Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
NEPO217 Framework Contract For the Provision of Winter Bureau and Road Weather Outstation MaintenanceServices
Reference number: NEPO217
II.1.2)Main CPV code50312310 Maintenance of data network equipment
II.1.3)Type of contractServices
II.1.4)Short description:
The purpose of the solution is to provide:
The operation and maintenance to a network of existing weather station equipment. The collection and management of data from each outstation, with remote monitoring of weather conditions, a maintained bureau service, with helpdesk which enables users to view, download and monitor data and information or identify any faults to outstations.A forecasting service in which weather forecasting information is developed and made available to Member Authorities via uploading it to the bureau system and forecasters system. The solution also includes the provision of the replacement of existing weather station equipment, where there is a requirement to upgrade the equipment.
II.1.6)Information about lotsThis contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)Value excluding VAT: 1 400 000.00 EUR
II.2)Description
II.2.1)Title:
Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment
Lot No: 1
II.2.2)Additional CPV code(s)38127000 Weather stations
II.2.3)Place of performanceNUTS code: UKC NORTH EAST (ENGLAND)
II.2.4)Description of the procurement:
The operation, maintenance and upgrade to existing weather station equipment. The remote collection and management of data from weather station equipment. A maintained bureau service, with a helpdesk which enables users to view, download and monitor data and information or to identify any faults to equipment.Ongoing maintenance service.
II.2.5)Award criteriaQuality criterion - Name: Project implementation and methodology / Weighting: 10 %
Quality criterion - Name: Quality assurance, continuous improvement, efficiencies and added value / Weighting: 4 %
Quality criterion - Name: Provision of the service / Weighting: 36 %
Quality criterion - Name: Business continuity and resilience / Weighting: 8 %
Quality criterion - Name: Social value / Weighting: 2 %
Price - Weighting: 40 %
II.2.11)Information about optionsOptions: yes
Description of options:
Award options:
Option A — Individual Supplier Lots:
Lot 1: Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment.
Lot 2: Road Weather Forecasting Services.
Option B — Joint Lot(Lead supplier or consortium bid):
Lot 3: Includes:
Lot 3 (A): Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment.
Lot 3 (B): Road Weather Forecasting Services.
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
Lot 1: Awarded to suppliers ranked in order of highest scoring.
Lot 2: Not Awarded/No compliant tenders received.
Lot 3: Not Awarded/No tenders received.
II.2)Description
II.2.1)Title:
Road Weather Forecasting Services
Lot No: 2
II.2.2)Additional CPV code(s)71351600 Weather-forecasting services
II.2.3)Place of performanceNUTS code: UKC NORTH EAST (ENGLAND)
II.2.4)Description of the procurement:
A Forecasting Service in which weather forecasting information is developed and made available to Member Authorities via uploading it to the bureau system.
II.2.5)Award criteriaQuality criterion - Name: Project implementation and methodology / Weighting: 12 %
Quality criterion - Name: Quality assurance / Weighting: 2 %
Quality criterion - Name: Contract management, performance monitoring and reporting / Weighting: 16 %
Quality criterion - Name: Provision of the service / Weighting: 20 %
Quality criterion - Name: Business continuity and resillience / Weighting: 8 %
Quality criterion - Name: Social value / Weighting: 2
Price - Weighting: 40 %
II.2.11)Information about optionsOptions: yes
Description of options:
Award options:
Option A — Individual Supplier Lots:
Lot 1: Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment.
Lot 2: Road Weather Forecasting Services.
Option B -Joint Lot(Lead supplier or consortium bid):
Lot 3: Includes:
Lot 3 (A): Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment.
Lot 3 (B): Road Weather Forecasting Services.
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment and Road Weather ForecastingServices
Lot No: 3
II.2.2)Additional CPV code(s)71351600 Weather-forecasting services
38127000 Weather stations
II.2.3)Place of performanceNUTS code: UKC NORTH EAST (ENGLAND)
II.2.4)Description of the procurement:
This Lot allows tenderers to collaborate (one as lead and one as subcontractor), to submit a tender for the requirements under both lot 1 and lot 2, which are all combined into lot 3.
II.2.5)Award criteriaQuality criterion - Name: Lot 3(A) Project Implementation and Methodology / Weighting: 5 %
Quality criterion - Name: Lot 3(A) Quality Assurance, Continuous Improvement, Efficiencies and Added Value / Weighting: 2 %
Quality criterion - Name: Lot 3(A) Provision of The Service / Weighting: 18 %
Quality criterion - Name: Lot 3(A) Business Continuity and Resillience / Weighting: 4 %
Quality criterion - Name: Lot 3 (A) Social Value / Weighting: 1 %
Quality criterion - Name: Lot 3(B) Project Implementation and Methodology / Weighting: 6 %
Quality criterion - Name: Lot 3(B) Quality Assurance / Weighting: 1 %
Quality criterion - Name: Lot 3(B) Contract Management, Performance Monitoring and Reporting / Weighting: 8 %
Quality criterion - Name: Lot 3(B) Provision of The Service / Weighting: 10 %
Quality criterion - Name: Lot 3(B) Business Continuity and Resillience / Weighting: 4 %
Quality criterion - Name: Lot 3(B) Social Value / Weighting: 1 %
Price - Weighting: 40 %
II.2.11)Information about optionsOptions: yes
Description of options:
Award options:
Option A — Individual Supplier Lots:
Lot 1: Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment.
Lot 2: Road Weather Forecasting Services.
Option B — Joint Lot(Lead supplier or consortium bid):
Lot 3: Includes:
Lot 3 (A): Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment.
Lot 3 (B): Road Weather Forecasting Services.
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice
Section V: Award of contract
Title:
Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:05/04/2018
V.2.2)Information about tendersNumber of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractorOfficial name: Vaisala Ltd
Postal address: 351 Bristol Road, Birmingham
Town: West Midlands
NUTS code: UK UNITED KINGDOM
Postal code: B5 7SW
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractorOfficial name: Findlay Irvine Ltd
Postal address: Bog Road, Penicuik
Town: Midlothian
NUTS code: UK UNITED KINGDOM
Postal code: EH26 9BU
Country: United Kingdom
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)Initial estimated total value of the contract/lot: 1 400 000.00 EUR
Total value of the contract/lot: 1 400 000.00 EUR
V.2.5)Information about subcontracting