Supplies - 331248-2015

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22/09/2015    S183

Belgium-Brussels: Supply of foodstuffs

2015/S 183-331248

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Commission
Postal address: CSM 1 05/43
Town: Brussels
Postal code: 1049
Country: Belgium
Contact person: Office for Infrastructure and Logistics — Brussels
For the attention of: OIB.DR.2 Finance and Public Procurement
E-mail: oib-marches-publics@ec.europa.eu
Telephone: +32 22986989
Fax: +32 22960570

Internet address(es):

General address of the contracting authority: http://ec.europa.eu

Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.htm

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1065

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply of foodstuffs.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Brussels-Capital Region.

NUTS code BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 135 000 and 2 615 000 EUR
II.1.5)Short description of the contract or purchase(s)
This contract is for the supply of foodstuffs for the crèches, childcare facilities and VIP restaurant managed by the European Commission in Brussels.
 It is divided into 6 lots:
 lot 1: supply of fresh fruit, vegetables and herbs for the crèches, childcare facilities and VIP restaurant;
 lot 2: supply of pre-packaged and vacuum-packed products for the crèches and childcare facilities managed by the European Commission in Brussels;
 lot 3: supply of deep-frozen products for the crèches, childcare facilities and VIP restaurant;
 lot 4: supply of fresh and processed meat for the crèches, childcare facilities and VIP restaurant;
 lot 5: supply of fine fresh and processed meat for the VIP restaurant;
 lot 6: supply of fish, shellfish and other seafood for the VIP restaurant.
II.1.6)Common procurement vocabulary (CPV)

03200000 Cereals, potatoes, vegetables, fruits and nuts, 03222000 Fruit and nuts, 15613300 Cereal products, 15100000 Animal products, meat and meat products, 15110000 Meat, 15131120 Sausage products, 03300000 Farming, hunting and fishing products, 03330000 Farm animal products, 15896000 Deep-frozen products, 03210000 Cereals and potatoes, 03220000 Vegetables, fruits and nuts, 15800000 Miscellaneous food products, 15894700 Delicatessen, 15000000 Food, beverages, tobacco and related products, 15890000 Miscellaneous food products and dried goods, 15820000 Rusks and biscuits; preserved pastry goods and cakes, 03142300 Edible products of animal origin, 03310000 Fish, crustaceans and aquatic products, 55500000 Canteen and catering services, 15894000 Processed food products, 15111000 Bovine meat, 15111100 Beef, 15111200 Veal, 15112000 Poultry, 15112100 Fresh poultry, 15112110 Geese, 15112120 Turkeys, 15112130 Chickens, 15112140 Ducks, 15112300 Poultry livers, 15112310 Foie gras, 15113000 Pork, 15114000 Offal, 15115000 Lamb and mutton, 15115100 Lamb, 15115200 Mutton, 15117000 Goat meat, 15118000 Horse, ass, mule or hinny meat, 15118100 Horsemeat, 15118900 Ass, mule or hinny meat, 15119000 Various meats, 15119100 Rabbit meat, 15119200 Hare meat, 15119300 Game, 15119500 Pigeons, 15130000 Meat products, 15131000 Meat preserves and preparations, 15131100 Sausage-meat products, 15131110 Sausage meat, 15131130 Sausages, 15131134 Black pudding and other blood sausages, 15131135 Poultry sausages, 15131200 Dried, salted, smoked or seasoned meat, 15131210 Gammon, 15131220 Bacon, 15131230 Salami, 15131300 Liver preparations, 15131310 Pâté, 15131320 Preparations of goose or duck liver, 15131400 Pork products, 15131410 Ham, 15131420 Meatballs, 15131490 Prepared pork dishes, 15131500 Poultry products, 15131600 Beef and veal products, 15131610 Beef meatballs, 15131620 Minced beef, 15131640 Beefburgers, 15131700 Meat preparations, 15200000 Prepared and preserved fish, 15220000 Frozen fish, fish fillets and other fish meat, 15230000 Dried or salted fish; fish in brine; smoked fish, 15240000 Canned or tinned fish and other prepared or preserved fish, 15250000 Seafood, 15210000 Fish fillets, fish livers and roe

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Supply of fresh fruit, vegetables and herbs for the crèches, childcare facilities and VIP restaurant
1)Short description
This lot is for the supply of fresh fruit, vegetables and herbs for the crèches, childcare facilities and VIP restaurant managed by the European Commission in Brussels.
2)Common procurement vocabulary (CPV)

03200000 Cereals, potatoes, vegetables, fruits and nuts, 03210000 Cereals and potatoes, 03220000 Vegetables, fruits and nuts

3)Quantity or scope
Estimated value excluding VAT:
Range: between 670 000 and 820 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Supply of pre-packaged and vacuum-packed products for the crèches and childcare facilities managed by the European Commission in Brussels
1)Short description
This lot is for the supply of pre-packaged and vacuum-packed products (raw or vacuum-cooked products) for the crèches and childcare facilities managed by the European Commission in Brussels.
2)Common procurement vocabulary (CPV)

03200000 Cereals, potatoes, vegetables, fruits and nuts, 03222000 Fruit and nuts, 15613300 Cereal products

3)Quantity or scope
Estimated value excluding VAT:
Range: between 210 000 and 260 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Supply of deep-frozen products for the crèches, childcare facilities and VIP restaurant
1)Short description
This lot is for the supply of deep-frozen products for the crèches, childcare facilities and VIP restaurant managed by the European Commission in Brussels.
2)Common procurement vocabulary (CPV)

15896000 Deep-frozen products

3)Quantity or scope
Estimated value excluding VAT:
Range: between 400 000 and 490 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Supply of fresh and processed meat for the crèches, childcare facilities and VIP restaurant
1)Short description
This lot is for the supply of fresh and processed meat for the crèches, childcare facilities and VIP restaurant managed by the European Commission in Brussels.
2)Common procurement vocabulary (CPV)

15100000 Animal products, meat and meat products, 15110000 Meat, 15131120 Sausage products, 03300000 Farming, hunting and fishing products, 03330000 Farm animal products, 15111000 Bovine meat, 15111100 Beef, 15111200 Veal, 15112000 Poultry, 15112100 Fresh poultry, 15112110 Geese, 15112120 Turkeys, 15112130 Chickens, 15112140 Ducks, 15112300 Poultry livers, 15112310 Foie gras, 15113000 Pork, 15114000 Offal, 15115000 Lamb and mutton, 15115100 Lamb, 15115200 Mutton, 15117000 Goat meat, 15118000 Horse, ass, mule or hinny meat, 15118100 Horsemeat, 15118900 Ass, mule or hinny meat, 15119000 Various meats, 15119100 Rabbit meat, 15119200 Hare meat, 15119300 Game, 15119500 Pigeons, 15130000 Meat products, 15131000 Meat preserves and preparations, 15131100 Sausage-meat products, 15131110 Sausage meat, 15131130 Sausages, 15131134 Black pudding and other blood sausages, 15131135 Poultry sausages, 15131200 Dried, salted, smoked or seasoned meat, 15131210 Gammon, 15131220 Bacon, 15131230 Salami, 15131300 Liver preparations, 15131310 Pâté, 15131320 Preparations of goose or duck liver, 15131400 Pork products, 15131410 Ham, 15131420 Meatballs, 15131490 Prepared pork dishes, 15131500 Poultry products, 15131600 Beef and veal products, 15131610 Beef meatballs, 15131620 Minced beef, 15131640 Beefburgers, 15131700 Meat preparations

3)Quantity or scope
Estimated value excluding VAT:
Range: between 480 000 and 585 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Supply of fine fresh and processed meat for the VIP restaurant
1)Short description
This lot is for the supply of fine fresh and processed meat for the VIP restaurant managed by the European Commission in Brussels.
2)Common procurement vocabulary (CPV)

15100000 Animal products, meat and meat products, 15110000 Meat, 15131120 Sausage products, 03142300 Edible products of animal origin, 15111000 Bovine meat, 15111100 Beef, 15111200 Veal, 15112000 Poultry, 15112100 Fresh poultry, 15112110 Geese, 15112120 Turkeys, 15112130 Chickens, 15112140 Ducks, 15112300 Poultry livers, 15112310 Foie gras, 15113000 Pork, 15114000 Offal, 15115000 Lamb and mutton, 15115100 Lamb, 15115200 Mutton, 15117000 Goat meat, 15118000 Horse, ass, mule or hinny meat, 15118100 Horsemeat, 15118900 Ass, mule or hinny meat, 15119000 Various meats, 15119100 Rabbit meat, 15119200 Hare meat, 15119300 Game, 15119500 Pigeons, 15130000 Meat products, 15131000 Meat preserves and preparations, 15131100 Sausage-meat products, 15131110 Sausage meat, 15131130 Sausages, 15131134 Black pudding and other blood sausages, 15131135 Poultry sausages, 15131200 Dried, salted, smoked or seasoned meat, 15131210 Gammon, 15131220 Bacon, 15131230 Salami, 15131300 Liver preparations, 15131310 Pâté, 15131320 Preparations of goose or duck liver, 15131400 Pork products, 15131410 Ham, 15131420 Meatballs, 15131490 Prepared pork dishes, 15131500 Poultry products, 15131600 Beef and veal products, 15131610 Beef meatballs, 15131620 Minced beef, 15131640 Beefburgers, 15131700 Meat preparations

3)Quantity or scope
Estimated value excluding VAT:
Range: between 180 000 and 220 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Supply of fish, shellfish and other seafood for the VIP restaurant
1)Short description
This lot is for the supply of fish, shellfish and other seafood for the VIP restaurant managed by the European Commission in Brussels.
2)Common procurement vocabulary (CPV)

03310000 Fish, crustaceans and aquatic products, 15200000 Prepared and preserved fish, 15220000 Frozen fish, fish fillets and other fish meat, 15230000 Dried or salted fish; fish in brine; smoked fish, 15240000 Canned or tinned fish and other prepared or preserved fish, 15250000 Seafood, 15210000 Fish fillets, fish livers and roe

3)Quantity or scope
Estimated value excluding VAT:
Range: between 195 000 and 240 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment at 30 days as stated in the provisions of the draft contract appended to the specifications.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Each individual grouping member must comply with the non-exclusion criteria. The grouping as a whole must comply with the selection criteria (see points III.2.2 and III.2.3) and the different grouping members will be jointly and severally liable for contract performance.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: the tenderer must enclose identity details (see Annex 1.1 to the specifications), and all the documents and information required under point III.2 'Conditions for participation' of this notice and listed in Annex 1 to the specifications.
The tenderer shall enclose documentary proof with the name of the country in which he has his head office or is domiciled, as required under law in his country of residence.

The tenderer shall enclose a duly signed and dated solemn declaration stating that he is not in any of the situations which would exclude him from participating in a contract awarded by the European Union. The solemn declaration must take the form of the template published on the following page, in its entirety: http://ec.europa.eu/oib/procurement_fr.htm

NB: the successful tenderer must, on pain of exclusion, provide the following documentary evidence in support of the solemn declaration prior to signature of the contract:
— recent extract from the judicial record or, failing this, an equivalent document recently issued by an appropriate judicial or administrative body in the country in which the tenderer resides, stating that he is not bankrupt or being wound up, his affairs are not being administered by the court, he has not entered into an arrangement with creditors, he has not suspended business activities, he is not the subject of proceedings of this nature, nor is he in any analogous situation arising from a similar procedure under national laws or regulations,
— recent extract from the judicial record or, failing this, an equivalent document recently issued by an appropriate judicial or administrative body in the country in which the tenderer resides, stating that he has not been convicted of an offence concerning his professional conduct by a judgment which has the force of 'res judicata' and has not been the subject of a judgment which has the force of 'res judicata' for fraud, corruption, involvement in a criminal organisation or for any other illegal activity detrimental to the Union's financial interests,
— recent certificate issued by an appropriate body in the country in which the tenderer resides, stating that he has fulfilled his obligations in respect of payment of social security contributions,
— recent certificate issued by an appropriate body in the country in which the tenderer resides, stating that he has fulfilled his obligations in respect of payment of taxes (direct taxes and VAT) in accordance with legal provisions in said country.
Where no such documents or certificates are issued in the country concerned, they may be replaced by a statement under oath, or failing that, a solemn declaration made by the tenderer before a judicial or administrative body, a notary or a qualified professional body in said country.
NB: in the event they are awarded the contract, groupings must provide the solemn declaration along with the supporting documents and information for each individual member.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: the tenderer must provide:
— copy of the financial statements (balance sheets and operating accounts) for the past 2 financial years, showing the annual pre-tax profit. If, for a valid reason, the tenderer is unable to provide them, he must enclose a statement as to annual pre-tax profits for the past 2 years. If the financial statements or the declaration show an average loss over the past 2 years, the tenderer must provide another document as proof of his financial and economic capacity, such as an appropriate guarantee from a third party (e.g. the parent company), statements from auditors, chartered accountants or equivalent,
— statement as to overall annual turnover during the past 2 financial years.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
 the tenderer must provide:
 — authorisation or operating licence from the Federal Agency for the Safety of the Food Chain (FASFC for Belgium) or equivalent for other countries,
 — list of the main supplies directly related to the contract and provided during the past 2 years, with details of their value, duration, start date and particulars of the public or private recipients involved,
 — quality management certification (e.g. ISO 9001 or equivalent) or, if the tenderer has no access to such certificates or no possibility of obtaining them within the time limits set, other evidence of equivalent quality assurance measures provided by himself,
 — environmental management certification (e.g. ISO 14001, EMAS, GLOBAL GAP or any equivalent certification) or, if the tenderer has no access to such certificates or no possibility of obtaining them within the time limits set, any other means of proof submitted by himself to ensure environmental management.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
OIB.DR.2/PO/2015/052/673.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
30.10.2015 - 17:30
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 6.11.2015 - 10:00

Place:

Office for Infrastructure and Logistics — Brussels (OIB), CSM 1 Building, cours Saint-Michel 1 (entrance via rue Père de Deken 23), 1040 Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 1 duly authorised representative per tenderer may attend the opening of tenders (a passport or identity card must be presented). Tenderers wishing to attend must inform Unit OIB DR.2 Finance and Public Procurement, in writing, no later than 2 working days prior to the opening session (see address details given in point I.1).

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36 months after award.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The specifications and additional documents (including questions and answers) will be available at the following web address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1065

1) Interested parties are invited to register via the website. They will then be notified by the online public procurement system of any updates available for this invitation to tender. Parties not registered on the site are requested to consult it regularly. The Commission cannot be held responsible should tenderers not be aware of any additional information on this invitation to tender given on this website.
 The site will be updated regularly and it is the responsibility of tenderers to check for any updates and modifications during the tendering period.
 Additional information on contract terms, contract renewals, conditions for participation, minimum levels of capacity required, total estimated contract volume, etc. can be found in the specifications available on the aforementioned website. No paper version will be issued. EMAS-certified since 2005, the OIB adopts an environmentally friendly attitude. EMAS is the eco-management and audit scheme, the EU voluntary instrument used by organisations to improve their environmental performance.

2) For further information on participating in the invitation to tender and on the sequence of procedures for public procurement at the OIB, please consult the 'Guide for tenderers' and the brochure 'Doing business with the European Commission', accessible via the link: http://ec.europa.eu/oib/procurement_fr.htm

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
10.9.2015