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Supplies - 328156-2017

22/08/2017    S159

Belgium-Brussels: Regular and ad hoc supply of flowers and related services

2017/S 159-328156

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Council of the European Union, secrétariat général
Postal address: rue de la Loi 175
Town: Bruxelles
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Postal code: 1048
Country: Belgium
Contact person: Procurement Coordination Unit
Telephone: +32 22818062
Fax: +32 22800262
Internet address(es):
Main address:
Address of the buyer profile:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Regular and ad hoc supply of flowers and related services.

Reference number: UCA 17/056.
II.1.2)Main CPV code
03121210 Floral arrangements - QA11
II.1.3)Type of contract
II.1.4)Short description:

Conclusion of a framework contract with 3 contractors for the regular and ad hoc supply of flowers and related services.

II.1.5)Estimated total value
Value excluding VAT: 1.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
03121200 Cut flowers
79952000 Event services
II.2.3)Place of performance
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
II.2.4)Description of the procurement:

The General Secretariat of the Council of the European Union and the European Commission are intending to enter into an interinstitutional framework contract with 3 contractors for:

— the regular delivery (weekly and monthly) of floral decorations for reception and representation areas as well as for formal and working meals,

— the ad hoc delivery of floral decorations when there are European Council meetings or other similar events,

— the delivery of ad hoc orders for bouquets or roses for specific events,

— the delivery of funeral wreaths.

Floral decoration involves fresh cut and uncut flowers, particularly arranged in floral compositions, bouquets, displays, table centrepieces or small table decorations.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

this contract will initially run for up to 24 months.

2 renewals of 12 months each are envisaged, giving a maximum term of 48 months in total.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The General Secretariat of the Council shall not publish the estimated value of the contracts. The estimated volume of the contract is indicated in the specifications.

Tenderers are invited to take part in a mandatory site visit. Information about authorised persons and access procedures: see invitation to tender.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
List and brief description of selection criteria:

see specifications.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

see specifications.

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 21/09/2017
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 28/09/2017
Local time: 11:00

bâtiment Justus Lipsius, rue de la Loi 175, 1048 Bruxelles, BELGIUM.

Information about authorised persons and opening procedure:

see invitation to tender. The opening of tenders may be postponed, at short notice, owing to unforeseen events occurring in the General Secretariat's buildings on the day on which the tender opening session was initially scheduled.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic payment will be used
VI.3)Additional information:

Questions/answers and consulting the specifications using the 'eTendering' application:

VI.4)Procedures for review
VI.4.1)Review body
Official name: Court of Justice of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Council of the European Union, secrétariat général
Postal address: rue de la Loi 175/Wetstraat 175
Town: Brussels
Postal code: 1048
Country: Belgium
Telephone: +32 2-281-8062
Fax: +32 2-2800262
Internet address:
VI.5)Date of dispatch of this notice: