Services - 322201-2021
25/06/2021    S121

Belgium-Brussels: Insurance services

2021/S 121-322201

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Office of the Secretary General of the European Schools
National registration number: 0850.690.394
Postal address: Rue de la Science 23
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. Brussel-Hoofdstad
Postal code: 1040
Country: Belgium
E-mail: OSG-CALL-FOR-TENDERS-INSURANCES-2021@eursc.eu
Telephone: +32 28952670
Internet address(es):
Main address: http://www.eursc.eu
Address of the buyer profile: https://www.eursc.eu
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.eursc.eu/en/Office/public-procurement
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Insurances of the European Schools

Reference number: BSGEE 2021-008
II.1.2)Main CPV code
66510000 Insurance services
II.1.3)Type of contract
Services
II.1.4)Short description:

Inter-school tender for contracting Insurance services for all European schools, mainly for Accidents, General liability and material damage on the property.

II.1.5)Estimated total value
Value excluding VAT: 12 300 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Material Damage of the Equipment Owned by the OSGES and by the Schools and Occupant’s Liability for Damages on the Buildings Used

Lot No: 1
II.2.2)Additional CPV code(s)
66515200 Property insurance services
II.2.3)Place of performance
NUTS code: BE Belgique / België
NUTS code: DE Deutschland
NUTS code: ES España
NUTS code: IT Italia
NUTS code: LU Luxembourg
NUTS code: NL Nederland
Main site or place of performance:

The procedure aims at the conclusion of a Framework contract for the European schools situated in the counties mentioned in point II.2.3.

II.2.4)Description of the procurement:

This lot ‘Material damage’ is separated into 3 parts:

A. Occupants’ liability (the OSGES & schools are not owner of the buildings);

B. General content (owned by the OSGES and the schools);

C. All Risks Electronics.

Interested economic operators must submit an offer for all these 3 parts together, completing all three tables in Annex 4.1 of the Administrative specifications /Financial bid/.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 1 600 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The contract(s) resulting from the award of this call for tenders will be concluded for twelve (12) months renewable up to four (4) times.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

General Liability

Lot No: 2
II.2.2)Additional CPV code(s)
66516000 Liability insurance services
II.2.3)Place of performance
NUTS code: BE Belgique / België
NUTS code: DE Deutschland
NUTS code: ES España
NUTS code: IT Italia
NUTS code: LU Luxembourg
NUTS code: NL Nederland
Main site or place of performance:

The procedure aims at the conclusion of a framework contract for the European schools situated in the counties mentioned in point II.2.3.

II.2.4)Description of the procurement:

General liability of the schools/OSGES, their personnel, students and volunteers arising from all activities making part of their duties and school life, intra and extra muros, during and after school hours,during holidays in the country of the school or abroad. Professional indemnity, stemming from the activities of e.g. health and safety advisors, directors and teachers, accountants, authorizing officers, financial controllers, (para)medical staff is also included.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 600 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

Up to four possible renewals of 1 year each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Accidents and Natural Death of the Seconded Personnel

Lot No: 3
II.2.2)Additional CPV code(s)
66512100 Accident insurance services
II.2.3)Place of performance
NUTS code: BE Belgique / België
NUTS code: DE Deutschland
NUTS code: ES España
NUTS code: IT Italia
NUTS code: LU Luxembourg
NUTS code: NL Nederland
Main site or place of performance:

The procedure aims at the conclusion of a Framework contract for the European schools situated in the counties mentioned in point II.2.3.

II.2.4)Description of the procurement:

This lot covers accidents during professional/private life and cases of natural death of the personnel, seconded by the member-states to the OSGES and to the European schools. For some schools - it covers also accidents of private life for additional categories of personnel: locally recruited teachers, administrative and ancillary personnel, locally recruited managerial personnel.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 8 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

Up to four renewal periods of 1 year each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Work Accidents /Accidents du travail/ of the Locally recruited Personnel in Belgium

Lot No: 4
II.2.2)Additional CPV code(s)
66512100 Accident insurance services
II.2.3)Place of performance
NUTS code: BE Belgique / België
Main site or place of performance:

The procedure aims at the conclusion of a Framework contract for the European schools situated in Belgium - Brussels and Mol.

II.2.4)Description of the procurement:

Insured persons are all locally recruited staff in Belgium (seconded staff is excluded), comprising the following categories in the European schools of Belgium and the OSGES:

• locally recruited teachers, according to the Service Regulations for the Locally Recruited Teachers in the European Schools;

• administrative and ancillary personnel, according to the Service Regulations for the Administrative and Ancillary Staff (AAS) of the European Schools;

• locally recruited managerial staff, according to the Service Regulations for Locally Recruited Managerial Staff of the European Schools;

— extended with students performing an external internship at an organisation or company as a trainee,

— accidents in Private life for Locally recruited teachers,

— accidents in Private life for Administrative and Ancillary personnel (respectively white- and blue-collar workers),

— accidents in Private life for Locally recruited managerial staff (white-collar workers).

The insurance must follow the mandatory requirements of the Belgian law — Accidents at Work Law of 10 April 1971 (Loi du 10 avril 1971 sur les accidents du travail) + additional coverage and requirements as described in the technical specifications of the lot.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 1 500 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

Subject to 4 possible renewals of 1 year each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Accidents of Students

Lot No: 5
II.2.2)Additional CPV code(s)
66512100 Accident insurance services
II.2.3)Place of performance
NUTS code: BE Belgique / België
NUTS code: DE Deutschland
NUTS code: ES España
NUTS code: IT Italia
NUTS code: LU Luxembourg
NUTS code: NL Nederland
Main site or place of performance:

The procedure aims at the conclusion of a framework contract for the European schools situated in the counties mentioned in point II.2.3).

II.2.4)Description of the procurement:

According to the General rules of the European schools, such insurance policy shall cover reimbursement to students who are victims of accidents, or to persons entitled under them, of expenses (medical treatment, hospitalisation, etc.) incurred and payment of lump-sum compensation. The insurance cover shall be limited to personal accidents on the school premises or on the way to and from school and during an outing organised by the school. This insurance does not cover damage to the property of the student.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 600 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

Up to 4 possible renewals for 1 year each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Tenderers must prove that they have obtained the prior authorisation of the relevant supervisory authorities to carry out insurance activities, and this by particular classes of insurance.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:

The procedure will be for max.5-year FwC,reasoning: -we hope in this way the tender to be more attractive for the insurers guaranteeing them a longer-term commitment -a part of the current insurance policies for some schools cannot be terminated before 1.1.23 or 1.1.24,these schools will be able to use the new FwC as of a later date and 5-year horizon would be more justifiable for schools/insurers

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 15/09/2021
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 17/09/2021
Local time: 10:00
Place:

On-line — see the invitation to tender.

Information about authorised persons and opening procedure:

See the invitation to tender.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

5 years.

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Tribunal de Première Instance de Bruxelles (Brussels Court of First Instance) Palais de Justice
Postal address: Place Poelaert
Town: Brussels
Postal code: 1000
Country: Belgium
Telephone: +32 25087111
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Office of the Secretary-General of the European Schools
Postal address: Rue de la Science, 23
Town: Brussels
Postal code: 1040
Country: Belgium
E-mail: OSG-PROCUREMENT@eursc.eu
VI.5)Date of dispatch of this notice:
22/06/2021