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Prior information notice
This notice is for prior information only
Section I: Contracting authority
Section II: Object
Free-Flow Charging Package B: UK Enforcement Services and Package C: Non-UK Enforcement Services
Highways England is preparing for the procurement of a free-flow charging solution for commencement of live service between 2021 and 2024 which is primarily driven by the Dartford-Thurrock River Crossing existing road user charging scheme, and potentially any future road user charging schemes (e.g. Lower Thames Crossing).
2 proposed elements of the free-flow charging solution are UK Enforcement Services (Package B) and Non-UK Enforcement Services (Package C), which comprises of managing enforcement activities (including penalty charge notice payment processing) for vehicles registered in the UK (for Package B) and vehicles registered outside of the UK (for Package C), which is the subject of this prior information notice (PIN). Highways England wishes to consult with the market regarding the proposed approach for these packages.
The other proposed element of the free-flow charging solution is Road User Charging Services (Package A), which is subject to a separate PIN.
Inputs from the initial market engagement (referenced in PIN 18276-2018, located at https://ted.europa.eu/TED/notice/udl?uri=TED:NOTICE:018276-2018:TEXT:EN:HTML) were used to inform the commercial and procurement strategy for the free-flow charging solution. The commercial and procurement strategy proposes sourcing the following contract packages through a call for competition:
— Package A: road user charging services. To detect vehicles and create validated vehicle passage records, match vehicle passage records against payments or the exempt vehicle list, process road user charge payments, and manage accounts. This was identified as Package 1 and Package 2 in the initial market engagement, and includes the website and merchant acquirer services,
— Package B: UK enforcement services. To manage enforcement activities for vehicles registered in the UK including penalty charge notice payment processing. This was identified as Package 3 in the initial market engagement, and includes the website and merchant acquirer services,
— Package C: non-UK enforcement services. To manage enforcement activities for vehicles registered outside of the UK including penalty charge notice payment processing. This was identified as Package 4 in the initial market engagement, and includes the website and merchant acquirer services.
It is proposed that the following standalone capabilities required for the free-flow charging solution will utilise existing contracts and frameworks (i.e. not a call for competition) and are therefore outside the scope of this (or any subsequent) market engagement:
— user needs research,
— management information system,
— security audits,
— enforcement agents,
— minor engineering works.
Highways England is in the process of producing procurement documents for Package B and C and wishes to discuss these with the market and receive their feedback. To support this, suppliers will have the opportunity to attend a market engagement event. Suppliers can register for the market engagement event by following the instructions in Section II.2.14).
To support the market engagement, Highways England have created a Trello board for sharing documentation, which can be accessed at https://trello.com/b/ydApsqeC
The Package B and C requirements and a questionnaire will be published on the Trello board on Wednesday 31.7.2019, therefore suppliers will have one week to familiarise themselves with the requirements prior to the market engagement event. It is encouraged that suppliers do this to ensure productive discussions during the market engagement event about the requirements.
Following the market engagement event, suppliers will be given until Monday 19.8.2019 to answer a questionnaire which will seek feedback on the Package B and C requirements. Highways England will then review the questionnaire responses and may amend the procurement documents for each package in line with market feedback and in accordance with Highways England’s obligations under the Public Contracts Regulations 2015.
Suppliers should note that any procurements that may be launched following this PIN, and any resulting contracts that may be awarded, may be in the name of Highways England on behalf of the Secretary of State for Transport or in the name of the Secretary of State for Transport.
Suppliers who wish to attend the market engagement event on Wednesday 7.8.2019 can register by visiting the following link (http://tinyurl.com/y6heed6j) and completing the form by the deadline of 5:00 p.m. on Friday 2.8.2019. Attendance is strictly restricted to 1 attendee per organisation.
Section IV: Procedure
Section VI: Complementary information
This PIN is provided solely for the purposes of obtaining feedback from interested suppliers on the potential commercial opportunities to provide Package B and Package C.
The PIN summarises certain aspects of the potential procurements, but does not purport to contain complete descriptions of all such potential arrangements nor does it describe all arrangements that have been or may be entered into in relation to any possible procurements. Any structures and capabilities described in this PIN are proposals only and should not be taken as final.
The recipient of this PIN should note that the information contained in this PIN is preliminary in nature and is subject to amendment and completion. No decision has been made as to the form of any procurements and, as with all public procurements, it is subject to approval.
Accordingly, no reliance should be placed on any information contained in this PIN and no representation, warranty or covenant, express or implied, is or will be made, and no responsibility or liability is or will be accepted by Highways England or any of its advisors as to the accuracy, adequacy or completeness of such information within this PIN.
This PIN is not intended to form the basis of any investment decision or other evaluation by the recipient, does not constitute and should not be considered as a recommendation by any person regarding the project. Each party to whom this PIN is made available should, at its own cost and expense, make its own independent assessment of the procurement opportunities as it may deem necessary.
This PIN is written and provided in good faith; Highways England reserves the right to vary or not proceed with the procurements in any way and has no liability for costs, losses or other financial impacts to any party reading this PIN or taking part in the market engagement or any procurements that may follow from the market engagement.