Services - 333503-2018

01/08/2018    S146

Belgium-Brussels: Framework contract for Services for the organisation of communication and information activities of EPLO Helsinki

2018/S 146-333503

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Parliament
Postal address: 60 rue Wiertz
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1047
Country: Belgium
E-mail: ephelsinki@europarl.europa.eu

Internet address(es):

Main address: www.europarl.europa.eu

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3684
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
Official name: European Parliament Information Office
Postal address: Malminkatu 16
Town: Helsinki
Postal code: 00100
Country: Finland
E-mail: ephelsinki@europarl.europa.eu
NUTS code: FI SUOMI / FINLAND

Internet address(es):

Main address: www.europarl.europa.eu/www.europarl.fi

I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework contract for Services for the organisation of communication and information activities of EPLO Helsinki

Reference number: COMM/AWD/2018/541
II.1.2)Main CPV code
79416000 Public relations services
II.1.3)Type of contract
Services
II.1.4)Short description:

The purpose of the contract is to provide support and technical assistance in the organisation of communication and information activities of the EPLOs addressed to stakeholders, media and general public that often have high political and strategic importance and require complex logistics. In general terms, the contractor will perform two major functions:

1) strategic advice, consultancy and support services in the field of communication and information; and

2) management of associated tasks, through contracting and coordination of third party providers, notably in relation to the organisation of events.

II.1.5)Estimated total value
Value excluding VAT: 760 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
79530000 Translation services
79418000 Procurement consultancy services
79540000 Interpretation services
79994000 Contract administration services
79553000 Desktop publishing services
79950000 Exhibition, fair and congress organisation services
II.2.3)Place of performance
NUTS code: FI SUOMI / FINLAND
Main site or place of performance:

Finland.

II.2.4)Description of the procurement:

The establishment of a framework contract for communication services serves these objectives:

— to allow the EPLO to draw on high-quality professional support for a variety of tasks that can easily be outsourced and thus free capacity in the Offices for more strategic work,

— to streamline procurement processes,

— to facilitate day-to-day operations with a simple ordering process, while safeguarding the respect of procurement rules,

— to allow ramping up the scale of communication activities during the election campaign.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 760 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

Initial contract of 1 year, followed by three potential renewals, up to a maximum period of 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 01/10/2018
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 15/10/2018
Local time: 10:00
Place:

See tender documents.

Information about authorised persons and opening procedure:

See tender documents.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the Court of Justice of the European Union
Town: Luxembourg
Country: Luxembourg

Internet address: http://curia.europa.eu/

VI.4.2)Body responsible for mediation procedures
Official name: The European Ombudsman
Town: Strasbourg
Country: France

Internet address: http://www.ombudsman.europa.eu/

VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Official name: European Parliament - Directorate-General for Communication
Postal address: 60 rue Wiertz
Town: Brussels
Postal code: 1047
Country: Belgium
VI.5)Date of dispatch of this notice:
25/07/2018