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Services - 305438-2016

03/09/2016    S170    Publications office of the European Union - Services - Contract notice - Open procedure 

Luxembourg-Luxembourg: AO 10656 ‘Provision of interactive visualisation services’

2016/S 170-305438

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Publications Office of the European Union
Postal address: 2, rue Mercier
Town: Luxembourg
NUTS code: LU000
Postal code: 2985
Country: Luxembourg
Telephone: +352 292944331
Fax: +352 292942672

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

AO 10656 ‘Provision of interactive visualisation services’

Reference number: AO 10656.
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The purpose of the call for tenders is the selection of up to 2 economic operators for the provision of services related to the visual representation of information and data with dynamic and/or interactive features.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: 00
Main site or place of performance:

Contractor's premises or any other place indicated in the tender. Meetings between the Publications Office of the European Union and the contractor may be held on the Publications Office of the European Union or the author service's premises.

II.2.4)Description of the procurement:

The object of this project is the provision of services concerning the visual representation of information and data with dynamic and/or interactive features.

In the specifications, we use ‘information’ as the broadest term (including, for instance, texts or illustrations). Hence, we consider data visualisations a subset of information visualisations.

The aim of this project is to cover all types of information, including complex types like, for instance, spatial components.

Interactivity is understood as the capacity of the visualisation to react to certain input from the user. Interactivity can apply to information (which information is displayed) and to the presentation (how that information is displayed).

Dynamism of the visualisation is understood as its capacity to change over time. We could make a distinction between dynamic and interactive visualisations (e.g. an animated visualisation that auto-runs is dynamic but not interactive) but for simplicity we consider dynamic visualisations as a subset of interactive visualisations.

The information to be represented can itself be static or dynamic. To avoid terminological confusions we will call the latter ‘flowing’ information, and restrain ‘dynamic’ to qualify the visualisations.

Static information is a specific and closed set of information given as an input to a development project. Flowing information is information that evolves with time. Flowing information can be contained in databases or other data sources.

For visualisations with flowing information, the required connection or integration with the data sources can be part of the scope of this service.

Static visualisations or infographics (i.e. unanimated images) are outside of the scope of this project.

The requested service might cover (list not exhaustive):

— setting the purpose of the visualisation,

— collecting information,

— validating information,

— transforming information,

— analysing information,

— setting the editorial line of the visualisation,

— designing the visualisation solution,

— implementing the visualisation,

— implementing additional features,

— translating,

— integrating the visualisation,

— managing the project,

— assuring the quality of the product,

— documenting the product,

— maintaining the product.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

See the tender specifications on the e-tendering page:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 26/10/2016
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 09/11/2016
Local time: 10:00

Premises of the Publications Office of the European Union in Luxembourg.

Information about authorised persons and opening procedure:

See the tender specifications (specifications, point 1.9) on the e-tendering page:

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Requests for additional information shall be submitted exclusively via e-tendering:

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: