Services - 316030-2016

13/09/2016    S176    Services - Contract notice - Restricted procedure 

United Kingdom-Lochgilphead: Architectural design services

2016/S 176-316030

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Argyll and Bute Council
Postal address: Kilmory
Town: Lochgilphead
NUTS code: UKM63
Postal code: PA31 8RT
Country: United Kingdom
Telephone: +44 1546604187

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Helensburgh Waterfront Development Design Team.

II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Argyll and Bute Council is seeking to progress with a procurement exercise to engage professional services to support completion of RIBA stages 3 to 7 in regards to the Helensburgh Waterfront Development Contract. The Helensburgh Waterfront Development Contract will deliver a new-build 25m, 6 lane swimming pool and leisure facility, with associated car park/ public realm and flood defences. The aim of this procurement exercise is to award a Contract in Autumn/Winter 2016 for the engagement of a design team in compliance with relevant legislation, standards and other requirements (including technical and environmental) of Argyll and Bute Council and the key stakeholders.

II.1.5)Estimated total value
Value excluding VAT: 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM63
Main site or place of performance:


II.2.4)Description of the procurement:

The Helensburgh Waterfront Development Project will deliver a new-build 25m, 6 lane swimming pool and leisure facility; Flood protection works to the site perimeter; 250 space car park; Public realm comprising perimeter walkway and flexible open space; development of 28 000ft retail opportunity; skate and cycle facilities; consideration of location of existing fairground business; demolition of existing swimming pool on completion of new build. The awarded Consultant will support completion of RIBA stages 3 to 7 with appropriate contract breaks for design services related to the Helensburgh Waterfront Development Project.

The scope of the Contract may include the following (the final scope of the Contract will be identified in the ITT documents):

Design Team,


Structural Engineers,

Marine/Flood Defence Engineers,

Specialist Pool Designers,

Interior Designers,

Landscape Architects,

Land Surveys,

BIM Mangers,

CADD Technicians,

Electrical Engineers,

Mechanical Engineers,

Civil Engineers,


Risk Assessor,


Transportation Engineer,

Foundation/Geotechnical Engineer,

Fire Protection Engineer,

Noise Engineers.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 60 to 70
Price - Weighting: 40 to 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Extensions of contract may be necessary to delivery the services.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

This Procurement will be conducted through the use of the Restricted Procedure. All queries about this procurement must be made via the PCS- Tender messaging system.

Bidders will be assessed against their responses to Part III (Exclusion Grounds) and Part IV (Selection Criteria) of the ESPD (Scotland). For Part IV (Selection Criteria) the following questions will be used to limit candidates not otherwise excluded by the Exclusion Criteria.

4A.1,4B.1,4B.3, 4B5.1, 4B5.2, 4B5.3, 4B.6 all pass/fail. 4C.1.2 Scored and weighted. Weighting 100 %.

Section C of Part IV of the ESPD (Scotland) will be scored in the following way:

0 — Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion;

1 — Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability;

2 — Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature;

3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients;

4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Additional professional services related to the subject matter of the contract may be required and a fee structure for additional services will be included within the contract.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

4A.1 Where it is required within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships these being membership of RIAS, RIBA or equivalent.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

This section refers to Section B of Part IV of the ESPD (Scotland) and covers questions 4B.1-6 of the ESPD (Scotland):

4B.1: Bidders will be required to have an average ‘general’ yearly turnover of 1 000 000 GBP for the last 2 years. As evidence for the ESPD (Scotland) question 4B.1, the Procurement Officer may ask for annual accounts from the bidder.

4B.3: Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

4B.5: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer's (Compulsory) Liability Insurance = 5 000 000 GBP;

Public Liability Insurance = 5 000 000 GBP;

Professional Indemnity Insurance = 2 000 000 GBP.

