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United Kingdom-Stafford: Traffic control services
Section I: Contracting authority
Section II: Object
IA2113 — Contract for an ITS Hosted and Communication System
Staffordshire County Council’s Intelligent Transport Systems team are looking to migrate our Urban Traffic Control (UTC) System to a cloud hosted system.
Cloud hosting of our UTC system will mean there will be no future hardware replacement costs and it will free up space in the data centre at Eastgate street. We require Software as a Service (SaaS) which backs up our data and manages the system security, which would previously have been the responsibility of Staffordshire County Council.
As part of the process to enable us to go to a fully hosted system we will also need to migrate several of our sites from 3g mobile dial up GSM equipment to IP compatible devices which we are specifying 4g router’s. IP communications is needed to be able to connect through to the hosted system.
Staffordshire County Council.
One supplier will be awarded to the contract.
Section III: Legal, economic, financial and technical information
List and brief description of conditions:
Staffordshire County Council require its successful supplier(s) to have ongoing 3rd party accreditations which meet the following requirements during the term of the framework/contract:
1) Compliant to the PAS91 pre-qualification sections:
— C1: supplier identity and contact information,
— C2: financial information,
— C3: business and professional standing,
— C4: health and safety: policy and capability.
Such accrediting bodies could include Constructionline (accredited to a membership level of ‘Silver’), or CHAS (to a level of ‘Premium’).
Please refer to the procurement documentation for more details.
2) To have a compliant health and safety accreditation performed by a Safety schemes in procurement (‘SSIP’) registered member
For more information refer to the link https://ssip.org.uk/members/#
Selection criteria as stated in the procurement documents.
Section IV: Procedure
Limited to members of Staffordshire County Council.
Section VI: Complementary information
This is an electronic tender. All submission must be made via the formal contracting authority electronic tendering platform.
All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system.
How to register — follow the link to Proactis electronic tendering:
If you require urgent assistance regarding the initial usage of the e-Tendering package please contact the contracting authority point-of-contact in Section I.1) of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to email@example.com
This procurement is for a framework agreement between the appointed providers(s) and the contracting authority, to supply predominately services on an ad-hoc call-off basis, as and when required.
The contracting authority or its public sector partners/customers makes no guarantee as to the volume of business on offer or to be awarded and any volumes given are indicative only and intended as a general guide. There is no commitment at the time of tendering from any parties outside of the contracting authority and this should be taken into consideration when bidding.
All framework management, post-tender, will be in accordance with the Public Contracts Regulations 2015. The call-off orders will be allocated by terms laid down in the framework. Please see the tender documentation for further details.
The contracting authority also reserves the right to operate a public tender or quotations outside of the framework where so required.
As part of the Governments National Procurement Strategy, collaborative working and supporting other Authorities now forms part of the contracting authority's procurement remit. This agreement may be made available to other contracting authorities including without limitation Councils and Public Bodies within Staffordshire and neighboring geographical areas as prescribed by the NUTS codes in this notice.These will include Health and NHS bodies, local authorities, contracting authorities, any other government department, defence, police and emergency services, metropolitan/district councils, utilities, educational establishments and utilities, including the contracting authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate.
— payments may be made following acceptance by the banking agents of Staffordshire County Council.
Legal form of groups of providers:
— no special legal form is required by the grouping of providers but each provider will be requiredtobecomejointly or severally responsible for the contract before acceptance.
For reference the following website outlines the Contracting Authority's policy on the Community RighttoChallenge:
The contracting authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. The award decision process will specify the criteria for the award of the contract/framework agreement, ther easons for the decision, including the characteristics and relative advantages, the name and score of the successful tender(s), and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract/framework agreement. If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the contracting authority to amend any document and may award damages. If an agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.