Legal Basis:
Directive 2014/24/EU
Section I: Contracting authority
I.3)CommunicationAdditional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authorityEuropean institution/agency or international organisation
I.5)Main activityOther activity: Fight against Fraud
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Conference and Events Organiser
II.1.2)Main CPV code55120000 Hotel meeting and conference services
II.1.3)Type of contractServices
II.1.4)Short description:
Organisation of conferences and events within the European Union mainly but also in any country all over the world. The organiser should provide the following non-exhaustif list of services: hotel accommodation, meeting rooms, transportation, AV-equipment, on the spot assistance, interpretation, shuttle service, logistics, website development, printing, etc.
II.1.5)Estimated total valueValue excluding VAT: 20 000 000.00 EUR
II.1.6)Information about lotsThis contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)79952000 Event services
II.2.3)Place of performanceNUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Main site or place of performance:
It is expected that the majority of events organised will take place within the European Union, but some will take place in third countries.
II.2.4)Description of the procurement:
Organisation of conferences and events within the European Union mainly but also in any country all over the world. The organiser should provide the following non-exhaustif list of services: hotel accommodation, meeting rooms, transportation, AV-equipment, on the spot assistance, interpretation, shuttle service, logistics, website development, printing, etc.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 20 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 12
This contract is subject to renewal: yes
Description of renewals:
The initial duration of the framework contract is 12 months with a possibility of maximum 3 times renewal for each time another 12 months, with a maximum duration of the framework contract of 48 months.
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:
Mainly used by OLAF for the Hercule III programme.
II.2.14)Additional information
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registersList and brief description of conditions:
III.1.2)Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3)Technical and professional abilitySelection criteria as stated in the procurement documents
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure IV.2.2)Time limit for receipt of tenders or requests to participateDate: 30/08/2019
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:English, French
IV.2.6)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tendersDate: 06/09/2019
Local time: 10:45
Place:
European Antifraud Office (OLAF) Building Frontdesk, rue Joseph II 30, 1000 Brussels
Information about authorised persons and opening procedure:
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.2)Information about electronic workflowsElectronic invoicing will be accepted
VI.3)Additional information:
VI.4)Procedures for review
VI.4.2)Body responsible for mediation procedures VI.5)Date of dispatch of this notice:20/06/2019