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United Kingdom-London: Electrical installation work
Prior information notice
This notice is for prior information only
Section I: Contracting authority
Section II: Object
Supply and Installation of Electronic Security Equipment across the Parliamentary Estate
Supply and installation of electronic security equipment across the parliamentary estate.
The authority is looking to engage two contractors over a maximum term of 6 years (initially a 4-year term with potentially two 12-month extensions). Once appointed onto the framework, mini-competitions or direct awards will be issued based on the NEC3 or NEC4 suite of contracts. An invitation to tender (ITT) will be issued providing full details of the framework. Works will be awarded by mini-competition or direct award, where value for money can be demonstrated. The allocation of the work via direct awards, and to maintain a position on the framework, is likely to be subject to a performance management regime using key performance indicators. Please register your interest for this project through the PPCS In-Tend e-procurement site. Tenderers are encouraged to register their interest on or before 17 August 2020 to ensure that they have sufficient time to respond to the SQ. Electronic responses submitted via email are not acceptable. You will need to register your company details on the Houses of Parliament’s e-procurement portal: http://in-tendhost.co.uk/parliamentuk. Thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page, where you can log on using you existing username and password to register and expression of interest. If you have registered and forgotten your username and password, click on the ‘forgotten password’ link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the PPCS business support team via email: firstname.lastname@example.org or call =44 (0)2072191600 for further assistance.
Regulations 15(2)(a), 21(3) and 53(4) of the Public Contracts Regulations 2015 applies to this procurement. The procurement and performance of the contract must be accompanied by special security measures in accordance with administrative provisions in force by the Authority aimed at protecting the confidential nature of information.
Section IV: Procedure
Section VI: Complementary information
In accordance with regulations 15(2)(a), 21(3) and 53(4) Public Contracts Regulations 2015 the procurement and performance of the contract must be accompanied by special security and confidentiality measures in accordance with administrative provisions in force by the authority aimed at protecting the confidential nature of information. The procurement will be by a three-stage process:
• Stage 1: suitability assessment: the authority will issue a suitability questionnaire (SQ) and other reference documents on 18 August 2020 to assess the suitability of the applicants that have expressed interest by registering PPCS In-Tend e-procurement site. Other documents will be made available to applicants for completion at this stage and relate primarily to the special security and confidentiality measures. The completed SQ together with the HMG Baseline Personal Security Clearance (for the key staff likely to be handling the tender documents) and Non-Disclosure Agreement Forms should be returned by 1 September 2020 at 12.00. Therefore, applicants are encouraged to register their interest on or before 17 August 2020 to ensure that they have sufficient time to respond to the SQ. The assessment of the SQ is estimated to commence on 2 September 2020 and be completed by 15 September 2020.
• Stage 2: application of special security (security clearance) and confidentiality measures: those suppliers that have passed the suitability assessment and provided an executed Non-Disclosure Agreement will be required to obtain HMG Baseline Personal Security Clearance (for their key staff handling the tender documents) prior to being able to access the tender documents (only suppliers whose staff have passed the HMG Baseline Personal Security Clearance will be able to access tender documents).
• Stage 3: invitation to tender: the target date for tender documents to be issued is 20 October 2020 following the stage 2 security and confidentiality clearance process. Those suppliers that pass the SQ and can demonstrate that they can meet the special security measures (as may be updated or amended, from time to time, to meet new security requirements) applicable at this stage of the procurement will receive the tender documentation. The closing date for the tender submission is estimated to be 19 November 2020. Note that further special security measures will apply during the stage 2 tender process and, furthermore, to the successful contractors once appointed, in respect of:
— viewing of project related documents that are deemed by the authority to be ‘Restricted’ or ‘Highly Restricted’ during the tender period;
— meet the non-functional security requirements as evidenced in the tender returns;
— execution of a Security Aspects Letter and information security management plan following contract award;
— comply with the parliamentary protective marking scheme regarding the marking of information;
— site operatives to obtain the HMG Baseline Personal Security Clearance.