Services - 314145-2018

20/07/2018    S138

Belgium-Brussels: Structured dialogue in the field of culture

2018/S 138-314145

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission, Directorate General for Education, Youth, Sport and Culture
Postal address: Directorate D — Culture and Creativity — Rue Joseph II 70
Town: Brussels
Postal code: 1049
Country: Belgium
Contact person:
Internet address(es):
Main address:
Address of the buyer profile:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Expertise on Culture and Audiovisual

Section II: Object

II.1)Scope of the procurement

Structured dialogue in the field of culture

Reference number: EAC/26/2018
II.1.2)Main CPV code
79952100 Cultural event organisation services
II.1.3)Type of contract
II.1.4)Short description:

The New European Agenda for Culture, COM(2018)287, adopted by the Commission on 22.5.2018, proposes a new overarching framework for EU policy collaboration on culture, building on the 2007 European Agenda. Under the New Agenda, the Commission “proposes to broaden the current structured dialogue, going beyond topics examined under the Open Method of Coordination, making more of online collaboration opportunities, and opening up to relevant organisations outside cultural and creative sectors on a case-by-case basis. It will also propose a more active role for civil society in preparing the biennial European Culture Forums”. The objectives are to strengthen the advocacy capacity of the cultural sector in policy debate at European level; allow a regular exchange of views and a structured dialogue between the Commission and Civil Society stakeholders in the field of culture; contribute to and inform about policy developments in the field of culture at European level.

II.1.5)Estimated total value
Value excluding VAT: 400 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
Main site or place of performance:

Some brainstorming meetings could take place in other member states

II.2.4)Description of the procurement:

The EC has identified the following themes that may be subject to Structured Dialogue: Cultural heritage — Governance, quality, skills (building on EYCH 2018 and the work of the Stakeholders Committee); Culture for social inclusion; Cultural diversity; Culture and the arts — Education and training; Cultural and creative industries — Skills, finance, innovation capacity; Cultural professionals — Mobility, working and employment conditions; Circulation of works of art; International cultural relations; Measuring the value of culture. The main tasks to be undertaken by the tenderer are to consult on the themes, identify experts, organise Brainstorming and Dialogue meetings, produce minutes of all the meetings, produce and disseminate Policy Papers, Manage an online forum of stakeholders.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 400 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 26
This contract is subject to renewal: yes
Description of renewals:

Maximum renewal: 1

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Amendment of the 2018 annual work programme of the Creative Europe programme - Index 3.04

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Selection criteria as stated in the procurement documents

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 19/09/2018
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 20/09/2018
Local time: 11:00

Directorate-General for Education, Youth, Sport and Culture, Rue Joseph II 70, 1049 Brussels, Belgium

Information about authorised persons and opening procedure:

A maximum of 2 representatives per tender can atend the opening of tenders. For organisational and security reasons, the tenderer must provide the full name and ID or passport number of the representatives at least 3 working days before the opening date by email to: with the call reference number in the subject field of the e-mail.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxemburg
Postal code: L-2925
Country: Luxembourg
Telephone: +352 43031
Fax: +352 43032100
Internet address:
VI.5)Date of dispatch of this notice: