Supplies - 323479-2019

11/07/2019    S132    - - Supplies - Contract notice - Open procedure 

United Kingdom-Belfast: Road-construction materials

2019/S 132-323479

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Department for Infrastructure
Clarence Court Adelaide Street
Belfast
BT2 8GB
United Kingdom
E-mail: pb2@infrastructure-ni.gov.uk
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses
Department for Infrastructure
Clarence Court Adelaide Street
Belfast
BT2 8GB
United Kingdom
E-mail: pb2@infrastructure-ni.gov.uk
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etendersni.gov.uk/epps
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

DfI Roads and Rivers — Supply and Delivery of Road Surfacing Materials

Reference number: CfT:2244633
II.1.2)Main CPV code
44113000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

DfI Roads Operations and Maintenance are seeking to secure a Framework Agreement for the supply and delivery of asphalt concrete, hot rolled asphalt and coated chippings and a supply and delivery contract for permanent cold lay surfacing materials that fully meets the Roads O and M operational needs in a sustainable manner, taking account of any opportunities for innovation and minimising environmental impacts.

II.1.5)Estimated total value
Value excluding VAT: 9 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 3
II.2)Description
II.2.1)Title:

Lot 1 — Asphalt Concrete, Hot Rolled Asphalt and Coated Chippings

Lot No: 1
II.2.2)Additional CPV code(s)
44113620
44113800
II.2.3)Place of performance
NUTS code: UKN0
II.2.4)Description of the procurement:

DfI Roads Operations and Maintenance are seeking to secure a Framework Agreement for the supply and delivery of asphalt concrete, hot rolled asphalt and coated chippings and a supply and delivery contract for permanent cold lay surfacing materials that fully meets the Roads O and M operational needs in a sustainable manner, taking account of any opportunities for innovation and minimising environmental impacts.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 7 200 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There is an option to extend the framework duration for a further 12 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The estimated total contract value for all lots is 9 000 000 GBP (II.1.5) however actual spend during the life of the contract will be in the range of 9 000 000 GBP to 10 000 000 GBP.

II.2)Description
II.2.1)Title:

Lot 2 — Permanent Cold Lay Surfacing Materials

Lot No: 2
II.2.2)Additional CPV code(s)
44113620
44113800
II.2.3)Place of performance
NUTS code: UKN0
II.2.4)Description of the procurement:

DfI Roads Operations and Maintenance are seeking to secure a Framework Agreement for the supply and delivery of asphalt concrete, hot rolled asphalt and coated chippings and a supply and delivery contract for permanent cold lay surfacing materials that fully meets the Roads O and M operational needs in a sustainable manner, taking account of any opportunities for innovation and minimising environmental impacts.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 350 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There is an option to extend the contract duration for a further 12 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The estimated total contract value for all lots is 9 000 000 GBP (II.1.5) however actual spend during the life of the contract will be in the range of 9 000 000 GBP to 10 000 000 GBP.

II.2)Description
II.2.1)Title:

Lot 3 — Permanent Cold Lay Materials Suitable for Wet Weather Use

Lot No: 3
II.2.2)Additional CPV code(s)
44113620
44113800
II.2.3)Place of performance
NUTS code: UKN0
II.2.4)Description of the procurement:

DfI Roads Operations and Maintenance are seeking to secure a Framework Agreement for the supply and delivery of asphalt concrete, hot rolled asphalt and coated chippings and a supply and delivery contract for permanent cold lay surfacing materials that fully meets the Roads O and M operational needs in a sustainable manner, taking account of any opportunities for innovation and minimising environmental impacts.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 450 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There is an option to extend the contract period for a further 12 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The estimated total contract value for all lots is 9 000 000 GBP (II.1.5) however actual spend during the life of the contract will be in the range of 9 000 000 GBP to 10 000 000 GBP.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The Department's particular requirements will be set out in the contract documentation.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

The Department's particular requirements will be set out in the contract documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 010
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/08/2019
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 12/08/2019
Local time: 15:30
Place:

Department for Infrastructure. Clarence Court. 10-18 Adelaide Street. Belfast. BT2 8GB.

Information about authorised persons and opening procedure:

Only DfI Procurement Staff with access to the project on eTendersNI.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

DfI is utilising an electronic tendering system to manage this procurement and communicate with Tenderers. Accordingly, it is. intended that all communications with DfI including the accessing and submission of tender responses will be conducted via https://etendersni.gov.uk/epps/home.do

The successful contractor's performance on the contract will be regularly monitored. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in the Department for Infrastructure for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered. by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.

VI.4)Procedures for review
VI.4.1)Review body
High Court, Royal Courts of Justice
Belfast
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

DfI will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the. contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
08/07/2019