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Supplies - 325136-2020

10/07/2020    S132

United Kingdom-Newcastle upon Tyne: Printed matter and related products

2020/S 132-325136

Modification notice

Modification of a contract/concession during its term

Legal Basis:
Directive 2004/18/EC

Section I: Contracting authority/entity

I.1)Name and addresses
Official name: North East Procurement Organisation (NEPO)
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE1 3AF
Country: United Kingdom
Contact person: Mr Adam Smith
E-mail: adam.smith@nepo.org
Telephone: +44 1912613916
Internet address(es):
Main address: www.nepo.org
Address of the buyer profile: www.nepo.org

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

NEPO504 Framework for Election and Electoral Registration Print

II.1.2)Main CPV code
22000000 Printed matter and related products
II.1.3)Type of contract
Supplies
II.2)Description
II.2.1)Title:

NEPO504 Framework contract for election and electoral registration print.

Lot No: 1
II.2.2)Additional CPV code(s)
79800000 Printing and related services
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
II.2.4)Description of the procurement at the time of conclusion of the contract:

Framework contract for election and electoral registration print requirements to NEPO Member and Associate Member Authorities within the North East region. The framework contract will commence 1 July 2016 and will run for a 48-month period.

The framework contract has been established as a ranked list of 2 Contractors, whereby the contracting authority will issue a call-off order directly to the 1st ranked contractor that can fully meet their requirements without re-opening competition. The contractor ranked second will only be required if the first ranked contractor cannot fully meet all of the contracting authority's requirements. The call-off contract will be on the terms specified within the call-off terms and conditions, supplemented as appropriate by such details as price and quantities which will be specified in the call-off order.

Contractors appear in this notice in order of their ranking based on the outcome of the award questionnaire evaluation and pricing evaluation with the highest ranked being the bidder with the highest score.

If the first ranked contractor notified NEPO that it is no longer able to supply under the framework contract, or if the first ranked contractor is unable to fulfil a contracting authorities full requirements, or NEPO does not agree a price variation in accordance with clause 1 of the special terms and conditions then contracting authorities may then place an order directly with the second ranked contractor on the framework who can fully meet their requirements.

Based on early stakeholder engagement, and due to the nature of the requirement, NEPO has not divided the framework contract into separate lots. A sole supplier arrangement for this framework contract has historically proven best value and provides for an optimum delivery solution. The partnership benefit a sole supplier arrangement provides is essential in the delivery of the service element.

II.2.7)Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 48
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.2)Administrative information
IV.2.1)Contract award notice concerning this contract
Notice number in the OJ S: 2016/S 096-172372

Section V: Award of contract/concession

Contract No: NEPO504
Lot No: 1
Title:

NEPO504 Framework Contract for Election and Electoral Registration Print

V.2)Award of contract/concession
V.2.1)Date of conclusion of the contract/concession award decision:
03/05/2016
V.2.2)Information about tenders
The contract/concession has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor/concessionaire
Official name: Adare Sec Ltd
Postal address: Park Mill, Clayton West
Town: Huddersfield
NUTS code: UK UNITED KINGDOM
Postal code: HD8 9QQ
Country: United Kingdom
E-mail: carlo.bannerman@adaresec.com
Telephone: +44 1484867330
Internet address: www.adaresec.com/
The contractor/concessionaire is an SME: no
V.2.3)Name and address of the contractor/concessionaire
Official name: Print Image Network Ltd
Postal address: Image House, 10 Acorn Business Park, Heaton lane
Town: Stockport
NUTS code: UK UNITED KINGDOM
Postal code: SK4 1AS
Country: United Kingdom
E-mail: john@printimagenetwork.com
Telephone: +44 1612094804
Internet address: http://www.printimagenetwork.co.uk/
The contractor/concessionaire is an SME: no
V.2.4)Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: 2 000 000.00 GBP

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
E-mail: adam.smith@nepo.org
Internet address: www.nepo.org
VI.4.2)Body responsible for mediation procedures
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
E-mail: adam.smith@nepo.org
Internet address: www.nepo.org
VI.4.4)Service from which information about the review procedure may be obtained
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
E-mail: adam.smith@nepo.org
Internet address: www.nepo.org
VI.5)Date of dispatch of this notice:
07/07/2020

Section VII: Modifications to the contract/concession

VII.1)Description of the procurement after the modifications
VII.1.1)Main CPV code
22000000 Printed matter and related products
VII.1.2)Additional CPV code(s)
79800000 Printing and related services
VII.1.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
VII.1.4)Description of the procurement:

Framework contract for election and electoral registration print requirements to NEPO Member and Associate Member Authorities within the North East region.

