Works - 305183-2020

30/06/2020    S124

United Kingdom-Ayr: Construction work

2020/S 124-305183

Contract notice

Works

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: South Ayrshire Council
Postal address: County Buildings, Wellington Square
Town: Ayr
NUTS code: UKM94 South Ayrshire
Postal code: KA7 1DR
Country: United Kingdom
E-mail: procurement@south-ayrshire.gov.uk
Telephone: +44 3001230900

Internet address(es):

Main address: http://www.south-ayrshire.gov.uk/procurement/

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00405

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

CE-145-19 — Construction of a Sports Development Facility, Ayr

II.1.2)Main CPV code
45000000 Construction work
II.1.3)Type of contract
Works
II.1.4)Short description:

South Ayrshire Council wish to appoint a suitably experienced contractor for the construction of a new GBP 6 million Sports Development at Craigie in Ayr, Scotland.

This project will include significant civil engineering works (cut and fill) to the entire site to provide an engineered platform and proposed levels. Following the cut and fill exercise the contractor is required to construct an 8 lane 400 m outdoor running track with synthetic surface to IAAF standards, track and field activities (such as long jump), complete with spectator grandstand, infield grass area and all associated land drainage, track and field drainage, milling areas, footpaths, pedestrian areas, floodlighting and fencing. The contractors programming to accommodate the restrictions on laying an outdoor running track is paramount.

Adjacent to the running track will be a new changing pavilion leading into a 60 m indoor warm up facility with the same synthetic surface to IAAF standards and a new all-weather pitch. On site car parking will be provided with all necessary access roads, drainage, external works and landscaping to accommodate the full development.

II.1.5)Estimated total value
Value excluding VAT: 6 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
45000000 Construction work
45210000 Building construction work
45212100 Construction work of leisure facilities
45212000 Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
45212200 Construction work for sports facilities
45212210 Single-purpose sports facilities construction work
45212220 Multi-purpose sports facilities construction work
45212221 Construction work in connection with structures for sports ground
II.2.3)Place of performance
NUTS code: UKM94 South Ayrshire
II.2.4)Description of the procurement:

South Ayrshire Council wish to appoint a suitably experienced contractor for the construction of a new GBP 6 million Sports Development at Craigie in Ayr, Scotland.

This project will include significant civil engineering works (cut and fill) to the entire site to provide an engineered platform and proposed levels. Following the cut and fill exercise the contractor is required to construct an 8 lane 400 m outdoor running track with synthetic surface to IAAF standards, track and field activities (such as long jump), complete with spectator grandstand, infield grass area and all associated land drainage, track and field drainage, milling areas, footpaths, pedestrian areas, floodlighting and fencing. The contractors programming to accommodate the restrictions on laying an outdoor running track is paramount.

Adjacent to the running track will be a new changing pavilion leading into a 60 m indoor warm up facility with the same synthetic surface to IAAF standards and a new all-weather pitch. On site car parking will be provided with all necessary access roads, drainage, external works and landscaping to accommodate the full development.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

It is a requirement of this procurement that tenderers hold, or can commit to obtain, prior to the commencement of any subsequently awarded contract, the insurance and financial requirements indicated below:

Insurances:

Employers liability insurance (compulsory) = GBP 10 million in respect of each claim without limit to the number of claims.

Public liability insurance = GBP 5 million in respect of each claim without limit to the number of claims.

Motor vehicle insurance = minimum third party motor vehicle liability in respect of any motor vehicle or plated plant used.

Professional indemnity insurance = GBP 5 million in respect of each claim without limit to the number of claims.

Evidence for insurance requirements will be requested at the ‘Request For Documentation’ Stage.

Documentation requested for the above insurances will include the names of insurers, policy numbers, expiry dates, limits of any one incident, annual aggregate caps, excesses and claims handling procedures.

Financial standing:

The Council will access a Creditsafe report for a tenderer’s organisation and use the information contained within to assist with the assessment of the tenderer’s economic and financial standing.

In the event that this analysis is unavailable or unsatisfactory the Council will request the following information below:

A copy of the organisation’s audited accounts or equivalent for the most recent 2 years, along with details of any significant changes since the last year end.

Or

A statement of the organisation's turnover; profit and cash flow for the most recent full year of trading or where a full year trading has not been completed the same information for the period applicable. Note: if this information is not available in an audited format. Tenderers may be required to provide an end of period balance sheet or make the response specified below.

Or

If Tenderers are unable to provide the information requested above, they may be required to provide additional information and documentation that will give the Authority the assurance that they are capable of carrying out any subsequent awarded contract. For example, a statement of their organisation's cash flow forecast for the current year and a letter from the organisation's bank outlining the current cash and credit position or other alternative means of demonstrating financial standing.

Once the Council has received and considered such financial information as is made available in line with the requirements above, the Council shall have discretion to ask tenderers to provide either a parent company guarantee and/or a guarantee from an agreed financial institution as it considers appropriate (acting reasonably).

In the event that additional measures are requested, the Council shall, in its sole discretion, determine the terms of those measures that it deems as acceptable. If tenderers cannot provide measures to the satisfaction of the Council then their submission may be rejected.

Evidence for this requirement may be requested at the ‘Request For Documentation” Stage.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Tenderers will be required to provide evidence of having the necessary capacity and capability to deliver the requirements for the construction of a sports development facility. The below requirements will be requested at the ‘Request For Documentation’ stage:

two (2) examples of the provision of similar works may be requested and must be from within the last 3 years for goods and services and within the last 5 years of work contracts.

If tenderers are unable to provide two (2) examples the tenderer may be required to explain why examples cannot be provided.

Tenderers may also be required to provide:

Technical skills

A statement of the relevant professional and technical skills available within your organisation; or where applicable, consortium members and/or named sub-contractors in relation to this procurement exercise.

Guidance

The buyer will use the information you provide to evaluate whether your organisation; consortium members and/or named sub-contractors have the relevant professional and technical skills required for this procurement exercise.

Technical resources

A statement of the relevant technical resources such as the tools, plant, facilities and technical equipment available to your organisation, or where applicable, consortium members and/or named sub-contractors in relation to this procurement exercise.

Guidance

The buyer will use the information you provide to evaluate whether your organisation; consortium members and/or named sub-contractors have the relevant technical resources for this procurement exercise.

Technical confirmation

If available, copies of completion certificates or customers' written declaration which validates the examples you have provided.

Guidance

If you cannot provide certificates or customer declarations the authority may choose to contact customers cited directly in order to validate the experience examples you have provided without any further reference to you.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

See PCS tender documents.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 31/07/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 17/08/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

See PCS tender documents

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 16460. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The contracting authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

No, the Council will not be using the Public Contracts Scotland, standard Sub-Contract Clause

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

This procurement will include a Community Benefit requirement.

It has become clear that there is scope within the EU legal framework which applies to public contracts, to use contracts to deliver wider social benefits such as:

— targeted recruitment and training (providing employment and training opportunities/Apprenticeships)

— SME and social enterprise development

— community engagement.

As part of your tender response, tenderers are requested to provide an outline of all community benefits they can offer for this contract.

(SC Ref:624269)

VI.4)Procedures for review
VI.4.1)Review body
Official name: Ayr Sheriff Court
Postal address: Sheriff Court House, Wellington Square
Town: Ayr
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
26/06/2020