Services - 316726-2018

21/07/2018    S139

Greece-Athens: Provision of services in the field of organisation of communication activities — PR/2018-16/ATH

2018/S 139-316726

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission, Directorate-General Communication, Representation in Greece
Postal address: 2, Vas. Sofias
Town: Athens
Postal code: GR-10674
Country: Greece
Contact person: Georgios Moschovis
Internet address(es):
Main address:
Address of the buyer profile:
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Provision of services in the field of organisation of communication activities — PR/2018-16/ATH

Reference number: PR/2018-16/ATH
II.1.2)Main CPV code
79952000 Event services
II.1.3)Type of contract
II.1.4)Short description:

The contractor will be in charge of providing a whole range of services and associated products related to the organisation of events on behalf of the European Commission Representation in Greece.

II.1.5)Estimated total value
Value excluding VAT: 1 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
II.2.4)Description of the procurement:

The contractor will be in charge of providing a whole range of services and associated products related to the organisation of events on behalf of the contracting authority (EC REP Greece). The events will be held all over Greece. For the purposes of this contract, an event is an occasion attended by several participants, within a venue (or relying on a digital platform, for virtual events), with a set programme. Other services can be associated, such as promotion of event, hosting, web-streaming, etc. The tenderer is expected to propose the latest modern means for organising the events showing both creativity and innovation (e.g. social media, other events promotion means etc.) A virtual event involves interacting people sharing a common virtual environment on the web, rather than meeting in a physical location and can be based on social media or on a media platform. It can also refer to aspects of an event that are brought to users through an online experience, such as live-streaming the event or creating on-demand video content to be viewed afterwards.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 29/08/2018
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 06/09/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

All documentation of this call for tenders, including any additional information during the procedure is published at the following internet address:

Tenderers should consult this site regularly, as additional information may be published at any time during the procedure.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Internet address:
VI.4.2)Body responsible for mediation procedures
Official name: None
Town: None
Country: Belgium
VI.5)Date of dispatch of this notice: