Services - 298707-2015

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25/08/2015    S163    Services - Contract notice - Open procedure 

United Kingdom-Kilmarnock: Architectural and related services

2015/S 163-298707

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: East Ayrshire Council
Postal address: Corporate Procurement Team, London Road HQ
Town: Kilmarnock
Postal code: KA3 7BU
Country: United Kingdom
For the attention of: Kathleen Jones
Telephone: +44 1563576231
Fax: +44 1563576067

Internet address(es):

General address of the contracting authority: http://www.east-ayrshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from:
Official name: East Ayrshire Council
Postal address: Corporate Procurement Team, London Road HQ
Town: Kilmarnock
Postal code: KA3 7BU
Country: United Kingdom
For the attention of: Kathleen Jones
Telephone: +44 1563576231
Fax: +44 1563576067
Internet address: http://www.east-ayrshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: East Ayrshire Council
Postal address: Corporate Procurement Team, London Road HQ
Town: Kilmarnock
Postal code: KA3 7BU
Country: United Kingdom
For the attention of: Kathleen Jones
Telephone: +44 1563576231
Fax: +44 1563576067
Internet address: http://www.east-ayrshire.gov.uk

Tenders or requests to participate must be sent to:
Official name: East Ayrshire Council
Postal address: Corporate Procurement Team, London Road HQ
Town: Kilmarnock
Postal code: KA3 7BU
Country: United Kingdom
For the attention of: Kathleen Jones
Telephone: +44 1563576231
Fax: +44 1563576067
Internet address: http://www.east-ayrshire.gov.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
UK-Kilmarnock: East Ayrshire Architecture and Related Professional Services Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: East Council Area.

NUTS code UKM33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 6

Duration of the framework agreement

Duration in months: 24
II.1.5)Short description of the contract or purchase(s)
East Ayrshire Council is inviting tenders for the provision of Professional Services all as detailed in the Tender documents. The contract will be in 6 lots with Service Providers able to bid for one or more lots.
Lot 1- Architectural/Conservation Architectural/Lead Consultant/Principal Designer Services;
Lot 2- Clerk of Works Services;
Lot 3- Mechanical & Electrical Engineering Services;
Lot 4 -Structural & Civil Engineering Services;
Lot 5- Quantity Surveying Services and
Lot 6- Building Surveying Services.
The contract will be in place for 2 years with the option to extend for a further 2 one-year periods.
All completed documents must be uploaded onto the Public Contracts Scotland Tender portal by 12 noon on 30.9.2015.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=410770

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
II.1.6)Common procurement vocabulary (CPV)

71200000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: yes
Description of these options: The contract is for 2 years with the option to extend for a further 2 one-year options.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1- Architectural/Conservation Architectural/Lead Consultant/Principal Designer Services
1)Short description
Lot 1 is for Architectural/Conservation Architectural/Lead Consultant/Principal Designer Services.
2)Common procurement vocabulary (CPV)

71200000

3)Quantity or scope
The Council is seeking external consultants to work with them where there are peaks in the Council workload, where there are emergency work or work with a demanding timetable, which cannot be met by existing staff resources, or where it involves specialist work which the Council has no in-house expertise. The Council outsourced workload by its nature will be varied and intermittent and is likely to reflect the Councils current workload where the largest percentage is small-scale adaptations to existing premises.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Lot 5 — Quantity Surveying Services
1)Short description
The Quantity Surveying Consultancy Services are to be provided in the following design stages:
1. Brief Development/Outline Proposals.
2. Scheme Design.
3. Detailed Design/Production Information.
4. Post Contract.
5. Post — Constructional.
2)Common procurement vocabulary (CPV)

