Legal Basis:
Directive 2014/24/EU
Section I: Contracting authority
I.2)Information about joint procurementThe contract is awarded by a central purchasing body
I.3)CommunicationAdditional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authorityEuropean institution/agency or international organisation
I.5)Main activityGeneral public services
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Provision of services in the field of organisation of communication activities — PR/2018-16/ATH
Reference number: PR/2018-16/ATH
II.1.2)Main CPV code79952000 Event services
II.1.3)Type of contractServices
II.1.4)Short description:
The contractor will be in charge of providing a whole range of services and associated products related to the organisation of events on behalf of the European Commission Representation in Greece.
II.1.5)Estimated total valueValue excluding VAT: 1 000 000.00 EUR
II.1.6)Information about lotsThis contract is divided into lots: no
II.2)Description
II.2.3)Place of performanceNUTS code: EL ΕΛΛΑΔΑ
II.2.4)Description of the procurement:
The contractor will be in charge of providing a whole range of services and associated products related to the organisation of events on behalf of the contracting authority (EC REP Greece). The events will be held all over Greece. For the purposes of this contract, an event is an occasion attended by several participants, within a venue (or relying on a digital platform, for virtual events), with a set programme. Other services can be associated, such as promotion of event, hosting, web-streaming, etc. The tenderer is expected to propose the latest modern means for organising the events showing both creativity and innovation (e.g. social media, other events promotion means etc.) A virtual event involves interacting people sharing a common virtual environment on the web, rather than meeting in a physical location and can be based on social media or on a media platform. It can also refer to aspects of an event that are brought to users through an online experience, such as live-streaming the event or creating on-demand video content to be viewed afterwards.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 1 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.2)Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3)Technical and professional abilitySelection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contractObligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureRestricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participateDate: 29/08/2018
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidatesDate: 06/09/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.3)Additional information:
All documentation of this call for tenders, including any additional information during the procedure is published at the following internet address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3874.
Tenderers should consult this site regularly, as additional information may be published at any time during the procedure.
VI.4)Procedures for review
VI.4.2)Body responsible for mediation proceduresOfficial name: None
Town: None
Country: Belgium
VI.5)Date of dispatch of this notice:16/07/2018
