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Services - 322357-2020

10/07/2020    S132

Germany-Cologne: Infrastructural Facility Management

2020/S 132-322357

Contract notice


Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Union Aviation Safety Agency
Postal address: Konrad-Adenauer-Ufer 3
Town: Cologne
NUTS code: DEA23 Köln, Kreisfreie Stadt
Postal code: 50668
Country: Germany
Internet address(es):
Main address:
Address of the buyer profile:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Aviation safety, environment

Section II: Object

II.1)Scope of the procurement

Infrastructural Facility Management

Reference number: EASA.2020.HVP.03
II.1.2)Main CPV code
79000000 Business services: law, marketing, consulting, recruitment, printing and security
II.1.3)Type of contract
II.1.4)Short description:

Provision of infrastructural facility management services as bundled services for EASA.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
79000000 Business services: law, marketing, consulting, recruitment, printing and security
90000000 Sewage, refuse, cleaning and environmental services
64100000 Post and courier services
79952000 Event services
79993000 Building and facilities management services
79993100 Facilities management services
79700000 Investigation and security services
79710000 Security services
79713000 Guard services
79714000 Surveillance services
79715000 Patrol services
79716000 Identification badge release services
79711000 Alarm-monitoring services
79900000 Miscellaneous business and business-related services
33000000 Medical equipments, pharmaceuticals and personal care products
33100000 Medical equipments
33157110 Oxygen mask
33157200 Oxygen kits
33157400 Medical breathing devices
35000000 Security, fire-fighting, police and defence equipment
35100000 Emergency and security equipment
35120000 Surveillance and security systems and devices
90900000 Cleaning and sanitation services
90910000 Cleaning services
90911000 Accommodation, building and window cleaning services
90911300 Window-cleaning services
90911200 Building-cleaning services
90919000 Office, school and office equipment cleaning services
90919200 Office cleaning services
39800000 Cleaning and polishing products
39830000 Cleaning products
64110000 Postal services
64112000 Postal services related to letters
64122000 Internal office mail and messenger services
64113000 Postal services related to parcels
64121000 Multi-modal courier services
64121100 Mail delivery services
64120000 Courier services
79992000 Reception services
92512100 Archive destruction services
II.2.3)Place of performance
NUTS code: DEA23 Köln, Kreisfreie Stadt
Main site or place of performance:

EASA premises.

II.2.4)Description of the procurement:

EASA is looking for a contractor able to provide the following bundled services after an implementation phase:

1) site operations management,

2) security services,

3) reception services and conference management,

4) mail services (Inhouse and postage services),

5) cleaning services,

6) confidential waste disposal.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The framework contract is renewed automatically three times for 12 months each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Information on the volume of the framework contract: see section 2.18.7 of the tender specifications.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/08/2020
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 24/08/2020
Local time: 11:00

EASA premises.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

The FWC is renewed automatically three times for 12 months each.

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:
VI.5)Date of dispatch of this notice: