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United Kingdom-Bedford: Consultative engineering and construction services
Prior information notice
This notice is for prior information only
Section I: Contracting authority
Section II: Object
Lower Thames Crossing — Integration Partner
Highways England is the government company charged with operating, maintaining and improving England's motorways and major A roads. We are delivering the Lower Thames Crossing (LTC), the most ambitious roads project in the UK for more than a generation. The project will be transformational for the UK economy, while offering new connections, better journeys and fewer delays.
This Prior Information Notice (PIN) is being issued ahead of the contract notice to appoint an integration partner to support Highways England with the delivery of the LTC project to give bidders advance notice of the integration partner procurement.
Kent, East of Gravesend, Thurrock and Tilbury.
The LTC project involves a set of contract interfaces materially higher than other Highways England projects and therefore requires a significant integration role to successfully deliver the project and to manage a diverse and complex supply chain.
The integration partner will provide a broad range of project and programme management services to support the project. It will support the contract leadership teams through establishing and running the day to day management processes and provide the necessary systems requirements and interfaces. As a member of the integrated client team the integration partner will use their expertise and understanding and analysis of the data to deliver proactive risk management and provide recommendations to the senior leadership team. The integration partner will also be instrumental in delivering leadership that can embed the right behaviours across the integrated client team and the contracts, that will drive a successful project outcome.
The various parts of the integration partner (including mobilisation activities) are categorised below:
Systems and processes comprise of those systems and processes which may be required to be utilised or provided by the integration partner as set out in the systems and processes schedules due to be released at tender. The list of the schedules due to be provided are listed below:
• general systems requirements
• items to be provided by the consultant
• client software
• local area network
• local area network(lan) switching
• wide area network
• communications rooms
• wi-fi network
• mobile telephony
• email and calendaring
• document management and control systems
• customer relationship management system
• user and system account management
• systems service management (service desk) and
• digital office signage solution.
Core services comprise of those parts of the service which may be required to be provided continuously as set out in the core services schedules due to be released at tender. The list of schedules due to be provided are listed below:
• health, safety, security and wellbeing
• communications and stakeholder management
• project management office including integrated project controls
• legacy and benefits management
• people and organisational management and
• quality management.
Phase specific services comprise of those parts of the service which may be required to be provided for specific phases of the project as set out in the phase specific services schedules released at tender. The list of schedules due to be provided are listed below:
• design management and assurance
• project integrator
• consents management and discharge
• land management
• environmental and sustainability management
• early works coordination
• utilities management and third-party agreements support
• contract management
• construction delivery
• risk and opportunity management
• testing and commissioning and
• handover into operation and asset management.
Optional services comprise of those parts of the service which may be required if instructed in a task order as set out in the optional services schedules released at tender. The list of schedules due to be provided are listed below:
• leadership secondments
• occupational health facilities
• Ebbsfleet office fit out
• staff relocation
• Ebbsfleet office facilities management and
• site vehicles.
Section IV: Procedure
Section VI: Complementary information
Further details will be available when the tender documents become available via Highways England’s Bravo procurement portal when the contract notice is issued.
Conflicts of interest: tenderer’s must note that if they are the successful tenderer for the Integration Partner and are awarded the contract they will be exempt from bidding for the Lower Thames Crossing Main Works Contracts (the Tunnels and Approaches, Roads North and A2/M2 connections packages) at Tier 1 level.
If the successful integration partner tenderer wishes to bid for the Main Works Contracts at either Tier 2 or 3 level (including their own company’s sub-divisions, affiliates or associated companies) they must contact Highways England prior to or during the main works procurement. These requests must be supported by a conflicts management plan and will be considered on an individual basis by Highways England. Highways England will need to be confident that the conflict is managed sufficiently and will confirm the response with the individual company.
Tender event: following release of the contract notice Highways England intends to hold an online tender briefing session on 9 July 2020. If you are interested in attending this session please email LTCIntegrationPartner@highwaysengland.co.uk, providing the name, job title, and email address of your attendees. We are permitting a maximum of two attendees per organisation. Please provide this information by 12 p.m. on 7 July 2020. Please be aware that we cannot anonymise attendees on the call, and your name may be visible to other attendees.
Programme: during the procurement process we intend to hold 1-2-1 clarification sessions with bidders. Please hold 22, 23 and 24 July for these sessions. A more detailed tender programme is accessible via Bravo as per the details below. Please note the contract notice date and other dates indicated are subject to change. Documents are intended to be available to access via Bravo on the estimated contract notice date provided.
Cost estimate: the estimated total value is inclusive of:
• optional services which may be instructed by Highways England during the contract;
• an optional contract extension which Highways England may instruct to support the initial operation of Lower Thames Crossing;
• inflation provision.
Further information: all information regarding the integration partner that has been released to the market is available via ITT 5106 on Bravo. Please access Bravo to access this information.
Further information in relation to this PIN will require a non-disclosure agreement to be signed by suppliers and returned to Highways England via Bravo prior to access. Once this is received Highways England will provide you with further information and the relevant documents. The non-disclosure agreement signed at this stage will also cover you for the duration of the tender period. To access this information prior to tender release please provide a non-disclosure agreement by 5 July 2020.