Supplies - 302411-2019

01/07/2019    S124

United Kingdom-Glenrothes: Software package and information systems

2019/S 124-302411

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Fife Council
Postal address: Fife House, North Street
Town: Glenrothes
NUTS code: UKM72 Clackmannanshire and Fife
Postal code: KY7 5LT
Country: United Kingdom
Contact person: Alan Ross
E-mail: alan.ross@fife.gov.uk
Telephone: +44 3451550000

Internet address(es):

Main address: http://www.fifedirect.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

10708 — Supply of Asset, Job and Costing System

Reference number: 10708
II.1.2)Main CPV code
48000000 Software package and information systems
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Supply of asset, job and costing system.

II.1.5)Estimated total value
Value excluding VAT: 5 450 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
48000000 Software package and information systems
II.2.3)Place of performance
NUTS code: UKM72 Clackmannanshire and Fife
Main site or place of performance:

Glenrothes, Fife, Scotland.

II.2.4)Description of the procurement:

Provision of an supply of asset, job and costing system.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: yes
Description of renewals:

Optional 4 years of extensions.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Information security

The tenderer must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN

ISO 27001 (or equivalent)

Tenderers must also confirm that they meet all of the mandatory criteria stated in the tender documentation.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

ESPD ref 4.B.1.1 Turnover: Total yearly turnover for each of last 2 complete financial years must be equal to or in excess of 10 900 000 GBP.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

With reference to ESPD ref 1.75 PART 4 D

Information Security

The tenderer must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN

ISO 27001 (or equivalent).

Tenderers must confirm that the can meet all of the mandatory criteria stated in the tender documentation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
Accelerated procedure
Justification:

There is an increased urgency for the Council to bring the capability of the new software solution into service.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 15/07/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 16/07/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 01/01/2020
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

This tender is being carried out under competitive procedure with negotiation.

The final date for call for competition is the 15.7.2019 at 12:00 p.m.

The Council reserves the right to award the contract on the initial bids received.

It reserves the right to make an award in the form of a contract with options.

Subject to sufficient suitable bids being received it is envisaged that there will be one round of negotiations and a final and best offer round.

The Council reserves the right to amend this process or rounds.

Bidders responding to the call for competition must confirm that they can meet all of the mandatory requirements in part one of the tender.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 13896. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community benefits as stated in the tender documentation.

(SC Ref:588369)

VI.4)Procedures for review
VI.4.1)Review body
Official name: Fife Council
Postal address: Fife House, North Street
Town: Glenrothes
Postal code: KY7 5LT
Country: United Kingdom
Telephone: +44 3451550000

Internet address: http://www.fifedirect.org.uk

VI.4.2)Body responsible for mediation procedures
Official name: Fife Council
Postal address: Fife House, North Street
Town: Glenrothes
Postal code: KY7 5LT
Country: United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
27/06/2019