4B.6 Concerning any other economic or financial requirements, that may have been specified in the relevant Contract Notice, the bidder declares that: The Bidder acknowledges that the Council will conduct a credit rating check on the Bidder using Creditsafe. The Bidder further acknowledges that should the Bidder's Creditsafe rating be rated lower than 30 on Credit Rating or rate D or E for International Score, then the Council reserves the right to eliminate the Bidder from further consideration or participation in the tender process.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

4C1.2 For public supply and public service contracts only, please provide relevant examples of supplies and/or services carried out during the last 3 years as specified in the Contract Notice.

(Examples from both public and/or private sector customers and clients may be provided).

Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4) of the OJEU Contract Notice.

Minimum level(s) of standards possibly required:

Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4) of the OJEU Contract Notice. Specifically, the Design team should as a minimum be able to demonstrate experience of designing complex multi-disciplinary multi-use buildings of similar scale, in particular leisure facilities including swimming pools of not less than 25m and 6 lanes, public realm and flood defences and contract procurement experience that includes traditional and design and build contract procurement approaches.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Contract shall be formed on NEC 3 terms. All contract information including but not limited to contract option, contract data, contract z clauses and associated contract documents shall be provided with the tender documents.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/10/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 07/11/2016
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
VI.3)Additional information:

The award criteria questions and weightings will be published in the ITT.

Prior to the commencement of this process the following economic operators have provided services related to the early stages of the development of this project:

Gareth Hoskins Associates;

Gardiner & Theobald;

Buro Happold;

Turley Associates;

Robinson Low Frances;


Health and Safety. In respect of health and safety, the Consultant shall be required in the Contract to comply with all relevant legislation and industry best practice standards as apply to the subject matter of the contract.

Construction (Design and Management) Regulations 2015 (CDM Regulations). The Consultant shall undertake the role of Principal Designer and shall fulfil all required responsibilities in accordance with the CDM Regulations. Argyll and Bute Council will fulfil the duties and responsibilities of Client under the CDM Regulations for the Contract.

Contractual Securities. Contractual Securities including but not limited to 1 or more of: a) Parent Company Guarantee may be required; b) Collateral Warranty; c) Or other such Contractual Securities may be required from the parent company (or companies) of Single Tenderer, or from the parent company of each member of a Group of Tenderer and such requirements will be identified in the ITT documents.

A summary briefing document is attached to the project on PCS-Tender.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is project_5954. For more information see:

The Contracting Authority does not intend to include a sub-contract clause in this contract.

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Argyll and Bute Council is committed to maximising Community Benefits from its procurement activities in order to build economic, social or environmental conditions into the delivery of Council contracts. Social Benefits e.g. jobs, work experience, training, apprenticeships and mentoring. Economic Benefits e.g. use of Small, Medium Enterprises, promotion of opportunities to Social Enterprises and the Voluntary Sector, community consultation, young person engagement and community sponsorship. Environmental Benefits e.g. public art projects, community improvement projects, resources for community environmental initiatives and physical infrastructure.

Under this contract the Successful Tenderer will be expected to support Argyll and Bute Council's requirements for delivering a range of community benefits including:

Targeted recruitment and training for priority employability groups;

Work experience placements for the same target groups;

Curriculum support for schools and those on employability pathways;

Community Enhancement for community groups and projects;

Small and Medium Enterprises and Social Enterprise Organisations supply chain support.

Based on the value and term of contract being offered the Council will expect Tenderers to meet a minimum of 50 Community Benefits points (please see attached ‘Community Benefits — Guidance for Tenderers’ document for further information on this).

Bidders who are invited to tender shall be required to complete the Community Benefits question within the Invitation to Tender, providing a breakdown of the Community Benefits Points to be provided, a Community Benefits Method Statement, and a timetable for the delivery of these Community Benefits.

(SC Ref:452850).

VI.4)Procedures for review
VI.4.1)Review body
Official name: Argyll and Bute Council
Postal address: Kilmory
Town: Lochgilphead
Postal code: PA31 8RT
Country: United Kingdom
Telephone: +44 1546604413

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: