Services - 295594-2018

10/07/2018    S130    European Commission - Services - Contract notice - Open procedure 

Finland-Helsinki: Online Content Production for the European Commission Representation in Finland: PO/2018-11/HEL

2018/S 130-295594

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission, Directorate-General Communication, Representation in Helsinki
Postal address: Malminkatu 16
Town: Helsinki
NUTS code: FI
Postal code: 00100
Country: Finland
Contact person: Head of Media

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Online Content Production for the European Commission Representation in Finland: PO/2018-11/HEL

Reference number: PO/2018-11/HEL
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

In the context of its information and communication policy, the European Commission Representation in Finland publishes and disseminates online and via other channels localised and locally produced articles and information in writing and visual and audio-visual format: a total of 50 Articles, 20 visuals and 5 videos EU-related per year, mostly in Finnish but may also include a maximum of 5 articles and 2 visuals in the Swedish language. The objective of this tender is to conclude a direct contract with a contractor to produce content to assist the representation with these tasks.

II.1.5)Estimated total value
Value excluding VAT: 54 800.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: FI
Main site or place of performance:

Representation of the European Commission in Helsinki

II.2.4)Description of the procurement:

The subject of this contract is the production of online content mainly in Finnish and sometimes in Swedish on EU policy issues for Finnish audiences. The content (articles, visuals and audio-visuals) is to be published and disseminated as appropriate by the European Commission Representation in Finland on its weekly newsletter, website and its social media channels (mainly Facebook, Twitter, Instagram and Youtube). Other use of content will be agreed upon on a case-by-case basis by the contractor and the representation.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 54 800.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

A maximum of 3 times, for a period of 12 months. The period of performance of the contract may be extended only with the express written agreement of the parties before the expiration of such period.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The tenderers are advised to check regularly the URL: as new information about the procedure might be presented.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 24/08/2018
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 03/09/2018
Local time: 10:00

In the premises of the Representation of the European Commission, Malminkatu 16, Helsinki

Information about authorised persons and opening procedure:

A maximum of 2 representatives per tender and the contracting authority.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

All documentation of this call for tenders, including any additional information during the procedure is published at the following internet address: Tenders should consult this site regularly, as additional information may be published at any time during the procedure.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address:

VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Town: Brussels
Country: Belgium

Internet address:

VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: