Services - 335320-2017

25/08/2017    S162    Services - Contract notice - Open procedure 

Norway-Narvik: Musical organs

2017/S 162-335320

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Narvik kirkelige fellesråd
National registration number: 976 999 851
Postal address: Allen 10
Town: Narvik
Postal code: 8516
Country: Norway
Contact person: Øysten Paulsen
Telephone: +47 76913952

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Renovation of the Jemlich organ in Narvik church.

Reference number: 2017/133/414
II.1.2)Main CPV code
37311300 Musical organs
II.1.3)Type of contract
II.1.4)Short description:

The organ in Narvik church was built in 1982 by the company Jemlich Orgelbau (opus 1024), Dresden in Germany. It has 42 stops, 3 manuals and a pedal. After 35 years of use, it is necessary to renovate both the technical and the resonance.

Tenderers are asked to examine the detailed description of the work, which is attached to this competition.

II.1.5)Estimated total value
Value excluding VAT: 1 000 000.00 NOK
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Main site or place of performance:

Narvik church, 8516 Narvik, Norway.

II.2.4)Description of the procurement:

Tenderers are asked to examine the detailed description of the procurement, which is attached to this competition.

Tenderers are asked to note the following:

Narvik church is frequently used for church events and concerts year round. The church organ is a central part of this. We would like the renovation work to start in week 1, 2018 and completed by the end of March 2018.

II.2.5)Award criteria
Criteria below
II.2.6)Estimated value
Value excluding VAT: 1 000 000.00 NOK
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 3
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Tenderers are asked to examine the options described in the attached description of the procurement.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The following documentation is required for the organisational position:

1. A company registration certificate is required.

2. Certificates of registration in professional registers as determined by legislation in the countries in which

the tenderer is registered.

3. Tenderers are required to submit a VAT certificate, not older than 6 months from

the tender deadline expiry date.

4. A self-declaration in accordance with Regulations Annex 2 on HSE is to be submitted.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

The following documentation is to be submitted:

1. A credit rating based on the most recent financial figures. The rating shall be carried out by

a credit information company with permission to manage personal information.

2. The company's most recent annual report, including new information of relevance to the company's

fiscal figures.

3. Auditor approved accounts for 2016, as well as the half-year accounts for 2017.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

The following are to be submitted:

1. Tenderers shall have experience from a minimum of 3 similar assignments in the last 3 years.

Description of the tenderer's 3 most relevant contracts in the last 3 years.

The description must include information of the assignment's value, date and recipient. (Name,

telephone number and email address)

The Company Registration Certificate must be presented. References will be contacted if needed to clarify relevance

of the assignment's relevance through the description. It is, however, the tenderer's responsibility to

document relevance through the description.

2. Tenderers shall document sufficient implementation capability and capacity. An account

of the tenderer's average workforce in the last 3 years and of the equipment and

the materials at the tenderer's disposal for the implementation of the contract/assignment.

3. A good and well-functioning quality assurance system is required for the services that are to be provided.

An account/documentation of the tenderer's quality assurance system/

management system.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 25/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Norwegian
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31/03/2018
IV.2.7)Conditions for opening of tenders
Date: 25/09/2017
Local time: 12:00

The church warden's office

Alleen 10

8516 NARVIK.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The tender shall be designed according to the following outline

1. Tender letter signed by a responsible representative for the tenderer. The tender letter must include the following:

— An acceptance of the terms in the competition description and contract NS 8407:2011, which will be used for the contract. Any conditions must be stated here and shall be given in accordance with the stated provisions on conditions and deviations in the description. Furthermore, the letter must include the name and contact information of the tenderer's contact person.

2. A tax certificate is required.

3. A company registration certificate is required.

4. A credit assessment with key figures from a recognised credit rating agency.

5. A description of the tenderer's 3 most relevant contracts in the last 3 years.

6. An account of the tenderer's average workforce in the last 3 years and for

the equipment and materials that the tenderer can use for the fulfilment of

the contract/the assignment.

7. An account of the tenderer's quality assurance system/quality management system

8. The tenderer's specifications of the solution (the tenderer's response to the contracting authority's

requirement specifications with the requested documentation — attached to the description).

9. Project plan with an emphasis on progress and completion.

10. A completed price annex is required.

11. A completed contact form is required.

The contracting authority can, upon a request from tenderers before the tender deadline, open the church for a detailed inspection of the organ. Enquiries about this are to be sent by email to

Tenders in this competition shall be submitted by registered post to the contracting authority's address, which is stated in this competition.

The winner of the competition will be announced via as soon as the decision has been made by the church warden in Narvik, at the latest by Monday 9.10.2017.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Narvik kirkelige fellesråd
Postal address: Alleen 10
Town: Narvik
Postal code: 8516
Country: Norway
Telephone: +47 76913952

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Any appeals are to be filed with the contracting authority within 10 working days of the winner of the competition being announced.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: