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Services - 330459-2017
23/08/2017    S160

United Kingdom-Birkenhead: Video-conferencing equipment

2017/S 160-330459

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Wirral Borough Council
Postal address: Old Market House, 4th Floor, West Wing, Hamilton Street
Town: Birkenhead
NUTS code: UKD74 Not specified
Postal code: CH41 5AL
Country: United Kingdom
Contact person: Corporate Procurement
E-mail: tenders@wirral.gov.uk
Telephone: +44 151666200
Internet address(es):
Main address: http://www.wirral.gov.uk/
Address of the buyer profile: http://www.wirral.gov.uk/
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.the-chest.org.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.the-chest.org.uk/
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Webcasting / audio / electronic voting replacement or upgrade.

Reference number: DN290878
II.1.2)Main CPV code
32232000 Video-conferencing equipment
II.1.3)Type of contract
Services
II.1.4)Short description:

[1] Facilitate the broadcasting of the democratic processes and to permit constructive engagement with both constituents of and organisations on the Wirral.

[2] Design, implement and maintain the webcasting, recording council and digital storage of council, cabinet and committee meetings, as well as consultations and briefings.

[3] Replace / upgrade the current audio system [including loop facility] in the council's chamber and committee meeting rooms.

[4] Replace / upgrade the Council's Electronic voting system in the Council Chamber, Wallasey Town Hall.

[5] Provide a chamber / committee room booking facility with monitors communicating which meeting is taking place

It is envisaged the Council will require a 2 or 3 year lease purchase option. The pricing schedule will reflect this.

II.1.5)Estimated total value
Value excluding VAT: 275 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
32321200 Audio-visual equipment
32321300 Audio-visual materials
II.2.3)Place of performance
NUTS code: UKD74 Not specified
II.2.4)Description of the procurement:

[1] Facilitate the broadcasting of the democratic processes and to permit constructive engagement with both constituents of and organisations on the Wirral.

[2] Design, implement and maintain the webcasting, recording council and digital storage of council, cabinet and committee meetings, as well as consultations and briefings.

[3] Replace / upgrade the current audio system [including loop facility] in the council's chamber and committee meeting rooms.

[4] Replace / upgrade the Council's Electronic voting system in the Council Chamber, Wallasey Town Hall.

[5] Provide a chamber / committee room booking facility with monitors communicating which meeting is taking place.

It is envisaged the Council will require a 2 or 3 year lease purchase option. The pricing schedule will reflect this.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Price / Weighting: 70
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
II.2.6)Estimated value
Value excluding VAT: 275 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.7)Conditions for opening of tenders
Date: 20/09/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Royal Courts of Justice
Postal address: Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
Official name: Royal Courts of Justice
Postal address: Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.5)Date of dispatch of this notice:
21/08/2017