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United Kingdom-Ayr: Construction work
Section I: Contracting authority
Main address: http://www.south-ayrshire.gov.uk/procurement/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00405
Section II: Object
CE-145-19 — Construction of a Sports Development Facility, Ayr
South Ayrshire Council wish to appoint a suitably experienced contractor for the construction of a new GBP 6 million Sports Development at Craigie in Ayr, Scotland.
This project will include significant civil engineering works (cut and fill) to the entire site to provide an engineered platform and proposed levels. Following the cut and fill exercise the contractor is required to construct an 8 lane 400 m outdoor running track with synthetic surface to IAAF standards, track and field activities (such as long jump), complete with spectator grandstand, infield grass area and all associated land drainage, track and field drainage, milling areas, footpaths, pedestrian areas, floodlighting and fencing. The contractors programming to accommodate the restrictions on laying an outdoor running track is paramount.
Adjacent to the running track will be a new changing pavilion leading into a 60 m indoor warm up facility with the same synthetic surface to IAAF standards and a new all-weather pitch. On site car parking will be provided with all necessary access roads, drainage, external works and landscaping to accommodate the full development.
Section III: Legal, economic, financial and technical information
It is a requirement of this procurement that tenderers hold, or can commit to obtain, prior to the commencement of any subsequently awarded contract, the insurance and financial requirements indicated below:
Employers liability insurance (compulsory) = GBP 10 million in respect of each claim without limit to the number of claims.
Public liability insurance = GBP 5 million in respect of each claim without limit to the number of claims.
Motor vehicle insurance = minimum third party motor vehicle liability in respect of any motor vehicle or plated plant used.
Professional indemnity insurance = GBP 5 million in respect of each claim without limit to the number of claims.
Evidence for insurance requirements will be requested at the ‘Request For Documentation’ Stage.
Documentation requested for the above insurances will include the names of insurers, policy numbers, expiry dates, limits of any one incident, annual aggregate caps, excesses and claims handling procedures.
The Council will access a Creditsafe report for a tenderer’s organisation and use the information contained within to assist with the assessment of the tenderer’s economic and financial standing.
In the event that this analysis is unavailable or unsatisfactory the Council will request the following information below:
A copy of the organisation’s audited accounts or equivalent for the most recent 2 years, along with details of any significant changes since the last year end.
A statement of the organisation's turnover; profit and cash flow for the most recent full year of trading or where a full year trading has not been completed the same information for the period applicable. Note: if this information is not available in an audited format. Tenderers may be required to provide an end of period balance sheet or make the response specified below.
If Tenderers are unable to provide the information requested above, they may be required to provide additional information and documentation that will give the Authority the assurance that they are capable of carrying out any subsequent awarded contract. For example, a statement of their organisation's cash flow forecast for the current year and a letter from the organisation's bank outlining the current cash and credit position or other alternative means of demonstrating financial standing.
Once the Council has received and considered such financial information as is made available in line with the requirements above, the Council shall have discretion to ask tenderers to provide either a parent company guarantee and/or a guarantee from an agreed financial institution as it considers appropriate (acting reasonably).
In the event that additional measures are requested, the Council shall, in its sole discretion, determine the terms of those measures that it deems as acceptable. If tenderers cannot provide measures to the satisfaction of the Council then their submission may be rejected.
Evidence for this requirement may be requested at the ‘Request For Documentation” Stage.
Tenderers will be required to provide evidence of having the necessary capacity and capability to deliver the requirements for the construction of a sports development facility. The below requirements will be requested at the ‘Request For Documentation’ stage:
two (2) examples of the provision of similar works may be requested and must be from within the last 3 years for goods and services and within the last 5 years of work contracts.
If tenderers are unable to provide two (2) examples the tenderer may be required to explain why examples cannot be provided.
Tenderers may also be required to provide:
A statement of the relevant professional and technical skills available within your organisation; or where applicable, consortium members and/or named sub-contractors in relation to this procurement exercise.
The buyer will use the information you provide to evaluate whether your organisation; consortium members and/or named sub-contractors have the relevant professional and technical skills required for this procurement exercise.
A statement of the relevant technical resources such as the tools, plant, facilities and technical equipment available to your organisation, or where applicable, consortium members and/or named sub-contractors in relation to this procurement exercise.
The buyer will use the information you provide to evaluate whether your organisation; consortium members and/or named sub-contractors have the relevant technical resources for this procurement exercise.
If available, copies of completion certificates or customers' written declaration which validates the examples you have provided.
If you cannot provide certificates or customer declarations the authority may choose to contact customers cited directly in order to validate the experience examples you have provided without any further reference to you.
See PCS tender documents.
Section IV: Procedure
Section VI: Complementary information
See PCS tender documents
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 16460. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The contracting authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
No, the Council will not be using the Public Contracts Scotland, standard Sub-Contract Clause
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
This procurement will include a Community Benefit requirement.
It has become clear that there is scope within the EU legal framework which applies to public contracts, to use contracts to deliver wider social benefits such as:
— targeted recruitment and training (providing employment and training opportunities/Apprenticeships)
— SME and social enterprise development
— community engagement.
As part of your tender response, tenderers are requested to provide an outline of all community benefits they can offer for this contract.