Services - 298870-2016

30/08/2016    S166

United Kingdom-Newcastle upon Tyne: Financial and insurance services

2016/S 166-298870

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: North East Procurement Organisation (Central Purchasing Body)
Postal address: The Guildhall, Quayside
Town: Newcastle upon Tyne
NUTS code: UK UNITED KINGDOM
Postal code: NE1 3AF
Country: United Kingdom
Contact person: Adam Smith
E-mail: adam.smith@nepo.org
Telephone: +44 1912613916
Internet address(es):
Main address: www.nepo.org
Address of the buyer profile: www.nepo.org
I.1)Name and addresses
Official name: Darlington Borough Council (Framework Contract Participant)
Postal address: Town Hall, Feethams
Town: Darlington
NUTS code: UK UNITED KINGDOM
Postal code: DL1 5QT
Country: United Kingdom
E-mail: customerservices@darlington.gov.uk
Internet address(es):
Main address: www.darlington.gov.uk
I.1)Name and addresses
Official name: Durham County Council (Framework Contract Participant)
Postal address: County Hall
Town: Durham
NUTS code: UK UNITED KINGDOM
Postal code: DH15UL
Country: United Kingdom
E-mail: help@durham.gov.uk
Internet address(es):
Main address: www.durham.gov.uk
I.1)Name and addresses
Official name: Gateshead Metropolitan Borough Council (Framework Contract Participant)
Postal address: Civic Centre, Regent Terrace
Town: Gateshead
NUTS code: UK UNITED KINGDOM
Postal code: NE81HH
Country: United Kingdom
E-mail: customerservices@gateshead.gov.uk
Internet address(es):
Main address: www.gateshead.gov.uk
I.1)Name and addresses
Official name: Hartlepool Borough Council (Framework Contract Participant)
Postal address: Civic Centre, Victoria Road
Town: Hartlepool
NUTS code: UK UNITED KINGDOM
Postal code: TS24 8AY
Country: United Kingdom
E-mail: customer.service@hartlepool.gov.uk
Internet address(es):
Main address: www.hartlepool.gov.uk
I.1)Name and addresses
Official name: Middlesbrough Council (Framework Contract Participant)
Postal address: Civic Centre, Albert Road
Town: Middlesbrough
NUTS code: UK UNITED KINGDOM
Postal code: TS1 9FX
Country: United Kingdom
E-mail: contactcentre@middlesbrough.gov.uk
Internet address(es):
Main address: www.middlesbrough.gov.uk
I.1)Name and addresses
Official name: Newcastle City Council (Framework Contract Participant)
Postal address: Civic Centre, Barras Bridge
Town: Newcastle upon Tyne
NUTS code: UK UNITED KINGDOM
Postal code: NE1 7RS
Country: United Kingdom
E-mail: csc@newcastle.gov.uk
Internet address(es):
Main address: www.newcastle.gov.uk
I.1)Name and addresses
Official name: North Tyneside Council (Framework Contract Participant)
Postal address: Quadrant, The Silverlink North, Cobalt Business Park, Silverlink
Town: Newcastle upon Tyne
NUTS code: UK UNITED KINGDOM
Postal code: NE27 0BY
Country: United Kingdom
E-mail: contact.us@northtyneside.gov.uk
Internet address(es):
Main address: http://my.northtyneside.gov.uk/
I.1)Name and addresses
Official name: Northumberland County Council (Framework Contract Participant)
Postal address: County Hall
Town: Morpeth
NUTS code: UK UNITED KINGDOM
Postal code: NE61 2EF
Country: United Kingdom
E-mail: ask@northumberland.gov.uk
Internet address(es):
Main address: www.northumberland.gov.uk
I.1)Name and addresses
Official name: Redcar and Cleveland Borough Council (Framework Contract Participant)
Postal address: Redcar and Cleveland House, Kirkleatham Street
Town: Redcar
NUTS code: UK UNITED KINGDOM
Postal code: TS10 1RT
Country: United Kingdom
E-mail: contactus@redcar-cleveland.gov.uk
Internet address(es):
Main address: www.redcar-cleveland.gov.uk
I.1)Name and addresses
Official name: South Tyneside Council (Framework Contract Participant)
Postal address: Town Hall and Civic Offices, Westoe Road
Town: South Shields
NUTS code: UK UNITED KINGDOM
Postal code: NE33 2RL
Country: United Kingdom
E-mail: customerhelp@southtyneside.gov.uk
Internet address(es):
Main address: www.southtyneside.gov.uk
I.1)Name and addresses
Official name: Stockton-on-Tees Borough Council (Framework Contract Participant)
Postal address: Municipal Buildings, Church Road
Town: Stockton-on-Tees
NUTS code: UK UNITED KINGDOM
Postal code: TS18 1LD
Country: United Kingdom
E-mail: customer.comments@stockton.gov.uk
Internet address(es):
Main address: www.stockton.gov.uk
I.1)Name and addresses
Official name: Sunderland City Council (Framework Contract Participant)
Postal address: Civic Centre, Burdon Road
Town: Sunderland
NUTS code: UK UNITED KINGDOM
Postal code: SR2 7DN
Country: United Kingdom
E-mail: enquiries@sunderland.gov.uk
Internet address(es):
Main address: www.sunderland.gov.uk
I.1)Name and addresses
Official name: Arhag Housing Association (Framework Contract Participant)
Postal address: Mary Brancker House, 54-74 Holmes Road
Town: Kentish Town
NUTS code: UK UNITED KINGDOM
Postal code: NW5 3AQ
Country: United Kingdom
E-mail: contact@arhag.co.uk
Internet address(es):
Main address: www.arhag.co.uk
I.1)Name and addresses
Official name: Birmingham City Council (Framework Contract Participant)
Postal address: Council House, Victoria Square
Town: Birmingham
NUTS code: UK UNITED KINGDOM
Postal code: B1 1BB
Country: United Kingdom
E-mail: contact@birmingham.gov.uk
Internet address(es):
Main address: www.birmingham.gov.uk
I.1)Name and addresses
Official name: Bracknell Forest Borough Council (Framework Contract Participant)
Postal address: Time Square, Market Street
Town: Bracknell
NUTS code: UK UNITED KINGDOM
Postal code: RG12 1JD
Country: United Kingdom
E-mail: customer.services@bracknell-forest.gov.uk
Internet address(es):
Main address: www.bracknell-forest.gov.uk
I.1)Name and addresses
Official name: Bristol City Council (Framework Contract Participant)
Postal address: City Hall
Town: Bristol
NUTS code: UK UNITED KINGDOM
Postal code: BS3 9FS
Country: United Kingdom
E-mail: corporate.procurement@bristol.gov.uk
Internet address(es):
Main address: www.bristol.gov.uk
I.1)Name and addresses
Official name: The Metropolitan Borough of Bury Council (Framework Contract Participant)
Postal address: Whittaker Street, Radcliffe
Town: Manchester
NUTS code: UK UNITED KINGDOM
Postal code: M26 2DT
Country: United Kingdom
E-mail: customercontactteam@bury.gov.uk
Internet address(es):
Main address: www.bury.gov.uk
I.1)Name and addresses
Official name: Central Bedfordshire Council (Framework Contract Participant)
Postal address: Priory House, Monks Walk, Chicksands
Town: Shefford
NUTS code: UK UNITED KINGDOM
Postal code: SG17 5TQ
Country: United Kingdom
E-mail: customers@centralbedfordshire.gov.uk
Internet address(es):
Main address: www.centralbedforshire.gov.uk
I.1)Name and addresses
Official name: Cumbria County Council (Framework Contract Participant)
Postal address: Lonsdale Building, The Courts
Town: Carlisle
NUTS code: UK UNITED KINGDOM
Postal code: CA3 8NA
Country: United Kingdom
E-mail: information.governance@cumbria.gov.uk
Internet address(es):
Main address: www.cumbria.gov.uk
I.1)Name and addresses
Official name: Disablement Association of Barking and Dagenham (DABD UK) (Framework Contract Participant)
Postal address: 42-48 Parsloes Avenue
Town: Dagenham
NUTS code: UK UNITED KINGDOM
Postal code: RM9 5NU
Country: United Kingdom
E-mail: centraloffice@dabd.org.uk
Internet address(es):
Main address: www.dabd.org.uk
I.1)Name and addresses
Official name: Dorset County Council (Framework Contract Participant)
Postal address: County Hall
Town: Dorset
NUTS code: UK UNITED KINGDOM
Postal code: DT1 1XJ
Country: United Kingdom
E-mail: dp@dorsetcc.gov.uk
Internet address(es):
Main address: www.dorsetforyou.gov.uk
I.1)Name and addresses
Official name: London Borough of Havering (Framework Contract Participant)
Postal address: Town Hall
Town: Romford
NUTS code: UK UNITED KINGDOM
Postal code: RM1 3BD
Country: United Kingdom
E-mail: sharedservices@havering.gov.uk
Internet address(es):
Main address: www.havering.gov.uk
I.1)Name and addresses
Official name: London Borough of Newham (Framework Contract Participant)
Postal address: 1000 Dockside Road
Town: Newham
NUTS code: UK UNITED KINGDOM
Postal code: E16 2QU
Country: United Kingdom
E-mail: customer.services@newham.gov.uk
Internet address(es):
Main address: www.newham.gov.uk
I.1)Name and addresses
Official name: NHS Shropshire Clinical Commissioning Group (CCG) (Framework Contract Participant)
Postal address: William Farr House, Mytton Oak Road
Town: Shrewsbury
NUTS code: UK UNITED KINGDOM
Postal code: SY3 8XL
Country: United Kingdom
E-mail: SHRCCG.ShropshireCCG@nhs.net
Internet address(es):
Main address: www.shropshireccg.nhs.uk
I.1)Name and addresses
Official name: North lincolnshire Council (Framework Contract Participant)
Postal address: Civic Centre, Ashby Road
Town: Scunthorpe
NUTS code: UK UNITED KINGDOM
Postal code: DN16 1AB
Country: United Kingdom
E-mail: customerservice@northlincs.gov.uk
Internet address(es):
Main address: www.northlincs.gov.uk
I.1)Name and addresses
Official name: OneSource (In Partnership with LB Havering Council & LB Newham Council) (Framework Contract Participant)
Postal address: Town Hall, Main Road
Town: Romford
NUTS code: UK UNITED KINGDOM
Postal code: RM1 3BB
Country: United Kingdom
E-mail: info@onesource.co.uk
Internet address(es):
Main address: www.onesource.co.uk
I.1)Name and addresses
Official name: The Royal Borough of Kingston upon Thames (Framework Contract Participant)
Postal address: Guildhall, High Street
Town: Kingston upon Thames
NUTS code: UK UNITED KINGDOM
Postal code: KT1 1EU
Country: United Kingdom
E-mail: commissioning@kingston.gov.uk
Telephone: +44 1912613916
Internet address(es):
Main address: www.Kingston.gov.uk
I.1)Name and addresses
Official name: South Gloucestershire Council (Framework Contract Participant)
Postal address: Civic Centre, High Street
Town: Kingswood
NUTS code: UK UNITED KINGDOM
Postal code: BS15 0DS
Country: United Kingdom
E-mail: corporatecontactcentre@southglos.gov.uk
Internet address(es):
Main address: www.southglos.gov.uk
I.1)Name and addresses
Official name: Southend-on-Sea Borough Council (Framework Contract Participant)
Postal address: Civic Centre, Victoria Avenue
Town: Southend-on-Sea
NUTS code: UK UNITED KINGDOM
Postal code: SS2 6ER
Country: United Kingdom
E-mail: council@southend.gov.uk
Internet address(es):
Main address: www.southend.gov.uk
I.1)Name and addresses
Official name: Wakefield Metropolitan District Council (Framework Contract Participant)
Postal address: Burton Street
Town: Wakefield
NUTS code: UK UNITED KINGDOM
Postal code: WF1 2EB
Country: United Kingdom
E-mail: customerservices@wakefield.gov.uk
Internet address(es):
Main address: www.wakefield.gov.uk
I.1)Name and addresses
Official name: Wirral Metropolitan Borough Council (Framework Contract Participant)
Postal address: Cheshire Lines Building, Canning Street
Town: Wirral
NUTS code: UK UNITED KINGDOM
Postal code: CH41 1ND
Country: United Kingdom
E-mail: GISTeam@wirral.gov.uk
Internet address(es):
Main address: www.wirral.gov.uk
I.2)Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: https://procontract.due-north.com/register?openform
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.nepo.org
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://procontract.due-north.com/register?openform
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

NEPO505 Framework Contract for the Provision of Prepaid Card Accounts.

Reference number: DN169537
II.1.2)Main CPV code
66000000 Financial and insurance services
II.1.3)Type of contract
Services
II.1.4)Short description:

The North East Procurement Organisation (NEPO) is inviting responses from suppliers for the provision of Prepaid Card Accounts allowing Contracting Authorities an alternative method to manage their cash disbursements and budget monitoring. Prepaid Card Accounts will operate similar to a standard UK Bank Account, including the option to withdraw cash from an ATM, make regular payments, pay vendors and receive regular statements. Prepaid Card Accounts do not have an accessible overdraft facility.

Prepaid Cards operate much in the same way as standard Debit Card whereby funds will be preloaded by Contracting Authorities and used by the Cardholder until the balance is exhausted. It is anticipated that Contracting Authorities will primarily use Prepaid Card Accounts for Social/Health Care related Direct Payments and for the management of Corporate Expenses. This is not exhaustive and Contracting Authorities may require the Prepaid Card Accounts for additional related services.

II.1.5)Estimated total value
Value excluding VAT: 24 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register?openform. Any queries regarding the procurement process or tender documents must be raised no less than 7 days before the tender return date, through the Q&A section on the NEPO eTender system. For any support in submitting your expression of interest or tender response, please contact the NEPO Portal helpdesk at +44 1912613940 or portal@nepo.org. There are a number of help guides available on the portal. Reading these will assist the supplier in completing and submitting their responses.

In order to be appointed to this Framework Contract, following evaluation suppliers must be ranked 1–4. Successful suppliers will enter into a Framework Agreement in a form which is set out in the procurement documents.

The Council does not give any guarantee and/or warrant the actual value of the goods/services (if any) which will be placed with the successful suppliers by any client using the Framework Contract pursuant to this process and accepts no liability thereof.

The basis for award of specific streams of work(s) is via direct award to the first ranked Contractor on the Framework Contract where the the full requirements of the Contracting Authority are met. Where it is not possible to determine the award via the direct award route above, then the Contracting Authorities shall undertake a mini competition involving all Contractors who are successful and ranked 1-4 on the Framework Contract following initial tender stage and are capable of performing the Call-Off Contract. The criteria for award of the mini-competition shall be as follows:

Quality — 0 %-100 % (to be set by Contracting Authority at mini-competition stage);

Price — 0 %-100 % (to be set by Contracting Authority at mini-competition stage).

A primary cost avoidance benefit of Prepaid Card Accounts has been identified as the enablement for reallocation of resources previously focused on traditional methods of cash disbursements and budget monitoring within a Contracting Authority. It was therefore decided, after consultation with key stakeholders, a single lot strategy would deliver the optimum service for Contracting Authorities whereas dividing the Framework Contract into lots could potentially hinder the benefits available.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: (AQ1) Project management / Weighting: 12.00 %
Quality criterion - Name: (AQ2) Performance management / Weighting: 10.00 %
Quality criterion - Name: (AQ3) Prepaid card account functionality / Weighting: 10.00 %
Quality criterion - Name: (AQ4) Business continuity / Weighting: 8.00 %
Quality criterion - Name: (AQ5) System demonstration / Weighting: 10.00 %
Quality criterion - Name: (AQ6) System functionality (Essential functionality) / Weighting: PASS/FAIL
Quality criterion - Name: (AQ7) System functionality (Desirable functionality) / Weighting: 5.00 %
Quality criterion - Name: (AQ8) Social value (Economic and social considerations) / Weighting: 5.00 %
Price - Weighting: 40.00 %
II.2.6)Estimated value
Value excluding VAT: 24 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework Contract will be a direct replacement of the existing NEPO framework Contract for the Provision of Prepaid Card Accounts.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The opportunity can be accessed via the NEPO eTender system. Tenderers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. Candidates must register on the NEPO eTender system at https://procontract.due-north.com/register?openform

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As stated within procurement documents.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 04/10/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 04/10/2016
Local time: 12:00
Information about authorised persons and opening procedure:

Legal representatives of Gateshead Metropolitan Borough Council to authorise opening of tenders for NEPO officers on the tender submission deadline day.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months from Contract Award date as stipulated within Invitation to Tender documentation.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities.

The agreement will be available for use by all NEPO Members. A list of member organisations is available at: www.nepo.org

This agreement will also be made available to all current and future NEPO Associate Members. A list of current NEPO Associate Members is available at:

www.nepo.org/associate-membership/list

or,

https://www.qtegov.com/systems/nepocms.nsf/vLiveDocsTitle/Current%20Associate%20Members

NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.

Please see the following websites for further details:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

http://www.education.gov.uk/edubase/home.xhtml

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.ukschoolsdirectory.net

https://www.gov.uk/find-school-in-england

http://www.educationscotland.gov.uk/scottishschoolsonline/

http://hwb.wales.gov.uk/

apps.deni.gov.uk/appinstitutes/instmain.aspx

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://unistats.direct.gov.uk/institutions/

http://www.hefce.ac.uk/workprovide/unicoll/heis/

http://www.hefce.ac.uk/workprovide/unicoll/fecs/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

http://www.scottishambulance.com/TheService/organised.aspx

http://www.hscni.net/index.php?link=trusts

http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/organisations

http://www.northernireland.gov.uk/gov.htm

http://www.nidirect.gov.uk/local-councils-in-northern-ireland

http://www.scotland.gov.uk/Publications/2012/02/2421/1

https://www.dsdni.gov.uk/contact

https://www.dfpni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies

http://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-336664

https://www.police.uk/forces/

http://www.police-information.co.uk/index.html

http://www.psni.police.uk/index.htm

http://www.scotland.police.uk/

http://www.mcga.gov.uk/c4mca/mcga07-home.htm

http://www.fireservice.co.uk/information/ukfrs

http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland

http://www.fire.org.uk/fire-brigades.html

http://www.nifrs.org/areas-districts/

http://www.firescotland.gov.uk/your-area.aspx

http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

http://www.idea.gov.uk/idk/core/page.do?pageId=7175736

http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

http://www.sell2wales.gov.uk/Search/search_Auth.aspx

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.

Further information can be found at:

www.nepo.org/associate-membership/permissable-user

or,

https://www.qtegov.com/systems/nepocms.nsf/vLiveDocsTitle/OJEU%20Framework%20Permissible%20Users

VI.4)Procedures for review
VI.4.1)Review body
Official name: North East Procurement Organisation (NEPO)
Postal address: The Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
E-mail: adam.smith@nepo.org
Telephone: +44 1912613916
VI.4.2)Body responsible for mediation procedures
Official name: North East Procurement Organisation (NEPO)
Postal address: The Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
E-mail: adam.smith@nepo.org
Telephone: +44 1912613916
VI.4.4)Service from which information about the review procedure may be obtained
Official name: North East Procurement Organisation (NEPO)
Postal address: The Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
E-mail: adam.smith@nepo.org
Telephone: +44 1912613916
VI.5)Date of dispatch of this notice:
25/08/2016