Services - 315835-2015

Display compact view

09/09/2015    S174

Luxembourg-Luxembourg: Assistance for the drawing office of the European Parliament in Luxembourg

2015/S 174-315835

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Parliament
Postal address: plateau de Kirchberg
Town: Luxembourg
Postal code: 2929
Country: Luxembourg
For the attention of: Contracts and Procurement Unit

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Assistance for the drawing office of the European Parliament in Luxembourg.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 15: Publishing and printing services on a fee or contract basis

NUTS code LU000 Luxembourg (Grand-Duché)

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Provision of technical and architectural drawing services to support the drawing office of the European Parliament in Luxembourg.
II.1.6)Common procurement vocabulary (CPV)

79933000 Design support services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
30 hours/working day and associated services (team of 4–5 people).
5-year contract duration (annual contract renewable by tacit agreement) + possible extension of 1 year.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Starting 1.1.2016. Completion 31.12.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
No financial guarantee is required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Invoices payable within 30 days (the payment request must be accompanied by all documentary evidence required under the contract).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The grouping must ensure that its members are jointly and severally liable. Prior to contract signature, the European Parliament reserves the right to request that the grouping awarded the contract assume a specific legal form if this is necessary for satisfactory performance of the contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: the European Parliament requires tenderers to have the administrative authorisations necessary to perform the activity involved in the contract in accordance with national law.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: see specifications.
Minimum level(s) of standards possibly required: — minimum annual turnover of 450 000 EUR in the field covered by the contract to be awarded, during the past 2 financial years for which accounts have been closed,
— professional risk insurance cover.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
see specifications.
Minimum level(s) of standards possibly required:
— at least 3 years' experience of services similar to those in the contract in question,
— team in the field concerned, comprising at least 10 people who must also be involved in an ongoing training programme.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 75

2. Team performance during the interview. Weighting 15

3. Team qualifications. Weighting 6

4. Proposed organisation. Weighting 4

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
Other: the working language and language for contract performance will be French.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 22.10.2015


Luxembourg (more details will be given in accordance with the conditions of the invitation to tender).

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2020/2021.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The time limit given in point IV.3.4 is the date by which tenders must be physically delivered or sent to the European Parliament; otherwise, tenders will be rendered inadmissible.
The European Parliament reserves the right to take up the option to use a negotiated procedure under Article 134(1)(f) of the rules of application of the Financial Regulation, to entrust the successful tenderer with new works consisting in the repetition of similar services or works, provided that these works conform to the basic project of this invitation to tender.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court, body of the Court of Justice of the European Union
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Internet address:

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: 2 months — increased on account of distance, where appropriate.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: