Services - 297640-2019

27/06/2019    S122    European Commission - Services - Contract notice - Open procedure 

Belgium-Brussels: Conference and Events Organiser

2019/S 122-297640

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Anti-Fraud Office (OLAF) — European Commission
Postal address: rue de la Loi 200
Town: Brussels
NUTS code: BE100
Postal code: B-1049
Country: Belgium
E-mail: OLAF-FMB-TENDERS@ec.europa.eu

Internet address(es):

Main address: http://ec.europa.eu/anti_fraud/index_en.htm

Address of the buyer profile: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4916

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4916
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Fight against Fraud

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Conference and Events Organiser

II.1.2)Main CPV code
55120000
II.1.3)Type of contract
Services
II.1.4)Short description:

Organisation of conferences and events within the European Union mainly but also in any country all over the world. The organiser should provide the following non-exhaustif list of services: hotel accommodation, meeting rooms, transportation, AV-equipment, on the spot assistance, interpretation, shuttle service, logistics, website development, printing, etc.

II.1.5)Estimated total value
Value excluding VAT: 20 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
79952000
II.2.3)Place of performance
NUTS code: BE100
Main site or place of performance:

It is expected that the majority of events organised will take place within the European Union, but some will take place in third countries.

II.2.4)Description of the procurement:

Organisation of conferences and events within the European Union mainly but also in any country all over the world. The organiser should provide the following non-exhaustif list of services: hotel accommodation, meeting rooms, transportation, AV-equipment, on the spot assistance, interpretation, shuttle service, logistics, website development, printing, etc.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 20 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The initial duration of the framework contract is 12 months with a possibility of maximum 3 times renewal for each time another 12 months, with a maximum duration of the framework contract of 48 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Mainly used by OLAF for the Hercule III programme.

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See tender documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 065-150166
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 30/08/2019
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, French
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 06/09/2019
Local time: 10:45
Place:

European Antifraud Office (OLAF) Building Frontdesk, rue Joseph II 30, 1000 Brussels

Information about authorised persons and opening procedure:

Your notification of participation should reach OLAF 48h before the time of opening by email sent to OLAF-FMB-TENDERS@ec.europa.eu

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxemburg
Postal code: L-2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 43031

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Town: Strasbourg
Country: France

Internet address: http://www.ombudsman.europa.eu

VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
20/06/2019