The framework contract has been established as a ranked list of 2 contractors, whereby the contracting authority will issue a call-off order directly to the first ranked contractor that can fully meet their requirements without re-opening competition. The contractor ranked second will only be required if the first ranked contractor cannot fully meet all of the contracting authority's requirements. The call-off contract will be on the terms specified within the call-off terms and conditions, supplemented as appropriate by such details as price and quantities which will be specified in the call-off order.

Contractors appear in this notice in order of their ranking based on the outcome of the award questionnaire evaluation and pricing evaluation with the highest ranked being the bidder with the highest score.

If the first ranked contractor notified NEPO that it is no longer able to supply under the framework contract, or if the first ranked contractor is unable to fulfil a contracting authorities full requirements, or NEPO does not agree a price variation in accordance with clause 1 of the special terms and conditions then contracting authorities may then place an order directly with the second ranked contractor on the framework who can fully meet their requirements.

Based on early stakeholder engagement, and due to the nature of the requirement, NEPO has not divided the framework contract into separate lots. A sole supplier arrangement for this framework contract has historically proven best value and provides for an optimum delivery solution. The partnership benefit a sole supplier arrangement provides is essential in the delivery of the service element.

VII.1.5)Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 65
VII.1.6)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 2 500 000.00 GBP
VII.1.7)Name and address of the contractor/concessionaire
Official name: Adare Sec Ltd
Postal address: Park Mill, Clayton West
Town: Huddersfield
NUTS code: UK UNITED KINGDOM
Postal code: HD8 9QQ
Country: United Kingdom
E-mail: carlo.bannerman@adaresec.com
Telephone: +44 1484867330
Internet address: www.adaresec.com/
The contractor/concessionaire is an SME: no
VII.1.7)Name and address of the contractor/concessionaire
Official name: Print Image Network Ltd
Postal address: Image House, 10 Acorn Business Park, Heaton lane
Town: Stockport
NUTS code: UK UNITED KINGDOM
Postal code: SK4 1AS
Country: United Kingdom
E-mail: john@printimagenetwork.com
Telephone: +44 1612094804
Internet address: www.printimagenetwork.co.uk/
The contractor/concessionaire is an SME: no
VII.2)Information about modifications
VII.2.1)Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):

Due to the current Covid-19 pandemic, NEPO believes that the first condition set out in Regulation 72(1) (c)Public Contracts Regulations 2015 has been fulfilled in respect of the framework agreement. NEPO have taken the decision to extend the existing framework agreement, which includes all lots within the framework agreement, for a period of seventeen (17) months. This is to enable NEPO resource to be diverted to procuring urgent requirements to deal with Covid-19 consequences and to relieve pressure on the supply chain while short staffed, to enable businesses to continue to deliver services and goods to customers. NEPO intends to deliver replacement framework agreements as quickly as possible after the initial Covid-19 impact.

VII.2.2)Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee (Art. 43(1)(c) of Directive 2014/23/EU, Art. 72(1)(c) of Directive 2014/24/EU, Art. 89(1)(c) of Directive 2014/25/EU)
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

Due to the current Covid-19 pandemic, NEPO believes that the first condition set out in Regulation 72(1)(c) Public Contracts Regulations 2015 has been fulfilled in respect of the framework agreement. NEPO have taken the decision to extend the existing framework agreement, which includes all lots within the framework agreement, for a period of seventeen (17) months. This is to enable NEPO resource to be diverted to procuring urgent requirements to deal with Covid-19 consequences and to relieve pressure on the supply chain while short staffed, to enable businesses to continue to deliver services and goods to customers. NEPO intends to deliver replacement framework agreements as quickly as possible after the initial Covid-19 impact.

VII.2.3)Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 2 000 000.00 GBP
Total contract value after the modifications
Value excluding VAT: 2 500 000.00 GBP