Works - 333502-2018

01/08/2018    S146

Belgium-Brussels: Design, the production, the installation, the maintenance and the dismantling of the temporary exhibition “Fake. An Honest History of Forgery and Falsification”

2018/S 146-333502

Contract notice

Works

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Parliament, Directorate-General for Communication, Directorate for Visitors, House of European History
Postal address: 60 rue Wiertz
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Postal code: 1047
Country: Belgium
E-mail: hehtenders@ep.europa.eu
Internet address(es):
Main address: www.europarl.europa.eu/tenders/invitations.htm
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3866
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Design, the production, the installation, the maintenance and the dismantling of the temporary exhibition “Fake. An Honest History of Forgery and Falsification”

II.1.2)Main CPV code
92521100 Museum-exhibition services
II.1.3)Type of contract
Works
II.1.4)Short description:

The Invitation to Tender aims at establishing a works contract for the design, the production, the installation, the maintenance and the dismantling of the temporary exhibition with a working title “Fake. An Honest History of Forgery and Falsification”, in line with international museum and conservation standards, at the House of European History in Brussels.

II.1.5)Estimated total value
Value excluding VAT: 1 250 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
79930000 Specialty design services
45212313 Museum construction work
71000000 Architectural, construction, engineering and inspection services
31500000 Lighting equipment and electric lamps
39100000 Furniture
44523200 Mountings
32322000 Multimedia equipment
79822500 Graphic design services
II.2.3)Place of performance
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
II.2.4)Description of the procurement:

The Invitation to Tender aims at establishing a works contract for the design, the production, the installation, the maintenance and the dismantling of the temporary exhibition with a working title “Fake. An Honest History of Forgery and Falsification”, in line with international museum and conservation standards, at the House of European History in Brussels. Those services / works include:

1. design of the temporary exhibition, in cooperation with the HEH curatorial team;

2. fit-out of the existing spaces, production, delivery and installation of partition walls, furniture, showcases, display bases and mounting supports for objects including handling and installation of the objects, graphics and scenographic elements;

3. supply and installation of the lighting equipment, audiovisual and multimedia hardware and all other necessary technical installations, including exhibition control system, bearing in mind the reuse of parts of the existing lighting system (“Medialon”) and grids fixed to the ceiling;

4. development and implementation of all the audiovisual and multimedia software;

5. directing and production of films and presentations, based on scenarios prepared by HEH team, among which interviews with experts identified by HEH;

6. production of hands-on elements, among which games and quizzes;

7. production of replicas;

8. maintenance of the temporary exhibition in good operating level and consequently minimization of downtime, including occasional change of objects in showcases;

9. dismantling, de-installation of objects, sorting and disposal of the temporary exhibition;

10. content, object, image, footage, and music research and acquisition, including necessary rights, for exhibition, online and print use;

11. placing a palisade during installation and dismantling of the exhibition.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality of the design / Weighting: 49
Quality criterion - Name: Quality of the methodology, project management, planning and as well as the composition of the team(s) / Weighting: 21
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 1 250 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 30
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See Specifications document.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

See Specifications document.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

See Specifications document.

III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

See draft contract.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 02/10/2018
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 09/10/2018
Local time: 10:00
Place:

Tenders will be opened at the European Parliament on 9.10.2018 at 10:00 am CET.

Tenderers wishing to attend the opening of the tenders are asked to notify the Parliament, no later than two working days before the tender opening date, by email at hehtenders@europarl.europa.eu

Only 2 representatives may attend. Further details: see Conditions document.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

Visit to the premises:

There will be an optional visit to the premises on: 4.9.2018 at 10:00 am CET.

Any economic operator who has been directly sent, by the European Parliament, the documents relating to the Invitation to Tender for this contract, or who has obtained them through other channels, may participate in the visit to the premises. Economic operators wishing to do so must communicate their names, the names and positions of those attending as well as their birthdate, nationality and passport or ID card number (which they have to bring) 2 working days before the visit by e-mail to the following address: hehtenders@europarl.europa.eu

A maximum of 2 representatives per economic operator may attend.

The European Parliament reserves the right to use a negotiated procedure without prior publication of a Contract Notice, according to Article 134.1 (e) of Delegated Regulation (EU) Nº 1268/2012 on the rules of application of Regulation (EU, Euratom) Nº 966/2012 of the European Parliament and of the Council on the financial rules applicable to the general budget of the Union as last amended by Commission delegated regulation (EU) 2015/2462 of 30.10.2015.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the Court of Justice of the European Union
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2600
VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Town: Strasbourg
Country: France
VI.4.4)Service from which information about the review procedure may be obtained
Official name: General Court of the Court of Justice of the European Union
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2600
VI.5)Date of dispatch of this notice:
20/07/2018