Services - 305790-2015

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01/09/2015    S168    Agencies - Services - Contract notice - Restricted procedure 

Estonia-Tallinn: LISA/2015/RP/02 Framework contract for the maintenance in working order of the visa information system (VIS) and biometrics matching system (BMS)

2015/S 168-305790

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Agency for the Οperational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice (eu-LISA)
EU House, Rävala pst 4
For the attention of: eu-LISA Procurement
10143 Tallinn
Estonia
E-mail: eulisa-procurement@eulisa.europa.eu

Internet address(es):

General address of the contracting authority: http://www.eulisa.europa.eu/Pages/default.aspx

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
LISA/2015/RP/02 Framework contract for the maintenance in working order of the visa information system (VIS) and biometrics matching system (BMS).
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Strasbourg, France and Sankt Johann im Pongau, Austria and the premises of the future contractor.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 194 450 000 EUR
II.1.5)Short description of the contract or purchase(s)
The purpose of the present procedure is to establish a framework contract for the maintenance in working order of the visa information system (VIS) and biometrics matching system (BMS).
II.1.6)Common procurement vocabulary (CPV)

72000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 194 450 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
See invitation to submit candidature and annexes.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See invitation to submit candidature and annexes.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
See invitation to submit candidature and annexes.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See invitation to submit candidature and annexes.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See invitation to submit candidature and annexes.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See invitation to submit candidature and annexes.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See invitation to submit candidature and annexes.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 60

2. Price. Weighting 40

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
LISA/2015/RP/02.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 30.9.2015
IV.3.4)Time limit for receipt of tenders or requests to participate
30.9.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The invitation to submit candidatures and its annexes can be downloaded from the eu-LISA website at the following address: http://www.eulisa.europa.eu/Procurement/Pages/OpenTenders.aspx

Please be informed that ‘Question & answers’ will be published at the same website during the procedure. It is the responsibility of the candidates to regularly check for updates and modifications during the tendering period. The contract duration is 4 years with a possibility of renewal up to 24 months. This duration is necessary to provide sufficient time for the set-up, takeover, implementation and handover of the complex project. The total estimated amount covers the maximum duration of 6 years.
On the basis of Article 134(1)(f) of the rules of application of the Financial Regulation of the EU, the contracting authority reserves the right to launch a negotiated procedure without prior publication of a contract notice with the contractor at the end of the contract period, in view of concluding a contract for the delivery of new services consisting in the repetition of similar services.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

General Court of the European Union
rue du Fort Niedergrünewald
2925 Luxembourg
Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://www.curia.europa.eu
Fax: +352 4303-2100

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: You may submit any observations concerning the award procedure to the contracting authority indicated under heading I.1.

If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal.

Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained

European Agency for the Οperational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice
EU House, Rävala pst 4
10143 Tallinn
Estonia
E-mail: eulisa-procurement@eulisa.europa.eu
Telephone: +372 6042021
Internet address: http://www.eulisa.europa.eu/Pages/default.aspx

VI.5)Date of dispatch of this notice:
20.8.2015