Check out our COVID-19 dedicated page for tenders related to medical equipment needs.

The Conference on the Future of Europe is your chance to share your ideas and shape the future of Europe. Make your voice heard!

Supplies - 318014-2020

07/07/2020    S129

United Kingdom-Hertford: Motor vehicles

2020/S 129-318014

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Hertfordshire County Council
National registration number: United Kingdom
Postal address: County Hall, Pegs Lane
Town: Hertford
NUTS code: UKH23 Hertfordshire
Postal code: SG13 8BQ
Country: United Kingdom
E-mail: tenders@tppl.co.uk
Telephone: +44 1954250517
Internet address(es):
Main address: http://www.hertfordshire.gov.uk
Address of the buyer profile: http://www.supplyhertfordshire.uk
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Hertford:-Motor-vehicles./K5F2959S3F
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com/tenders/UK-title/K5F2959S3F
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Hertfordshire County Council and TPPL Vehicle Contract Hire Framework

Reference number: HCC2012224
II.1.2)Main CPV code
34100000 Motor vehicles - PA02
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Hertfordshire County Council invites tenders for organisations to participate in a 48-month agreement for the supply of vehicles under contract hire. In creating this agreement, the Council will function as a central purchasing body as defined in the Public Contract Regulations 2015. The Council intends to make the resulting agreement available for use by all contracting authorities throughout all administrative regions of the UK, including but not limited to government departments and their agencies, non-departmental public bodies, central government, NHS bodies, local authorities, emergency services, coastguard emergency services, educational establishments, registered social landlords and registered charities, subject to said organisation being a current member of TPPL at the time of use.

The agreement will be available to all members of the Procurement Partnership Ltd’s (TPPL) buying club. A list of members is available: http://www.tppl.co.uk/about-us/our-members/

II.1.5)Estimated total value
Value excluding VAT: 250 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Passenger Cars

Lot No: 1
II.2.2)Additional CPV code(s)
34110000 Passenger cars
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

Contract hire of passenger cars comprising no more than eight passenger seats in addition to the driver. Including petrol, diesel, hybrid, electric, LPG (liquid petroleum gas), hydrogen and biofuels).

There will be no form of exclusivity or volume that is guaranteed under the resultant framework agreement and the Council and other participating authorities will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any or all, of the requirements which are the same as or similar to those specified under the established framework agreement.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 100 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The framework is for the purposes of maintained/non-maintained contract hire and may also include sale/leaseback of assets under all lots.

As part of any final lease awarded via call-off, the economic operators are able to provide appropriate and relevant ancillary services, including but not limited to livery, telematics, racking, maintenance services and chassis/body conversions.

II.2)Description
II.2.1)Title:

Light Commercial Vehicles up to 7.0 t

Lot No: 2
II.2.2)Additional CPV code(s)
34131000 Pick-ups
34134000 Flatbed and Tipper trucks
34136000 Vans
34139000 Chassis
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

Contract hire of light commercial vehicles (LCVs) up to 7.0 t including diesel, petrol, hybrid, electric, LPG, hydrogen and biofuels. The lot also covers vehicles with body conversions including but not limited to tippers, drop-side, Luton, flat, curtain-side, recycling, aerial platform, jetter, cranes, street lighting and any other body type an authority may require, including all vehicle racking.

There will be no form of exclusivity or volume that is guaranteed under the resultant framework agreement and the Council and other participating authorities will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any or all, of the requirements which are the same as or similar to those specified under the established framework agreement.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 100 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The framework is for the purposes of maintained/non-maintained contract hire and may also include sale/leaseback of assets under all lots.

As part of any final lease awarded via call-off, the economic operators are able to provide appropriate and relevant ancillary services, including but not limited to livery, telematics, racking, maintenance services and chassis/body conversions.

II.2)Description
II.2.1)Title:

Medium Commercial Vehicles from 7.0 t up to 12.5 t

Lot No: 3
II.2.2)Additional CPV code(s)
34115200 Motor vehicles for the transport of fewer than 10 persons
34120000 Motor vehicles for the transport of 10 or more persons
34130000 Motor vehicles for the transport of goods
34140000 Heavy-duty motor vehicles
34144430 Road-sweeping vehicles
34210000 Vehicle bodies
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UNITED KINGDOM

II.2.4)Description of the procurement:

Contract Hire of Medium Commercial Vehicles (MCVs) from 7.0t to 12.5t, to include accessible/non-accessible welfare buses up to 17 seats. Sweepers: subcompact, compact, mid-size, pedestrian and truck/chassis-mounted including diesel, petrol, hybrid, electric, LPG, hydrogen and biofuels. The lot also includes vehicles with body conversions including but not limited to tippers, drop-side, Luton, flat, curtain-side, recycling, aerial platform, jetter, cranes, street lighting and any other body type an Authority may require.

