Supplies - 333691-2020

15/07/2020    S135

United Kingdom-Chester: Surgical tracking and tracing systems

2020/S 135-333691

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Countess of Chester Hospital NHS Foundation Trust
Postal address: Liverpool Road
Town: Chester
NUTS code: UKD6 Cheshire
Postal code: CH2 1UL
Country: United Kingdom
E-mail: info@coch-cps.co.uk
Telephone: +44 1244365143

Internet address(es):

Main address: www.coch.nhs.uk

I.1)Name and addresses
Official name: The eligible users of the proposed framework agreement are available for unrestricted and fulldirect access, free of charge at: www.nhssourcing.co.uk
Town: UK
NUTS code: UK UNITED KINGDOM
Country: United Kingdom
E-mail: info@coch-cps.co.uk

Internet address(es):

Main address: www.nhssourcing.co.uk

I.2)Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.nhssourcing.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.nhssourcing.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

National Framework Agreement for Real-time Healthcare Tracking and Patient Flow Systems

Reference number: F/033/TR/20/IB
II.1.2)Main CPV code
33169500 Surgical tracking and tracing systems
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The Countess of Chester Hospital NHS Foundation Trust, through its commercial procurement services, wishes to award a multi-supplier national framework agreement with two lots:

Lot 1: Supply, Installation and Support of Real-time Healthcare Tracking and Patient Flow Systems;

Lot 2: Maintenance and Support of Installed Real-time Healthcare Tracking and Patient Flow Systems.

Lot 2 is expected to be used to award contracts for the ongoing maintenance of an already installed system.

Tenders may be submitted for one or both lots.

II.1.5)Estimated total value
Value excluding VAT: 54 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Lot 1: Supply, Installation and Support of Real-time Healthcare Tracking and Patient Flow Systems

Lot No: 1
II.2.2)Additional CPV code(s)
33169500 Surgical tracking and tracing systems
48000000 Software package and information systems
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

Lot 1 concerns the supply, installation and support of real-time healthcare tracking and patient flow systems.

Real-time healthcare tracking and patient flow systems are defined as the software and hardware which enable a hospital to access real time data to improve patient flow. This includes tracking patients, assets and staff and to include the status of each.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 54 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The services provided under the framework are complex, involve extensive changes to ways of working for client organisations and involve many different stakeholder groups and enabling steps. Typically, a project can take 2 years from initial scoping/inquiry to contract signature. A shorter framework agreement period than proposed could lead to projects failing to conclude.

II.2)Description
II.2.1)Title:

Lot 2: Maintenance and Support of Installed Real-time Healthcare Tracking and Patient Flow Systems

Lot No: 2
II.2.2)Additional CPV code(s)
50000000 Repair and maintenance services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

Suppliers will provide ongoing maintenance and support services to either or both of the following:

• real-time healthcare tracking and patient flow systems supplied and installed by themselves.

• third party manufactured real-time healthcare tracking and patient flow systems.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 54 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The services provided under the framework are complex, involve extensive changes to ways of working for client organisations and involve many different stakeholder groups and enabling steps. Typically, a project can take 2 years from initial scoping/inquiry to contract signature. A shorter framework agreement period than proposed could lead to projects failing to conclude.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:

The services provided under the framework are complex, involve extensive changes to ways of working for client organisations and involve many different stakeholder groups and enabling steps. Typically, a project can take 2 years from initial scoping / inquiry to contract signature. A shorter framework agreement period could lead to projects failing to conclude with consequent waste.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 10/08/2020
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 12/08/2020
Local time: 15:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

How to express interest and bid for this opportunity

1) Browse to the esourcing portal https://www.nhssourcing.co.uk and click on view current opportunities;

2) Select the title of the ITT.

3) Review the ITT, framework agreement specification, prerequisites and list of eligible users (you may do this without registering).

4) Register your organisation on the eSourcing portal (this is only required once).

5) Accept the portal terms and conditions and click ‘continue’, enter your organisation and user details; note the username you chose and click ‘Save’ when complete; you will shortly receive an e-mail with your unique password (please keep this secure);

6) Login to the portal with the username/password.

7) Click the ‘PQQs/ITTs Open To All Suppliers’ link (These are pre-qualification questionnaires or invitations to tender open to any registered supplier).

8) Click on the relevant PQQ/ITT to access the content.

9) Click the ‘Express Interest’ button at the top of the page. This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page (This is a secure area reserved for your projects only). You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.

10) Responding to the ITT. Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining).

You can now use the messages function to communicate with the buyer and seek any clarification. Note the deadline for completion, then follow the on-screen instructions to complete the ITT There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help or contact the eTendering help desk.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Royal Courts of Justice
Town: London
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
10/07/2020