Supplies - 310316-2014

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13/09/2014    S176

United Kingdom-London: Clinical information system

2014/S 176-310316

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Royal National Orthopaedic Hospital NHS Trust
Postal address: Brockley Hill, Stanmore
Town: London
Postal code: HA7 4LP
Country: United Kingdom
For the attention of: Paul Walsh
Telephone: +44 7814613666

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Procurement of a Clinical Portal Solution.
II.1.2)Type of contract and location of works, place of delivery or of performance

NUTS code UKI23 Outer London - West and North West

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Clinical information system. Medical information systems. Medical software package. The Royal National Orthopaedic Hospital NHS Trust (‘the Trust') is seeking to procure a Clinical Portal to provide a single clinical view of all information held electronically by existing Trust systems. The clinical portal will also provide external access to information for patients, GPs and referring secondary care clinicians to enable effective and interactive sharing of information.
II.1.6)Common procurement vocabulary (CPV)

48814400 Clinical information system, 48814000 Medical information systems, 48180000 Medical software package

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Clinical Portal will be utilised by the following: — The Trust in support of its local Electronic Patient Record Best of Breed Connect All strategy. The Clinical Portal should allow staff to see all electronic information about patients within a single system that would aggregate the data from all other systems; — External health and social care providers across the whole of England who refer to the Trust's tertiary services; — Patients/carers who access the Trust's tertiary services. This would allow patients to view their own records and interact in their care in an intelligent and proactive manner. The Trust will require a range of solution implementation services including, but not limited to, project management; technical services; training; integration and interfacing; continuous improvement; innovation and maintenance and support. The Trust requires a highly flexible, user-friendly solution which incorporates eForms and integrated work-flow management tools. The solution must allow the Trust to leverage standard ‘out of the box' content whilst retaining the flexibility to configure the solution to meet local requirements and clinical processes. Should it prove to be necessary, the Trust reserves the right to amend the size and scope of the contract to reflect any future organisational changes that might be made to the Trust (or to successor organisations) which might mean that the contract should ‘follow' the Trust to an evolved, or to a different, organisational entity. It is envisaged that the contract will be awarded in February 2015. The duration of the core contract will be 7 years, with the option for the Trust to extend the contract for a further 3 years in yearly periods and, potentially, for longer. An indicative 7 year supplier budget of 1 350 000 GBP (excluding irreclaimable VAT) has been set for core requirements. See the Potential Provider Briefing Paper (PPBP) for further details. This notice is supported by full pre-qualification questionnaire documentation, and an associated PPBP, which sets out in more detail the requirements of the Trust and the procurement approach. The PQQ can be accessed, from the date of this Contract Notice.
Estimated value excluding VAT: 1 350 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The duration of the core contract will be 7 years, with the option for the Trust to extend the contract for a further 3 years in yearly periods and, potentially, for longer.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The contracting authority reserves the right to require deposits and/or guarantees and/or bonds and/or any other form of security. Details will be provided in the contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Further details will be provided in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A consortium bid is acceptable but the contracting authority reserves the right to require any contract(s) to be entered into with a single legal entity (whether a lead contractor or a special purpose vehicle).
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
As set out in the PQQ documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: See the PQQ documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
13.10.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. All PQQ's must be submitted via Delta eSourcing. PQQ's will not be accepted by any other means. The PQQ and associated documentation is only available via Delta eSourcing.
For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

GO Reference: GO-201499-PRO-5989633
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the decision to award the contract is communicated to tenderers in accordance with Regulation 32A of the Public Contracts Regulations 2006. Any tenderer wishing to appeal the decision to award the contract, or after the award of the contract appeal the award of the contract, shall have the rights set out in Part 9 of the Public Contracts Regulations 2006.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: