Services - 334119-2022

Submission deadline has been amended by:  405062-2022
22/06/2022    S119

Hungary-Budapest: Provision of Facility Management, Cleaning, Reception, and Auxiliary Services

2022/S 119-334119

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Institute of Innovation and Technology (EIT)
Postal address: Infopark, Building E, Neumann Janos utca 1
Town: Budapest
NUTS code: HU110 Budapest
Postal code: 1117
Country: Hungary
E-mail: eit-procurement@eit.europa.eu
Internet address(es):
Main address: http://eit.europa.eu/
Address of the buyer profile: http://eit.europa.eu/collaborate/procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=10662
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=10662
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=10662
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Innovation and technology boosting activities by way of awarding EU grants

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Facility Management, Cleaning, Reception, and Auxiliary Services

Reference number: 06/2022/OP/EITPROC
II.1.2)Main CPV code
79500000 Office-support services
II.1.3)Type of contract
Services
II.1.4)Short description:

The aim of this procurement procedure is to conclude a four-year framework contract with one provider for provision of outsourced services in the field of facility management, reception, and auxiliary services in accordance with the specifications and performance terms described in the present document. The framework contract will be implemented through specific contracts or order forms.

II.1.5)Estimated total value
Value excluding VAT: 740 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
79992000 Reception services
90910000 Cleaning services
30192000 Office supplies
II.2.3)Place of performance
NUTS code: HU110 Budapest
Main site or place of performance:

The tasks are to be performed at the premises of the EIT headquarters.

II.2.4)Description of the procurement:

The contractor, under supervision of EIT designated staff member (hereinafter contract manager), shall provide overall facility management, cleaning, reception, and auxiliary services, as described below:

— Profile 1 – Facility management services are needed in the framework of the logistics setup of the contracting authority. Tasks in the field of facility management services are – among others – distribution of goods, office material, office equipment; installation, moving, removal or fixing furniture; first line technical interventions (changing bulbs, checking functioning of technical installations and equipment). Tasks are to be carried out within the contracting authority’s premises;

— Profile 2 – Cleaning services are needed in the framework of the logistics setup of the contracting authority, guaranteeing proper and thorough cleaning according to the EIT request, keeping up a high hygiene level at office environment. The cleaning services are needed daily basis after the official working hours of the contracting authority;

— Profile 3 – Reception services are needed in the framework of logistics support to the contracting authority, guaranteeing proper access of visitors, secure entries and stay within the premises of the contracting authority, assistance in evacuation, handling of mail and courier services, dealing with incoming phone calls, operating the telephone switchboard, etc. Reception services are needed on a permanent basis, during the official working hours of the contracting authority;

— Profile 4 – Auxiliary services are needed in the framework of logistics support to the contracting authority, including but not limited to provision of stationery, archiving and disposal services etc. Auxiliary tasks are to be carried out both within the contracting authority’s and the contractor’s premises.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework contract shall be renewed automatically once for 24 months, starting from the date of completion of the tasks of the previous period, unless one of the parties receives formal notification to the contrary at least one month before the end of the ongoing duration. Renewal does not change or postpone any existing obligations.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Within three years following the signature of the framework contract resulting from the current call for tenders, the contracting authority may use the negotiated procedure under Point 11.1.e of Annex 1 to Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union to procure new services from the contractor(s) up to a maximum of 50 % of the initial framework contract ceiling. These services will consist in the repetition of similar services entrusted to the contractor(s) and will be awarded under the following conditions: lowest price.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 27/07/2022
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 28/07/2022
Local time: 11:00
Place:

EIT headquarters, Neuman Janos u 1/E, 1117 Budapest, HUNGARY.

Information about authorised persons and opening procedure:

Representative of each tenderer may attend the opening of the tenders. In this case, the interested tenderers are kindly requested to register beforehand by e-mail. Please note that due to the Covid-19 situation the opening procedure may be an online event by using Microsoft Teams.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu/
VI.4.4)Service from which information about the review procedure may be obtained
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu/
VI.5)Date of dispatch of this notice:
10/06/2022