Services - 306005-2019

02/07/2019    S125    Services - Contract notice - Open procedure 

Denmark-Aarhus: Computer support and consultancy services

2019/S 125-306005

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Aarhus Universitet
National registration number: 41826614
Postal address: Nordre Ringgade 1
Town: Aarhus C
NUTS code: DK042
Postal code: 8000
Country: Denmark
Contact person: Martin Bolet

Internet address(es):

Main address:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Typo 3 Development

Reference number: 2019-152-000249
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The content of this Call for tenders is concerning finding a TYPO 3 supplier to maintain and develop AU’s CMS.

II.1.5)Estimated total value
Value excluding VAT: 400 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: DK042
Main site or place of performance:


II.2.4)Description of the procurement:

The content of this call for tenders is concerning finding a TYPO 3 supplier to maintain and develop AU’s CMS.

It is important that the supplier is able to both maintain and further develop our website in TYPO3 CMS. Quick and thorough support and initiatives for further development of TYPO3 is important to us.

We wish for the supplier to handle:

— upgrades,

— development and maintenance of existing plugins,

— technical second level support and debugging,

— counselling regarding security issues,

— counselling regarding overall technical architecture,

— documentation.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Staffing / Weighting: 30
Quality criterion - Name: Organisation and processes / Weighting: 20
Quality criterion - Name: Contribution to typo 3 environment / Weighting: 10
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 400 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 x 12 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

No requirements for economic and financial standing.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Organizations that are to be considered in the tender call must meet the following demands:

1) Have a minimum of 4 permanently employed TYPO3 backend developers:

(i) permanently employed means employees employed within the same company,

(ii) Typo 3 backend developers; developers with a minimum of 4 years full-time experience with Typo 3 backend.

2) Are able to communicate in English, both orally and written.

Ad 1 i.) Within the same company means company with the same VAT-number. If the tenderer is a consortium, the minimum of 4 developers must be in the same company. To the extent that the Tenderer relies on other undertakings’ technical capacity, this undertaking must provide the minimum of 4 developers.

Minimum level(s) of standards possibly required:

The tenderer must have a minimum of four (4) permanently employed TYPO3 backend developers.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

CSR conditions in paragraph 10 of the framework contract.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 16/08/2019
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 16/08/2019
Local time: 10:01


Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

In 4 years.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Klagenævnet for Udbud
Postal address: Nævnenes Hus, Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
Telephone: +45 72405600

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Appeals regarding the award of the contract must be received by the Complaints Board for Public Procurement 45 days from the day following date of the publication of the Contracting Authority's notice in the Official Journal of the European Union that the Contracting Authority has entered into a contract.

The Contracting Authority must hold a mandatory standstill period of 10 or 15 calendar days from the day following the day on which the Contracting Authority forwarded a notice to the tenderers regarding the contract award.

If the notification has been made by electronic means (email), the Contracting Authority shall at the earliest enter into a contract after the expiry of a standstill period of 10 calendar days.

If the notification has been sent by email, the Contracting Authority shall at the earliest enter into the contract after 15 calendar days.

If the appeal is received by the Complaints Board for Public Procurement before the expiry of the standstill period, the appeal will automatically have temporary suspensive effect until the Complaints Board for Public Procurement has taken a decision on whether the appeal should have suspensive effect or not.

At the latest concurrently with submission of an appeal to the Complaints Board for Public Procurement, the complainant must inform the Contracting Authority of the alleged infringement, and whether the appeal is to be referred to the board.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Konkurrence- og Forbrugerstyrelsen
Postal address: Carl Jacobsens Vej 35
Town: Valby
Postal code: 2500
Country: Denmark
Telephone: +45 41715000

Internet address:

VI.5)Date of dispatch of this notice: