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Belgium-Brussels: Multiple Framework Service Contract for the Provision of External Expertise in the Fields of the EU Budget
Section I: Contracting authority
Section II: Object
Multiple Framework Service Contract for the Provision of External Expertise in the Fields of the EU Budget
The planned multiple framework service contract is intended to support the work of the 2 Committees on Budgets (BUDG) and on Budgetary Control (CONT) in the European Parliament by enabling it to order studies and briefings.
The study reports, briefing notes and other research papers shall be delivered to the same address as under I.1. For studies, the contractor may be required to present the offer in Brussels.
The expertise sought shall support the Committees in their main activities:
The BUDG and CONT committees prepare and exercise the European Parliament’s decision-makings in their roles as Budgetary and discharge authorities of the European Union. As such, their main responsibilities could be summarised as follows:
— Committee on Budgets (BUDG).
1) Multiannual Financial Framework (MFF) of the EU;
2) EU revenue;
3) Annual adoption of the EU budget (annual budgetary procedure);
4) Follow up of the implementation of the EU budget.
— Committee on Budgetary Control (CONT)
5) Discharge of the EU budget and ex-post control of implementation of the budget;
6) Fight against fraud and the protection of EU financial interests.
This includes amongst others the following activities and aspects:
— the Union’s system of own resources,
— the budgets of the decentralised bodies (agencies),
— budgetisation of the European Development Fund and the control of its implementation,
— financial activities of the European Investment Bank and its control,
— relations with the European Anti-Fraud Office, consideration of fraud and irregularities and undertaking measures at preventing such cases,
— relations with the European Court of Auditors, the appointment of its Members and consideration of its reports,
— EU funds, programmes and financial instruments,
— added value of the spending of the EU budget,
— control of the financial management of the EU budget and the effectiveness of its programmes,
— the Financial Regulation,
— cross cutting aspects of EU legislation, budgetary funds and programmes.
This contract shall be renewed tacitly on an annual basis, unless one of the parties objects thereto by registered letter sent at least two months before the expiry of the initial duration or before each annual renewal date. In no circumstances may the duration of this contract exceed four (4) years from the date of its entry into force.
Section III: Legal, economic, financial and technical information
In relation to this procedure, the European Parliament does not request a proof of status and legal capacity at this stage of the procedure but reserves the right to do so at a later stage, if it deems it necessary.
Tenderers shall have sufficient economic and financial capacity to enable them to perform the contract in compliance with the contractual provisions. If, in the light of the information supplied, the European Parliament has doubts about a tenderer's financial resources, or about whether these financial resources are insufficient for the performance of the contract, the tender may be rejected without the tenderer being able to claim any financial compensation.
With regards to the contract which is the subject of this invitation to tender, the European Parliament furthermore requires tenderers depending on their country of residence (according to section 6 above) to have a minimum financial and economic capacity of:
— minimum turnover over the last 2 financial years of country twice annual minimum wages (in 2019 figures) Twice 60 % of annual median income (in 2017 figures)
Austria 30 211 EUR
Belgium 38 256 EUR
Bulgaria 6 864 EUR
Croatia 12 144 EUR
Cyprus 17 396 EUR
Czechia 12 456 EUR
Denmark 35 260 EUR
Estonia 12 960 EUR
Finland 28 764 EUR
France 36 504 EUR
Germany 37 368 EUR
Greece 16 416 EUR
Hungary 11 136 EUR
Ireland 39 744 EUR
Italy 19 850 EUR
Latvia 10 320 EUR
Lithuania 13 320 EUR
Luxemburg 49 704 EUR
Malta 15 240 EUR
Netherlands 38 784 EUR
Poland 12 552 EUR
Portugal 16 800 EUR
Romania 10 704 EUR
Slovakia 12 480 EUR
Slovenia 21 288 EUR
Spain 25 200 EUR
Sweden 30 474 EUR
United Kingdom 34 872 EUR
For tenderers from non-EU countries the financial and economic capacity will be determined in analogy: twice annual minimum wages (in 2019 figures) or twice 60 % of the annual median income (in 2017 figures).
Financial and economic capacity shall be assessed on the basis of the information included in the following documents, to be supplied by tenderers:
— Income declaration for at least the two most recent financial years. For legal persons, this can be done through a tax declaration, statement of overall turnover or audited accounts. For tenderers who are natural persons, gross income shall be deemed to represent turnover.
If the tenderer is unable to provide the documents requested, he may prove his economic and financial capacity by any other document which the European Parliament considers appropriate.
The tenderer may also rely on the capacity of other entities, irrespective of the legal nature of the links between himself/herself and those entities (see Sections 7 and 8 above on groups of economic operators and sub-contracting). In that case, he/she shall prove to the European Parliament that he/she shall have the resources necessary for the performance of the contract, for example by producing a commitment on the part of those entities to make them available to him. In that case, the European Parliament is entitled to refuse the application or the tender submitted if it has doubts about the commitment by the third party or about that party’s financial capacity. Parliament may, where applicable, require the tenderer and those other entities to be jointly and severally liable for the performance of the contract.
Tenderers shall have sufficient technical and professional capacity to enable them to perform the contract in compliance with the contractual provisions. If, in the light of the information supplied, the European Parliament has doubts about a tenderer's technical and professional capacity, or if this is clearly insufficient for the performance of the contract, the tender may be rejected without the tenderer being able to claim any financial compensation.
With regards to the contract which is the subject of this invitation to tender, the European Parliament requires tenderers, including the persons responsible for carrying out the services, to have the following technical and professional capacity:
— At least one (1) person of the core team need to have a professional and/or academic experience of a minimum of three (3) years, of which at least two (2) years in one of the six (6) areas described under “Objectives” of the Global Terms of Reference of this Framework service contract (Annex I) the tenderer is applying for, obtained after their university degree Moreover,
—— to qualify as a researcher, a professional and/or academic experience of a minimum of three (3) years is required,
—— to qualify as a senior researcher, a professional and/or academic experience of a minimum of five (5) years is required,
—— at least one person to qualify as project leader, a professional and/or academic experience of a minimum of five (5) years is required,
— A publishing record in the field of the EU budget.
These minimal requirements of technical and professional capacity shall be assessed on the basis of the information included in the following documents, to be supplied by tenderers:
— The educational and professional qualifications (CVs) of the staff planned for the performance of the contract, including the ones of any sub-service providers or sub contractors, if relevant. For each CV (maximum three (3) pages), the tenderer shall indicate if it corresponds to a researcher, senior researcher or project leader profile (please refer to the corresponding definitions used here above for additional information),
— A compilation of publications of the staff planned for the execution of the services on relevant issues carried out in the past five (5) years.
The tenderer or candidate may also rely on the capacity of other entities, irrespective of the legal nature of the links between himself and those entities (see Sections 7 and 8 above on groups of economic operators and sub-contracting). In that case, he/she shall prove to the European Parliament that he/she shall have the resources needed to perform the contract, for instance by providing a commitment by those entities to that effect. The European Parliament is entitled to refuse the application or the tender submitted if it has doubts about the commitment of the third party.
For a group of economic operators and in case of sub-contracting, it is the global technical and professional capacity of all the members that is taken into account in the evaluation.
For the duration of this multiple Framework service contract, the contractor shall guarantee the same level of quality as defined in the selection criteria included in the Rules for tendering. This guarantee of continuity shall also apply in drop-outs of experts, for example:
— on account of sickness or accident, a member of staff is unable to continue providing services,
— a person specified in the contract does not perform his duties under this contract,
— for any other reason beyond the control of the contractor, it becomes necessary to replace any of his staff.
In such cases, the contractor shall provide a replacement with at least equivalent qualifications and experience and acceptable to the EP in order not to jeopardise the implementation of the multiple Framework service contract. The EP therefore reserves the right to accept or reject any replacement expert proposed during the performance of the contract. The EP authorisation shall always be requested and granted in writing.
Section IV: Procedure
European Parliament's premises (Brussels).
Tenderers who wish to attend the opening of the tenders are asked to notify the European Parliament by email to the following address: firstname.lastname@example.org no later than 4.11.2019.
Section VI: Complementary information