600
Internet address: http://naevneneshus.dk/tart-din-klage/klagenaevnet-for-udbud
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Konkurrence- og Forbrugerstyrelsen
Postal address: Carl Jacobsens Vej 35
Town: Valby
Postal code: 2500
Country: Denmark
E-mail: kfst@kfst.dk
Telephone: +45 41715000
Internet address: http://www.kfst.dk
VI.5)Date of dispatch of this notice:
21/06/2019