71324000

3)Quantity or scope
The Council is seeking external consultants to work with them where there are peaks in the Council workload, where there are emergency work or work with a demanding timetable, which cannot be met by existing staff resources, or where it involves specialist work which the Council has no in-house expertise. The Council outsourced workload by its nature will be varied and intermittent and is likely to reflect the Councils current workload where the largest percentage is small-scale adaptations to existing premises. Consultants are referred to the schedule of annual projects as an indication of work that might be outsourced.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Lot 6 — Building Surveying Services
1)Short description
Service provided at particular stages of the project.
The Quantity Surveying Consultancy Services are to be provided in the following design stages:
1. Brief Development/Outline Proposals.
2. Scheme Design.
3. Detailed Design/Production Information.
4. Post Contract.
5. Post — Constructional.
2)Common procurement vocabulary (CPV)

71315300

3)Quantity or scope
The Council is seeking external consultants to work with them where there are peaks in the Council workload, where there are emergency work or work with a demanding timetable, which cannot be met by existing staff resources, or where it involves specialist work which the Council has no in-house expertise. The Council outsourced workload by its nature will be varied and intermittent and is likely to reflect the Councils current workload where the largest percentage is small-scale adaptations to existing premises. Consultants are referred to the schedule of annual projects as an indication of work that might be outsourced.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot 2- Clerk of Works Services
1)Short description
The Clerk of Works are to provide the following services:
— Survey information in advance of Contractor appointment.
— Attendance on site and at meetings. Some weekend and evening work will be required.
— Client/staff liaison.
— Detailed Reports on weekly basis.
— Reports to progress meetings.
— Excellent working knowledge of good Health and Safety practices.
— Quality Control.
— Inspection and testing of materials.
— Monitor work on site in accordance with the Contractors Method statements and Construction Health and Safety Plan. Promptly report breaches to the Contractor and consultants in written form.
— Monitor site progress against Contractor Programme and advise on any likely cause of delay to the Lead Consultant/Design Team.
— Prepare and attend snagging inspections and advise consultants accordingly to status of works prior to issue of Practical Completion Certification.
— Prepare and maintain defects schedule.
— Dated Photographic record of Build.
2)Common procurement vocabulary (CPV)

71200000

3)Quantity or scope
The Council is seeking external consultants to work with them where there are peaks in the Council workload, where there are emergency work or work with a demanding timetable, which cannot be met by existing staff resources, or where it involves specialist work which the Council has no in-house expertise. The Council outsourced workload by its nature will be varied and intermittent and is likely to reflect the Councils current workload where the largest percentage is small-scale adaptations to existing premises.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Lot 3 — Mechanical and Electrical Engineering Services
1)Short description
The Mechanical & Electrical Engineering Consultancy Services are to be provided in the following design states:
— Brief Development/Outline Proposals.
— Scheme Design.
— Detailed Design/Production Information.
— Post-Contract.
— Post-Constructional.
2)Common procurement vocabulary (CPV)

71334000

3)Quantity or scope
Workload, where there are emergency works or works with a demanding timetable which cannot be met by existing staff resources, or where it involves specialist work which the Council has no in-house expertise. The Council outsourced workload by its nature will be varied and intermittent and is likely to reflect the Councils current workload where the largest percentage is small-scale adaptations to existing premises.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Lot 4 — Structural & Civil Engineering Services
1)Short description
The Structural Engineering and Civil Engineering Professional Services are to be provided in the following design stages:
— Brief Development/Outline Proposals.
— Scheme Design.
— Detailed Design/Production Information.
— Post-Contract.
— Post-Constructional.
2)Common procurement vocabulary (CPV)

71312000, 71311000

3)Quantity or scope
The Council is seeking external Consultants to work with them where there are peaks in the Council workload, where there are emergency works or work with a demanding timetable, which cannot be met by existing staff resources or where it involves specialist work which the Council has no in-house expertise. The Council outsourced workload, by its nature, will be varied and intermittent and is likely to reflect the Councils current workload where the largest percentage is small-scale adaptations to existing premises.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment will be made 30 days from receipt of an accurate invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
All as detailed in the tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
Minimum level(s) of standards possibly required: All as detailed in the tender document.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(3) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
All as detailed in the tender documents.
Minimum level(s) of standards possibly required:
All as detailed in the tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
PS/14/56
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
30.9.2015 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
(SC Ref:410770).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI 2012/1) (as amended) may bring proceedings in the Sherriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
20.8.2015