Modification of a contract/concession during its term
Legal Basis:
Directive 2014/24/EU
Section I: Contracting authority/entity
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Closed-circuit surveillance system
Reference number: COV-8611
II.1.2)Main CPV code32235000 Closed-circuit surveillance system
II.1.3)Type of contractSupplies
II.2)Description
II.2.3)Place of performanceNUTS code: UKG33 Coventry
II.2.4)Description of the procurement at the time of conclusion of the contract:
Coventry City Council’s Environmental Services are seeking to procure a contract to purchase surveillance
cameras for ‘policing’ fly tipping in some City of Coventry streets. The intention is to run a pilot in 6 streets
within the City which forms the contracts initial requirement. Each of the streets will require 2 cameras so a total
of 12 in all. The cameras will require a software solution to be supplied that allows environmental services to
download data from the cameras (the cameras would need to be capable of storing 30 days of data, which is
overwritten by new data on a 30-day cycle) and remotely rotate the cameras to focus on different parts of the
street as necessary. Please see the invitation to tender (ITT) document for further information on the required
specification of the cameras and software.
The awarded contract will remain open for the supply of the ongoing software and any further call off of the
surveillance cameras during the term of the agreement
II.2.7)Duration of the contract, framework agreement, dynamic purchasing system or concessionDuration in months: 48
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.2)Administrative information
IV.2.1)Contract award notice concerning this contract Section V: Award of contract/concession
Title:
Closed-circuit surveillance system
V.2)Award of contract/concession
V.2.1)Date of conclusion of the contract/concession award decision:25/02/2020
V.2.2)Information about tendersThe contract/concession has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaireOfficial name: Wireless CCTV Ltd
Postal address: Charles Babbage House, Kingsway Business Park
Town: Rochdale
NUTS code: UKD3 Greater Manchester
Postal code: OL16 4NW
Country: United Kingdom
The contractor/concessionaire is an SME: no
V.2.4)Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)Total value of the procurement: 240 000.00 GBP
Section VI: Complementary information
VI.3)Additional information:
VI.4)Procedures for review
VI.4.2)Body responsible for mediation procedures VI.4.4)Service from which information about the review procedure may be obtained VI.5)Date of dispatch of this notice:24/05/2023
Section VII: Modifications to the contract/concession
VII.1)Description of the procurement after the modifications
VII.1.1)Main CPV code32235000 Closed-circuit surveillance system
VII.1.2)Additional CPV code(s)35125300 Security cameras
35125000 Surveillance system
VII.1.3)Place of performanceNUTS code: UKG33 Coventry
VII.1.4)Description of the procurement:
oventry City Council’s Environmental Services are seeking to procure a contract to purchase surveillance
cameras for ‘policing’ fly tipping in some City of Coventry streets. The intention is to run a pilot in 6 streets
within the City which forms the contracts initial requirement. Each of the streets will require 2 cameras so a total
of 12 in all. The cameras will require a software solution to be supplied that allows environmental services to
download data from the cameras (the cameras would need to be capable of storing 30 days of data, which is
overwritten by new data on a 30-day cycle) and remotely rotate the cameras to focus on different parts of the
street as necessary.
The awarded contract will remain open for the supply of the ongoing software and any further call off of the
surveillance cameras during the term of the agreement
VII.1.5)Duration of the contract, framework agreement, dynamic purchasing system or concessionDuration in months: 84
In the case of framework agreements, provide justification for any duration exceeding 4 years:
VII.1.6)Information on value of the contract/lot/concession (excluding VAT)Total value of the contract/lot/concession: 332 858.00 GBP
VII.1.7)Name and address of the contractor/concessionaireOfficial name: Wireless CCTV Ltd
Postal address: Charles Babbage House, Kingsway Business Park
Town: Rochdale
NUTS code: UKD3 Greater Manchester
Postal code: OL16 4NW
Country: United Kingdom
The contractor/concessionaire is an SME: no
VII.2)Information about modifications
VII.2.1)Description of the modificationsNature and extent of the modifications (with indication of possible earlier changes to the contract):
The Council is purchasing 4 further cameras which will include 5 years support.
The contract expiry date will be varied to now expire 1 year later on the 01/04/2028 (instead of 01/03/2027 which was currently permitted under the contracts extensions) to allow the addition of 5 years ongoing airtime and maintenance to ensure the current cameras continued use.
The value of the contract from these modification has been increased from £240k GBP to £332k GBP
VII.2.2)Reasons for modificationNeed for additional works, services or supplies by the original contractor/concessionaire (Art. 43(1)(b) of Directive 2014/23/EU, Art. 72(1)(b) of Directive 2014/24/EU, Art. 89(1)(b) of Directive 2014/25/EU)
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
By purchasing the new cameras from another supplier, they would not be compatible and accessible with the existing software we use for the current 20 cameras procured originally under the existing contract. In relation to the additional airtime and maintenance, the Council requires this for the equipment purchased under the original procurement and would need to purchase new hardware if we were not to do this. The original procured value of the contract was £240k and so this increase in spend (£92.8k) by the modifications above is under 50% of the original procured value.
VII.2.3)Increase in priceUpdated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 240 000.00 GBP
Total contract value after the modifications
Value excluding VAT: 332 858.00 GBP