Services - 303637-2021

17/06/2021    S116

Belgium-Brussels: Multiple Framework Service Contract in cascade for Communication Services

2021/S 116-303637

Contract notice

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: Clean Sky 2 Joint Undertaking (SKY)
Postal address: Av. de la Toison d'Or 56
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. Brussel-Hoofdstad
Postal code: 1060
Country: Belgium
Contact person: Clean Sky 2 Legal Team
E-mail: procurement@cleansky.eu
Internet address(es):
Main address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=8460
Address of the buyer profile: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=8460
I.1)Name and addresses
Official name: Shift2Rail Joint Undertaking (S2R)
Postal address: Av. de la Toison d'Or 56
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. Brussel-Hoofdstad
Postal code: 1060
Country: Belgium
Contact person: Shift 2 Rail JU
E-mail: procurement@s2r.europa.eu
Internet address(es):
Main address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=8460
Address of the buyer profile: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=8460
I.1)Name and addresses
Official name: Joint undertaking to develop the new generation European air traffic management system (SESAR)
Postal address: Avenue de Cortenbergh 100
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. Brussel-Hoofdstad
Postal code: 1000
Country: Belgium
Contact person: SESAR JU
E-mail: procurement@sesarju.eu
Internet address(es):
Main address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=8460
Address of the buyer profile: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=8460
I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=8460
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=8460
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Research and Innovation in Transport Sector

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Multiple Framework Service Contract in cascade for Communication Services

Reference number: JTI-CS2JU.2021.OP.01
II.1.2)Main CPV code
79990000 Miscellaneous business-related services
II.1.3)Type of contract
Services
II.1.4)Short description:

This call for tenders aims to provide three European Joint Undertakings focusing on smarter, greener transport (Clean Sky 2 Joint Undertaking; Shift2Rail Joint Undertaking; and SESAR Joint Undertaking) with external support related to strategic communications, editorial support and graphic design, digital communications, organisation of events and web-services.

II.1.5)Estimated total value
Value excluding VAT: 9 200 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Strategy, Editorial, Media, Press, and Publications

Lot No: 1
II.2.2)Additional CPV code(s)
22000000 Printed matter and related products
79000000 Business services: law, marketing, consulting, recruitment, printing and security
II.2.3)Place of performance
NUTS code: BE1 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
II.2.4)Description of the procurement:

The contracting authority is looking for an external service provider to support it with a publication of different communications material such as brochures, magazines, reports, posters, press releases, infographics as well as to help it to develop strategic messages, while targeting a specific audience.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 260 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The FWC will be renewed automatically and tacitly 3 times, in each case for 12 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Research Framework Programme(s)

II.2.14)Additional information
II.2)Description
II.2.1)Title:

Digital Communications

Lot No: 2
II.2.2)Additional CPV code(s)
79000000 Business services: law, marketing, consulting, recruitment, printing and security
92100000 Motion picture and video services
II.2.3)Place of performance
NUTS code: BE1 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
II.2.4)Description of the procurement:

The contracting authority is looking for an external service provider to support it in a development of a range of digital communications. These may include apps, short animations, and videos, as well as web-based products and audio-visual materials for onsite and virtual events.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The FWC will be renewed automatically and tacitly 3 times, in each case for 12 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Research Framework Programme(s)

II.2.14)Additional information
II.2)Description
II.2.1)Title:

Events

Lot No: 3
II.2.2)Additional CPV code(s)
79952000 Event services
II.2.3)Place of performance
NUTS code: BE1 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
II.2.4)Description of the procurement:

The contracting authority is looking for an external service provider to support it with an organization of events, including press conferences and trips, trade fair exhibitions, large stakeholder conferences, workshops, staff team building activities, etc.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 300 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The FWC will be renewed automatically and tacitly 3 times, in each case for 12 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Research Framework Programme(s)

II.2.14)Additional information
II.2)Description
II.2.1)Title:

Web-services

Lot No: 4
II.2.2)Additional CPV code(s)
72413000 World wide web (www) site design services
72212224 Web page editing software development services
II.2.3)Place of performance
NUTS code: BE1 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
II.2.4)Description of the procurement:

The contracting authority is looking for an external service provider to support it in a range of web services including websites maintenance as well as to assist it in the development of online communication tools.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 500 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The FWC will be renewed automatically and tacitly 3 times, in each case for 12 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Research Framework Programme(s).

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

For further information please consult Part 1 of the Tender Specifications section 2.2 and 3.2.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

For further details please consult the draft framework service contract.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 12
In the case of framework agreements, provide justification for any duration exceeding 4 years:

The tender will result with an award of a multiple framework contract in cascade. The max number of contractors under each LOT is 3.

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 01/09/2021
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 03/09/2021
Local time: 10:00
Place:

Due to the Covid situation, the opening session will be held exclusively via videoconferencing system and can be attended by invitation only. For more details see point 3.2 (Opening of tenders) of the Invitation to Tender.

Information about authorised persons and opening procedure:

A maximum of two representatives per tenderer can attend the opening of tenders. For organisational and security reasons, the tenderer must provide the full name, email address and ID or passport number of the representatives at least 3 working days in advance to procurement@cleansky.eu. For more details see point 3.2 (Opening of tenders) of the Invitation to Tender.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 43031
Fax: +352 43032100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

See internet address provided in section I.3).

VI.4.4)Service from which information about the review procedure may be obtained
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 43031
Fax: +352 43032100
Internet address: http://curia.europa.eu/jcms/jcms/Jo2_7039/en/#electronique
VI.5)Date of dispatch of this notice:
10/06/2021