Check out our COVID-19 dedicated page for tenders related to medical equipment needs.

The Conference on the Future of Europe is your chance to share your ideas and shape the future of Europe. Make your voice heard!

Services - 297080-2018

10/07/2018    S130

United Kingdom-Newcastle upon Tyne: Maintenance of data network equipment

2018/S 130-297080

Contract award notice

Results of the procurement procedure

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: North East Procurement Organisation (Central Purchasing Body)
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE1 3AF
Country: United Kingdom
Contact person: Michelle Armstrong
E-mail: michelle.armstrong@nepo.org
Internet address(es):
Main address: www.nepo.org
Address of the buyer profile: www.nepo.org
I.1)Name and addresses
Official name: Darlington Borough Council (Framework Contract Participant)
Postal address: Town Hall, Freethams
Town: Darlington
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE1 3AF
Country: United Kingdom
E-mail: customerservices@darlington.gov.uk
Internet address(es):
Main address: www.darlington.gov.uk
I.1)Name and addresses
Official name: Durham County Council (Framework Contract Participant)
Postal address: County Hall
Town: Durham
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: DH1 5UL
Country: United Kingdom
E-mail: help@durham.gov.uk
Internet address(es):
Main address: www.durham.gov.uk
I.1)Name and addresses
Official name: Gateshead Metropolitan Borough Council (Framework Contract Participant)
Postal address: Civic Centre, Regent Street
Town: Gateshead
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE8 1HH
Country: United Kingdom
E-mail: customerservice@gateshead.gov.uk
Internet address(es):
Main address: www.gateshead.gov.uk
I.1)Name and addresses
Official name: Hartlepool Borough Council (Framework Contract Participant)
Postal address: Civic Centre, Victoria Road
Town: Hartlepool
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: RS24 8AY
Country: United Kingdom
E-mail: customerservice@hartlepool.gov.uk
Internet address(es):
Main address: www.hartlepool.gov.uk
I.1)Name and addresses
Official name: Middlesbrough Borough Council (Framework Contract Participant)
Postal address: Civic Centre, Albert Road
Town: Middlesbrough
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: TS1 9FX
Country: United Kingdom
E-mail: contactcentre@middlesbrough.gov.uk
Internet address(es):
Main address: www.middlesbrough.gov.uk
I.1)Name and addresses
Official name: North Tyneside Council (Framework Contract Participant)
Postal address: Quadrant, Silverlink North
Town: North Tyneside
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE27 0BY
Country: United Kingdom
E-mail: contactus@northtyneside.gov.uk
Internet address(es):
Main address: www.northtyneside.gov.uk
I.1)Name and addresses
Official name: Redcar & Cleveland Borough Council (Framework Contract Participant)
Postal address: Redcar & Cleveland House, Kirkleatham Street
Town: Redcar
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: TS10 1RT
Country: United Kingdom
E-mail: contactus@redcar-cleveland.gov.uk
Internet address(es):
Main address: www.redcar-cleveland.gov.uk
I.1)Name and addresses
Official name: South Tyneside Council (Framework Contract Participant)
Postal address: Hawthorne House, Viking Business Park
Town: Jarrow
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE32 3DP
Country: United Kingdom
E-mail: customerhelp@southtyneside.gov.uk
Internet address(es):
Main address: www.southtyneside.gov.uk
I.1)Name and addresses
Official name: Stockton on Tees (Framework Contract Participant
Postal address: Municipal Buildings
Town: Stockton
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: TS18 1LD
Country: United Kingdom
E-mail: customer.comments@stockton.gov.uk
Internet address(es):
Main address: www.stockton.gov.uk
I.1)Name and addresses
Official name: Sunderland City Council (Framework Contract Participant)
Postal address: Civic Centre, Burdon Road
Town: Sunderland
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: SR2 7DN
Country: United Kingdom
E-mail: enquiries@sunderland.gov.uk
Internet address(es):
Main address: www.sunderland.gov.uk
I.1)Name and addresses
Official name: Northumberland County Council (Also acting for Newcastle City Council)
Postal address: County Hall
Town: Morpeth
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE61 2EF
Country: United Kingdom
E-mail: michelle.armstrong@nepo.org
Internet address(es):
Main address: www.northumberland.gov.uk
I.2)Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

NEPO217 Framework Contract For the Provision of Winter Bureau and Road Weather Outstation MaintenanceServices

Reference number: NEPO217
II.1.2)Main CPV code
50312310 Maintenance of data network equipment
II.1.3)Type of contract
Services
II.1.4)Short description:

The purpose of the solution is to provide:

The operation and maintenance to a network of existing weather station equipment. The collection and management of data from each outstation, with remote monitoring of weather conditions, a maintained bureau service, with helpdesk which enables users to view, download and monitor data and information or identify any faults to outstations.A forecasting service in which weather forecasting information is developed and made available to Member Authorities via uploading it to the bureau system and forecasters system. The solution also includes the provision of the replacement of existing weather station equipment, where there is a requirement to upgrade the equipment.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 1 400 000.00 EUR
II.2)Description
II.2.1)Title:

Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment

Lot No: 1
II.2.2)Additional CPV code(s)
38127000 Weather stations
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
II.2.4)Description of the procurement:

The operation, maintenance and upgrade to existing weather station equipment. The remote collection and management of data from weather station equipment. A maintained bureau service, with a helpdesk which enables users to view, download and monitor data and information or to identify any faults to equipment.Ongoing maintenance service.

II.2.5)Award criteria
Quality criterion - Name: Project implementation and methodology / Weighting: 10 %
Quality criterion - Name: Quality assurance, continuous improvement, efficiencies and added value / Weighting: 4 %
Quality criterion - Name: Provision of the service / Weighting: 36 %
Quality criterion - Name: Business continuity and resilience / Weighting: 8 %
Quality criterion - Name: Social value / Weighting: 2 %
Price - Weighting: 40 %
II.2.11)Information about options
Options: yes
Description of options:

Award options:

Option A — Individual Supplier Lots:

Lot 1: Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment.

Lot 2: Road Weather Forecasting Services.

Option B — Joint Lot(Lead supplier or consortium bid):

Lot 3: Includes:

Lot 3 (A): Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment.

Lot 3 (B): Road Weather Forecasting Services.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Lot 1: Awarded to suppliers ranked in order of highest scoring.

Lot 2: Not Awarded/No compliant tenders received.

Lot 3: Not Awarded/No tenders received.

II.2)Description
II.2.1)Title:

Road Weather Forecasting Services

Lot No: 2
II.2.2)Additional CPV code(s)
71351600 Weather-forecasting services
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
II.2.4)Description of the procurement:

A Forecasting Service in which weather forecasting information is developed and made available to Member Authorities via uploading it to the bureau system.

II.2.5)Award criteria
Quality criterion - Name: Project implementation and methodology / Weighting: 12 %
Quality criterion - Name: Quality assurance / Weighting: 2 %
Quality criterion - Name: Contract management, performance monitoring and reporting / Weighting: 16 %
Quality criterion - Name: Provision of the service / Weighting: 20 %
Quality criterion - Name: Business continuity and resillience / Weighting: 8 %
Quality criterion - Name: Social value / Weighting: 2
Price - Weighting: 40 %
II.2.11)Information about options
Options: yes
Description of options:

Award options:

Option A — Individual Supplier Lots:

Lot 1: Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment.

Lot 2: Road Weather Forecasting Services.

Option B -Joint Lot(Lead supplier or consortium bid):

Lot 3: Includes:

Lot 3 (A): Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment.

Lot 3 (B): Road Weather Forecasting Services.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment and Road Weather ForecastingServices

Lot No: 3
II.2.2)Additional CPV code(s)
71351600 Weather-forecasting services
38127000 Weather stations
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
II.2.4)Description of the procurement:

This Lot allows tenderers to collaborate (one as lead and one as subcontractor), to submit a tender for the requirements under both lot 1 and lot 2, which are all combined into lot 3.

II.2.5)Award criteria
Quality criterion - Name: Lot 3(A) Project Implementation and Methodology / Weighting: 5 %
Quality criterion - Name: Lot 3(A) Quality Assurance, Continuous Improvement, Efficiencies and Added Value / Weighting: 2 %
Quality criterion - Name: Lot 3(A) Provision of The Service / Weighting: 18 %
Quality criterion - Name: Lot 3(A) Business Continuity and Resillience / Weighting: 4 %
Quality criterion - Name: Lot 3 (A) Social Value / Weighting: 1 %
Quality criterion - Name: Lot 3(B) Project Implementation and Methodology / Weighting: 6 %
Quality criterion - Name: Lot 3(B) Quality Assurance / Weighting: 1 %
Quality criterion - Name: Lot 3(B) Contract Management, Performance Monitoring and Reporting / Weighting: 8 %
Quality criterion - Name: Lot 3(B) Provision of The Service / Weighting: 10 %
Quality criterion - Name: Lot 3(B) Business Continuity and Resillience / Weighting: 4 %
Quality criterion - Name: Lot 3(B) Social Value / Weighting: 1 %
Price - Weighting: 40 %
II.2.11)Information about options
Options: yes
Description of options:

Award options:

Option A — Individual Supplier Lots:

Lot 1: Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment.

Lot 2: Road Weather Forecasting Services.

Option B — Joint Lot(Lead supplier or consortium bid):

Lot 3: Includes:

Lot 3 (A): Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment.

Lot 3 (B): Road Weather Forecasting Services.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 017-035021
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: NEPO217
Lot No: 1
Title:

Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
05/04/2018
V.2.2)Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Vaisala Ltd
Postal address: 351 Bristol Road, Birmingham
Town: West Midlands
NUTS code: UK UNITED KINGDOM
Postal code: B5 7SW
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: Findlay Irvine Ltd
Postal address: Bog Road, Penicuik
Town: Midlothian
NUTS code: UK UNITED KINGDOM
Postal code: EH26 9BU
Country: United Kingdom
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 1 400 000.00 EUR
Total value of the contract/lot: 1 400 000.00 EUR
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

Vaisala Ltd — 1st Ranked

Findlay Irvine — 2nd Ranked

VI.4)Procedures for review
VI.4.1)Review body
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle Upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
Telephone: +44 1912613918
Internet address: www.nepo.org
VI.4.2)Body responsible for mediation procedures
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle Upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
Telephone: +44 1912613918
Internet address: www.nepo.org
VI.4.4)Service from which information about the review procedure may be obtained
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle Upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
Telephone: +44 1912613918
Internet address: www.nepo.org
VI.5)Date of dispatch of this notice:
05/07/2018