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Services - 324693-2017
18/08/2017    S157

Belgium-Brussels: Technical assistance with carrying out building projects in the engineering, architecture and quantity surveying fields

2017/S 157-324693

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission
Postal address: CSM 1 05/P001
Town: Bruxelles
NUTS code: BE BELGIQUE-BELGIË
Postal code: 1049
Country: Belgium
Contact person: Office pour les infrastructures et la logistique — Bruxelles
E-mail: oib-marches-publics@ec.europa.eu
Telephone: +32 22986989
Fax: +32 22960570
Internet address(es):
Main address: http://ec.europa.eu
Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.htm
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2829
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Technical assistance with carrying out building projects in the engineering, architecture and quantity surveying fields.

Reference number: OIB.02/PO/2017/042/773.
II.1.2)Main CPV code
71000000 Architectural, construction, engineering and inspection services
II.1.3)Type of contract
Services
II.1.4)Short description:

The aim of this contract is to provide technical assistance with carrying out building projects (renovation, redevelopment or (re)construction) in the engineering, architecture and quantity surveying fields.

II.1.5)Estimated total value
Value excluding VAT: 8 810 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Technical assistance with carrying out building projects in the engineering, architecture and quantity surveying fields in Brussels

Lot No: 1
II.2.2)Additional CPV code(s)
71200000 Architectural and related services
71210000 Advisory architectural services
71221000 Architectural services for buildings
71222000 Architectural services for outdoor areas
71223000 Architectural services for building extensions
71240000 Architectural, engineering and planning services
71241000 Feasibility study, advisory service, analysis
71242000 Project and design preparation, estimation of costs
71244000 Calculation of costs, monitoring of costs
71245000 Approval plans, working drawings and specifications
71246000 Determining and listing of quantities in construction
71247000 Supervision of building work
71250000 Architectural, engineering and surveying services
71310000 Consultative engineering and construction services
71312000 Structural engineering consultancy services
71313400 Environmental impact assessment for construction
71313420 Environmental standards for construction
71313440 Environmental Impact Assessment (EIA) services for construction
71315000 Building services
71315100 Building-fabric consultancy services
71315200 Building consultancy services
71315210 Building services consultancy services
71315300 Building surveying services
71321100 Construction economics services
II.2.3)Place of performance
NUTS code: BE BELGIQUE-BELGIË
Main site or place of performance:

Brussels and surrounding area.

II.2.4)Description of the procurement:

Provision of technical assistance with carrying out building projects (renovation, redevelopment ot (re)construction) in the engineering, architecture and quantity surveying fields, mainly involving the buildings occupied or managed by the European Commission in Brussels, but also those of other EU institutions or bodies with which the Commission has a service level agreement; these may be elsewhere on the territory of the EU.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 6 410 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: administrative credits of the European Union.
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Technical assistance with carrying out building projects in the engineering, architecture and quantity surveying fields in Karlsruhe

Lot No: 2
II.2.2)Additional CPV code(s)
71200000 Architectural and related services
71210000 Advisory architectural services
71221000 Architectural services for buildings
71222000 Architectural services for outdoor areas
71223000 Architectural services for building extensions
71240000 Architectural, engineering and planning services
71241000 Feasibility study, advisory service, analysis
71242000 Project and design preparation, estimation of costs
71244000 Calculation of costs, monitoring of costs
71245000 Approval plans, working drawings and specifications
71246000 Determining and listing of quantities in construction
71247000 Supervision of building work
71250000 Architectural, engineering and surveying services
71310000 Consultative engineering and construction services
71312000 Structural engineering consultancy services
71313400 Environmental impact assessment for construction
71313420 Environmental standards for construction
71313440 Environmental Impact Assessment (EIA) services for construction
71315000 Building services
71315100 Building-fabric consultancy services
71315200 Building consultancy services
71315210 Building services consultancy services
71315300 Building surveying services
71321100 Construction economics services
II.2.3)Place of performance
NUTS code: DE DEUTSCHLAND
Main site or place of performance:

Karlsruhe.

II.2.4)Description of the procurement:

Provision of technical assistance with carrying out building projects (renovation, redevelopment or (re)construction) in the engineering, architecture and quantity surveying fields, mainly involving the European Commission buildings in Karlsruhe (Germany) that are occupied by the Joint Research Centre (JRC) and subject to the nuclear regulatory framework.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 2 400 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: administrative credits of the European Union.
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

the tenderer shall enclose with his tender all the documents and information required in point III.1 'Conditions for participation' of this notice and listed in Annex I 'Checklist of documents to be completed and provided' to the specifications.

The tenderer shall enclose a duly signed and dated solemn declaration stating that he is not in any of the situations which would exclude him from participating in a contract awarded by the European Union. The solemn declaration must take the form of the template published on the following page, in its entirety: http://ec.europa.eu/oib/procurement_fr.cfm

NB: the successful tenderer must, on pain of exclusion, provide the following documentary evidence in support of the solemn declaration prior to signature of the contract.

NB: if groupings are awarded the contract, they must provide the solemn declaration along with the supporting documents and information for each individual member.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

the tenderer must provide:

— copy of the financial statements (balance sheets and profit and loss accounts) for the past 3 financial years, showing the annual pre-tax profit. If, for a valid reason, the tenderer is unable to provide them, he must enclose a statement as to annual pre-tax profits for the past 3 years. If the financial statements or the declaration show an average loss over the past 3 years, the tenderer must furnish further documentation as proof of his financial and economic capacity, such as an appropriate guarantee from a third party (e.g. the parent company), statements from auditors, chartered accountants or equivalent,

— statement as to overall annual turnover during the past 3 financial years.

Minimum level(s) of standards possibly required:

to be selected, tenderers must provide proof of an average overall annual turnover of 3 200 000 EUR for lot 1 and of 1 200 000 EUR for lot 2. If a tenderer submits tenders for the 2 lots, the average overall annual turnover to be taken into consideration is at least 4 000 000 EUR.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

the tenderer must provide:

— educational and professional qualifications (CVs) of the tenderer's staff, as well as their professional experience.

Means of proof: the tenderer must provide CVs for each profile, confirming the diplomas obtained (copy to be included), the level of study completed and professional experience.

A certificate showing the highest language level achieved should also be included,

— list of the main services provided, as well as additional services provided in connection with the contract (for lot 1: technical assistance and consultancy for carrying out building projects, for lot 2: technical assistance and advice with carrying out building projects subject to the nuclear regulatory framework) over the past 3 years, including details of the amounts, dates and contact details of the public or private recipients,

— quality management certification (e.g. ISO 9001 or equivalent) or, if the tenderer has no access to such certificates or no possibility of obtaining them within the time limits set, other evidence of equivalent quality assurance measures taken by himself.

Minimum level(s) of standards possibly required:

to be selected, tenderers must prove they have staff with the following profiles:

(A) profiles for both lot 1 and 2:

— architect or engineer (educated to Master's level) with 10 years' experience for the profile 'project lead in the field of architecture or building engineering',

— architect (educated to Master's level) with 5 years' experience in the design and supervision of office building works,

— building services engineer (educated to Master's level) with at least 5 years' experience in this field,

— quantity surveyor (educated to Master's level: engineer, architect, surveyor or equivalent qualification in the construction or civil engineering field) with at least 5 years' experience in managing costs, construction time and quality in relation to building, civil engineering and renovation projects, and registered with the Belgian quantity surveyors' union (UBQS), the European Committee of Construction Economists (CEEC) or equivalent;

(B) profiles specific to lot 1:

— programmer (educated to Master's level: architect or building engineer, or equivalent qualification in the construction or civil engineering field), certified and/or qualified in programming. At least 5 years' experience in this field,

— BIM manager (engineer or architect educated to Master's level) with at least 5 years' experience in building project management and 2 years as a BIM manager;

(C) profiles specific to lot 2:

— electrical engineer specialising in high-voltage electricity, with 5 years' professional experience in executing high-voltage projects and devising power distribution plans and 1 year's professional experience in the nuclear sector. Thorough knowledge of VOB (Vergabe und Vertragsordnung für Bauleistungen – German legal guidelines for construction) and HOAI (Honorars Ordnung für Ingenieure und Architekten – German legal guidelines setting out the different fee levels). Proficient in German — at least C1 level, certified,

— automation and communications electrical engineer with 5 years' professional experience in building services and in executing communications and automation projects, including 1 year in the nuclear sector. Thorough knowledge of VOB and HOAI. Proficient in German — at least C1 level, certified,

— process engineer for ventilation technology with 5 years' professional experience in building services and in executing ventilation, refrigeration and temperature-control projects, including 1 year in the nuclear sector. Thorough knowledge of VOB and HOAI. Proficient in German — at least C1 level, certified,

— process engineer specialised in ventilation control technology, with 5 years' professional experience in building services and in executing automation technology and building automation projects, including 1 year in the nuclear sector. Thorough knowledge of the Siemens WinCC, Siemens PCS7 and Siemens ProTool systems. Proficient in German — at least C1 level, certified.

To be selected, tenderers must be able to provide proof:

for lot 1:

— of at least 3 assignments on building projects each with a value exceeding 10 000 000 EUR,

— of at least 3 assignments on building projects each with a value between 1 000 000 EUR and 10 000 000 EUR;

for lot 2:

— of at least 3 assignments on building projects subject to the nuclear regulatory framework, each with a value exceeding 10 000 000 EUR,

— of at least 3 assignments on building projects subject to the nuclear regulatory framework, each with a value between 1 000 000 EUR and 10 000 000 EUR.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 16/10/2017
Local time: 17:30
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 20/10/2017
Local time: 10:00
Place:

Office pour les infrastructures et la logistique — Bruxelles (OIB), bâtiment CSM1, Cours Saint-Michel 23 (entrée côté rue Père de Deken), 1040 Bruxelles, BELGIUM.

Information about authorised persons and opening procedure:

1 duly authorised representative per tenderer may attend the opening of tenders (a passport or identity card must be presented). Tenderers wishing to attend must inform Unit OIB.02.002 Public Procurement, in writing (see address details given in point I.1), no later than 2 working days prior to the opening session.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

36 months after award.

VI.3)Additional information:

1) The specifications and additional documents (including questions and answers) will be available at the following web address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2829 Interested parties are invited to register via the website. They will then be notified by the online public procurement system of any updates available for this invitation to tender. Parties not registered on the site are requested to consult it regularly. The Commission cannot be held responsible should tenderers not be aware of any additional information on this invitation to tender given on this website.

The website will be updated regularly; it is the responsibility of tenderers to check for any updates and modifications during the tendering period.

Additional information on contract terms, contract renewals, conditions for participation, minimum levels of capacity required, total estimated contract volume, etc. can be found in the specifications available on the aforementioned website. No paper version will be issued. EMAS-certified since 2005, the OIB adopts an environmentally friendly attitude. EMAS is the eco-management and audit scheme, the EU voluntary instrument used by organisations to improve their environmental performance.

2) The framework agreement will run for an initial duration of 2 years (24 months) from the date of its entry into force and may be renewed twice by tacit agreement, each time for an additional period of 1 year (12 months), i.e. a maximum duration of 4 years (= 2+1+1).

3) During the 3 years following conclusion of the initial contract, the contracting authority will be able to use the negotiated procedure, without prior publication of a contract notice for new services involving the repetition of similar services assigned to the party awarded this contract by the contracting authority.

4) For further information on participating in invitations to tender and on the sequence of procedures for public procurement at the OIB, please consult the 'Guide for tenderers' and the brochure 'Doing business with the European Commission', accessible via the link: http://ec.europa.eu/oib/procurement_fr.cfm

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.registry@curia.europa.eu
Telephone: +352 43031
Fax: +352 43032100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.5)Date of dispatch of this notice:
08/08/2017