There will be no form of exclusivity or volume that is guaranteed under the resultant framework agreement and the Council and other participating authorities will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any or all, of the requirements which are the same as or similar to those specified under the established framework agreement.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 50 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The framework is for the purposes of maintained/non-maintained contract hire and may also include sale/leaseback of assets under all lots.

As part of any final lease awarded via call-off, the economic operators are able to provide appropriate and relevant ancillary services, including but not limited to livery, telematics, racking, maintenance services and chassis/body conversions.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As per procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As per procurement documents.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 03/08/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 03/08/2020
Local time: 12:05
Place:

TPPL or HCC Offices.

Information about authorised persons and opening procedure:

Authorised officers of TPPL or HCC only. Opening is to be conducted via the Delta eSourcing portal.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

May 2024.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The Council intends to make the resulting agreement available for use by all contracting authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to government departments and their agencies, non-departmental public bodies, central government, NHS bodies, local authorities, emergency services, coastguard emergency services, educational establishments, registered social landlords and registered charities, subject to said organisation being a current member of TPPL at time of use.

Please see the following websites for further detail of these definable groups:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

https://www.gov.uk/government/organisations/department-for-education

https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies

http://www.schoolswebdirectory.co.uk/localauthorities.php

https://www.gov.uk/find-school-in-england

https://education.gov.scot/ParentZone

https://gov.wales/address-list-schools

http://apps.education-ni.gov.uk/appinstitutes/default.aspx

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

https://aace.org.uk/uk-ambulance-service/

http://www.scottishambulance.com/TheService/organised.aspx

http://online.hscni.net/hospitals/health-and-social-care-trusts/

https://www.gov.uk/government/organisations

http://www.northernireland.gov.uk/gov.htm

http://www.nidirect.gov.uk/local-councils-in-northern-ireland

http://www.cosla.gov.uk/councils

https://www.communities-ni.gov.uk/contact

https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies

https://www.police.uk/forces/

https://www.police.uk/pu/contact-the-police/

http://www.psni.police.uk/index.htm

http://www.scotland.police.uk/

https://www.gov.uk/government/organisations/maritime-and-coastguard-agency

http://www.fireservice.co.uk/information/ukfrs

https://www.nationalfirechiefs.org.uk/Fire-and-Rescue-Services

http://www.nifrs.org/areas-districts/

http://www.firescotland.gov.uk/your-area.aspx

http://www.oscr.org.uk/

http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

http://directory.scottishhousingregulator.gov.uk/Documents/Landlord%20Register.pdf

https://gov.wales/registered-social-landlords

https://www.nidirect.gov.uk/contacts/housing-associations

https://www.gov.uk/government/organisations/national-probation-service/about#divisional-areas

https://communityleisureuk.org/members/

The agreement is available to all current and future members of the Procurement Partnership Ltd’s (TPPL) buying club. A list of members of TPPL can be obtained from http://www.tppl.co.uk/about-us/our-members/ Members of the TPPL buying club can only be public sector organisations and their wholly owned subsidiaries who classify as a contracting authority.

There will be no form of exclusivity or volume that is guaranteed under the resultant framework agreement and the Council and other participating authorities will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any or all, of the requirements which are the same as or similar to those specified under the established framework agreement.

For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Hertford:-Motor-vehicles./K5F2959S3F

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/K5F2959S3F

Go reference: GO-202073-PRO-16794010

VI.4)Procedures for review
VI.4.1)Review body
Official name: The High Court
Postal address: Royal Court of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Council will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the framework agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award the framework agreement before it is executed/signed (as appropriate).

The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where an agreement has not been entered into the court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the framework agreement has been entered into the court has the options to award damages and/or to shorten or order the framework agreement ineffective.

VI.5)Date of dispatch of this notice:
03/07/2020