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Supplies - 303351-2016

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02/09/2016    S169

Luxembourg-Luxembourg: Operational software asset management tools and services (SAM)

2016/S 169-303351

Contract award notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Parliament, Directorate-General for Innovation and Technological Support (ITEC)
Postal address: plateau de Kirchberg
Town: Luxembourg
Postal code: 2929
Country: Luxembourg
Contact person: DIRES-PAC Secretariat
Telephone: +352 4300-1
Fax: +352 4300-24631

Internet address(es):

General address of the contracting authority:

Electronic access to information:

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract
Operational software asset management tools and services (SAM).
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Luxembourg, Brussels, Strasbourg.
NUTS code
II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Short description of the contract or purchase(s)
The European Parliament (EP) is currently in the process of setting up a software asset management (SAM) programme.
There are 3 main objectives of the SAM programme for which appropriate tooling and supporting services are essential:
— compliance — managing the risk related to legal and regulatory exposure due to non-compliance with licences, mitigating potential interruptions or deterioration of IT services,
— cost control — reducing direct costs of software, related assets, as well as ongoing support costs and contracts,
— governance — with trustworthy data on the state of the enterprise software estate and the capability to model accurate scenarios of impact of changes, better business decisions can be made and an advantageous position achieved in any vendor negotiations.
The objective of this open procedure is the acquisition of appropriate SAM tools with the necessary supporting services for the operation of the SAM program.
The SAM programme is an internal programme of the EP and will not be outsourced; consulting services are envisioned only on an as-needed basis.
II.1.5)Common procurement vocabulary (CPV)

48218000 License management software package, 48000000 Software package and information systems

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 974 831,18 EUR
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Quality ratio. Weighting 60
2. Price ratio. Weighting 40
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
IV.3.2)Previous publication(s) concerning the same contract

Contract notice

Notice number in the OJEU: 2015/S 243-440514 of 16.12.2015

Section V: Award of contract

Contract No: PE/ITEC-SAM15
V.1)Date of contract award decision:
V.2)Information about offers
Number of offers received: 6
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Official name: Softline Solutions Netherlands B.V.
Postal address: Marconibaan 1C
Town: Nieuwegein
Postal code: 3439 MR
Country: Netherlands

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 900 000 EUR
Excluding VAT
Total final value of the contract:
Value: 974 831,18 EUR
Excluding VAT
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures

Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4301-1
Fax: +352 43032100
Internet address:

Body responsible for mediation procedures

Official name: The European Ombudsman
Postal address: 1 avenue du Président Robert Schuman, PO Box 403
Town: Strasbourg
Postal code: 67001
Telephone: +33 388172313
Internet address:

VI.3.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Please see and

VI.3.3)Service from which information about the lodging of appeals may be obtained

Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4301-1
Fax: +352 43032100
Internet address:

VI.4)Date of dispatch of this notice: