Supplies - 305195-2020

30/06/2020    S124    Supplies - Contract notice - Open procedure 

United Kingdom-Ipswich: Street lamps

2020/S 124-305195

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Suffolk County Council
Postal address: Endeavour House, Russell Road
Town: Ipswich
Postal code: IP1 2BX
Country: United Kingdom
Contact person: Martin Jennings
Telephone: +44 1473260450

Internet address(es):

Main address:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Street Lighting LED Upgrade

Reference number: CD1310
II.1.2)Main CPV code
34928530 Street lamps
II.1.3)Type of contract
II.1.4)Short description:

Contract to upgrade existing street lighting of approximately 42 541 existing lanterns to new LED Lamps. The contract will comprise of the following work:

• survey,

• design

• supply

• removal/installation

• updating inventory

• verification.

II.1.5)Estimated total value
Value excluding VAT: 9 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
34928530 Street lamps
45316110 Installation of road lighting equipment
34928500 Street-lighting equipment
45316100 Installation of outdoor illumination equipment
II.2.3)Place of performance
Main site or place of performance:

Suffolk and neighbouring authorities in the East of England.

II.2.4)Description of the procurement:

The procurement is to appoint a single contractor to undertake the upgrade to LED street lighting by replacing 42 541 existing lanterns with LED lanterns.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 9 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/11/2020
End: 31/10/2022
This contract is subject to renewal: yes
Description of renewals:

Subject to performance we may extend the contract until no later than 31 March 2023 for additional conversion work for third parties e.g. parish, district and borough councils and other County Councils.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

Each tenderer must submit a tender for the mandatory bid as set out below. This must contain all pricing information and quality statements. Any reference to any documents from recognised formal bodies such as the British Standards Institution, International Organisation for Standardisation, Illuminating Engineering Society standard, Institution of Lighting Professionals are considered as correct at the date of issue of this invitation to tender. If any referenced documents are superseded during the tender period, adherence to the revised documents is expected, in order for any submission to be regarded as a compliant mandatory bid, rather than solely taken into account in any variant bids. In addition to this, tenderers may also submit variant bids for one or all of the options set out below. Variant bids must contain all the same information in the same order and in the same numbered format as the mandatory bid. For each bid submitted, clarification on how the tenderer would deliver the potential additional scope of similar equipment replacement work for the third parties prior to the 31 March 2023 is required. Please note: a variant bid will only be considered once the Council has determined that the tenderer has submitted a compliant mandatory bid. Mandatory bid equipment replacement works to be carried out over a maximum period of 2 years.

Optional: variant bid 1 equipment replacement to be carried out over a period less than that of the Mandatory Bid. Programme to be proposed by the tenderer.

Optional: variant bid 2 alternative capital cost of lanterns but offering reduced energy consumption.

Any variant bids which are received will be evaluated against the same award criteria as set for standard compliant bids.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As stated in the procurement documentation.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As stated in the procurement documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2020/S 074-177454
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 17/08/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31/10/2020
IV.2.7)Conditions for opening of tenders
Date: 17/08/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Suffolk County Council reserves the right to procure repeat requirements of a similar nature without a further call for competition pursuant to Regulation 32 of the public contracts Regulations 2015.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Suffolk County Council
Town: Ipswich
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for review procedures: Suffolk County Council incorporates a minimum 10 calendar day standstill period from the point at which information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved: the Public Contracts Regulations 2015 as amended provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland) Any such action must be brought promptly.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: