Services - 325274-2020

13/07/2020    S133

Luxembourg-Luxembourg: Integrated Logistics Services

2020/S 133-325274

Contract notice

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: Publications Office of the European Union
Postal address: rue Mercier 2
Town: Luxembourg
NUTS code: LU00 Luxembourg
Postal code: 2985
Country: Luxembourg
E-mail: op-appels-offres@publications.europa.eu

Internet address(es):

Main address: https://op.europa.eu/en/

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=6684
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=6684
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Integrated Logistics Services

Reference number: OP/LUX/2020/OP/0012
II.1.2)Main CPV code
60000000 Transport services (excl. Waste transport)
II.1.3)Type of contract
Services
II.1.4)Short description:

The Publications Office produces a wide variety of products including legal, economic and scientific publications in various formats, such as books, periodicals, DVDs, USBs, CD-ROMs, posters and calendars, among others. The publications range from a simple leaflet to series containing multiple documents comprising several thousand pages. The products are distributed to recipients.

While the Publications Office used to operate its own warehouse and undertake related logistics services itself, since 2015 these have been entrusted to a third party based in Lille, France. The current contract will come to an end and the Publications Office is seeking a contractor to take over the daily operations as a managed service provider (MSP) to provide ‘integrated logistics services’ which cover the following domains:

1) warehousing (reception, storage, returned goods management, destocking/recycling);

2) order processing and distribution (data entry and processing, handing and kitting, packaging).

II.1.5)Estimated total value
Value excluding VAT: 18 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
60000000 Transport services (excl. Waste transport)
60100000 Road transport services
60160000 Mail transport by road
63100000 Cargo handling and storage services
63120000 Storage and warehousing services
64100000 Post and courier services
64113000 Postal services related to parcels
64121100 Mail delivery services
64121200 Parcel delivery services
64111000 Postal services related to newspapers and periodicals
II.2.3)Place of performance
NUTS code: LU00 Luxembourg
Main site or place of performance:

Contractor's premisses.

II.2.4)Description of the procurement:

As stated in the procurement documents.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 18 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 105
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As stated in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

As stated in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
In the case of framework agreements, provide justification for any duration exceeding 4 years:

The complexity of the new framework contract, and the investment the contractor will face, justify the duration of 105 months: 9 months of start-up and 96 months of provision of the regular daily services.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2020/S 047-109788
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 09/09/2020
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 09/09/2020
Local time: 15:00
Place:

Rue Mercier 2,2985 Luxembourg, LUXEMBOURG.

Information about authorised persons and opening procedure:

As stated in the procurement documents.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GC.Registry@curia.europa.eu
Telephone: +352 4303-1

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

See internet address provided in section I.3).

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
06/07/2020