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United Kingdom-Portsmouth: Landscape architectural services
Section I: Contracting authority
Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx
Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx
Section II: Object
Design Team Services — Victoria Park Redevelopment, Portsmouth
Portsmouth City Council (the ‘Council’) is inviting tenders for the delivery of design team services required to progress the redevelopment of Victoria Park, Portsmouth. The redevelopment project will be funded via grant from the National Heritage Lottery Fund (NHLF).
The Council is targeting contract award by 1 September 2020 and will require immediate commencement in order to ensure that the submission date of Summer 2021 for submission of the round 2 application to NHLF which will require progression of the scheme to RIBA stage 3 and submission of planning application. The Council anticipates delivery of RIBA stages 4-6 over 2021-2023.
The Council has a budget of GBP 175 000 in place for the design team commission with GBP 75 000 allocated for RIBA stages 1-3 and GBP 100 000 for subsequent RIBA stages 4-6, subject to approval by NHLF of the round 2 application.
Application is via submission of complete tender bid by 3 August 2020 14.00 via the Council's InTend eSourcing system.
Victoria Park is 3.5 ha in size and located on Anglesea Road, Portsmouth, PO1 3HJ.
Portsmouth City Council (the ‘Council’) is inviting tenders for the delivery of design team services required to progress the redevelopment of Victoria Park, Portsmouth. The redevelopment project will be funded via grant from the National Heritage Lottery Fund (NHLF). Following a successful first round application to NHLF in 2019 the Council is now developing its second round application.
The Council is targeting contract award by 1 September 2020 and will require immediate commencement in order to ensure that the submission date of Summer 2021 for submission of the round 2 application to NHLF which will require progression of the scheme to RIBA stage 3 and submission of planning application.
The Council is working to a tight programme and the successful consultant will be expected to commit sufficient resources and skills to the project to ensure that the second-round application is submitted in summer 2021. The outline programme is:
Stages 1-2: Autumn-Winter 2020;
Stage 2 review with Heritage Fund: January 2021;
Stage 3: Winter-Spring 2021;
Planning application: Spring 2021;
Submit round 2 application: Summer 2021;
Heritage Fund decision: Autumn 2021;
Stages 4-6: 2021-2023.
Victoria Park was Portsmouth’s first public park, designed by the renowned landscape designer Alexander McKenzie. It is a fine example of a Victorian public park and contains grand monuments to international naval events, a central tree-lined avenue, monumental fountain and lodge. The project will restore McKenzie’s original design by repairing historic features, removing insensitive modern additions and restoring the performance space. New public toilets and space to support our education and volunteering programmes will be provided.
As a parks project, the Council expects the lead consultant to be a landscape architect and have provisionally allocated the following construction budgets (excluding fees but including contingency):
Landscape: GBP 350 000
Including, but not limited to: demolition of old buildings, making good of site, vehicle-grade routes, tree works, infrastructure repairs, paths, planting, drainage, entrances and play areas.
Architecture including structural and M&E: GBP 600 000
Including, but not limited to: creation of hub, repairs to existing building, repairs and new utilities, restoration work to monuments and memorials.
Total: GBP 950 000.
The design team will be expected to provide the services associated with RIBA work stages 1 to 6 across the following disciplines:
— landscape architecture,
— structural engineering,
— mechanical and electrical engineering,
— principal designer,
— quantity surveying,
— any other specialist services the design team expect to need to deliver the objectives.
The Council is running the procurement process in accordance with the open procedure as defined within the Public Contracts Regulations (2015). Application is via submission of complete tender bid by 31 July 2020 14.00 via the Council's InTend eSourcing system.
The procurement programme is as follows:
• issue tender pack: 2 July 2020,
• deadline for requests for clarification: 22 July 2020 23.59,
• tender return deadline: 3 August 2020 14.00,
• (*) interviews: 10-14 August 2020,
• notification of preferred bidder: 19 August 2020,
• contract award: 1 September 2020.
(*) Interviews will be conducted via video conference. Exact dates and times will be issued via clarification in due course. Only the highest scoring tenderers will be invited to interview.
The exact term of the contract cannot be defined as it will be linked to the delivery of the project, the programme for which is under continual development. As such the dates above should only be viewed as indicative and subject to change.
Whilst a set budget of GBP 175 000 has been allocated for delivery of the required services the contract will allow for variation both above and below this figure to cover future scenarios of either scope increase or scope reduction in line with project development. The Council reserves the right to increase the scope of the contract irrespective of value in accordance with Regulation 72. (1) (e) of the Public Contracts Regulations (2015).
Section III: Legal, economic, financial and technical information
Section IV: Procedure
Section VI: Complementary information
The successful consultant design team will be required develop proposals for capital works including:
— restoring McKenzie’s design for Victoria Park by:
• recreating the open area in the centre of the park by removing redundant and inappropriate buildings,
• restoring the grade II listed Centenary Fountain, monuments and flag pole,
• planting new trees to reinstate and formalise the central, tree-lined avenue and to provide a buffer along the southern boundary,
• recreating a performance space where the bandstand once stood;
— improving facilities so that they meet the needs of today's users, attract more diverse audiences and cope with increased use by:
• creating a hub that includes new public toilets, an educational space focused on growing, ecology and wildlife and volunteer office and tool store,
• improving access around the park and introducing measures to reduce likelihood of flooding along southern route,
• developing a young children's play that is sensitive to the historic character of the park,
• creating more obvious and inviting entrances,
• improving habitats, creating wildflower areas and transforming the existing aviary into a ‘wild zone’ focused on education,
• introducing recycling bins, onsite composting, water butts and other measures to improve long term environmental sustainability,
• improving park infrastructure, including fencing, paths, benches, play spaces, planting, interpretation and landscaping.
— any other specialist services the design team expect to need to deliver the objectives outlined in section 3.
In addition to standard Landscape Institute, RIBA, RICS and ACE services the design team will be expected to:
— produce and maintain a detailed programme;
— produce and maintain a detailed cost plan and cash flow forecast using Heritage Fund cost categories;
— coordinate additional survey work (e.g. geotechnical testing) that will be paid for by the client;
— attend monthly team meetings in Portsmouth, along with a stage 2 review meeting with Heritage Fund;
— prepare appropriate material for internal, stakeholder and public consultation;
— liaise closely with other members of the project team and in particular use information provided by the conservation plan, activity plan and interpretation plan to inform landscape and building design work;
— lead on the preparation and submission of applications for planning and listed building consent for the landscape and architectural proposals, with input from other members of the project team;
— prepare a draft Construction Site Waste Management Plan with a focus on reuse and recycling.
In addition to standard services, key points to note for stages 4-6 include:
— the Council will organise, advertise and manage the procurement of contractors, although the team will need to provide the tender pack, pricing documents, prelims, advise on appropriate contracts and assist with evaluating tender returns;
— the Council's legal team will prepare the contract documents for appointing contractors;
— it is particularly important to manage the contract value and programme during construction to ensure the work is delivered on time and to budget;
— project masterplan and programme;
— cost plan and cash flow;
— design work across RIBA work stages 1-6 (or equivalent) for all aspects of the project including landscape, buildings, memorials, and interpretation;
— planning and listed building applications and all supporting documents for both landscape and built proposals;
— advice to ensure compliance with CDM regulations.
Internet address: https://www.justice.gov.uk/