Dienstleistungen - 335858-2020

16/07/2020    S136

United Kingdom-Stafford: Traffic control services

2020/S 136-335858

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Staffordshire County Council
Postal address: Two Staffordshire Place
Town: Stafford
NUTS code: UKG2 Shropshire and Staffordshire
Postal code: ST16 2DH
Country: United Kingdom
Contact person: Matt Sutton
E-mail: matthew.sutton@staffordshire.gov.uk

Internet address(es):

Main address: http://www.staffordshire.gov.uk/business/procurement/etendering/

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.supplierlive.proactisp2p.com/Account/Login#
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

IA2113 — Contract for an ITS Hosted and Communication System

Reference number: IA2113
II.1.2)Main CPV code
63712700 Traffic control services
II.1.3)Type of contract
Services
II.1.4)Short description:

Staffordshire County Council’s Intelligent Transport Systems team are looking to migrate our Urban Traffic Control (UTC) System to a cloud hosted system.

Cloud hosting of our UTC system will mean there will be no future hardware replacement costs and it will free up space in the data centre at Eastgate street. We require Software as a Service (SaaS) which backs up our data and manages the system security, which would previously have been the responsibility of Staffordshire County Council.

As part of the process to enable us to go to a fully hosted system we will also need to migrate several of our sites from 3g mobile dial up GSM equipment to IP compatible devices which we are specifying 4g router’s. IP communications is needed to be able to connect through to the hosted system.

II.1.5)Estimated total value
Value excluding VAT: 320 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
50232200 Traffic-signal maintenance services
II.2.3)Place of performance
NUTS code: UKG2 Shropshire and Staffordshire
Main site or place of performance:

Staffordshire County Council.

II.2.4)Description of the procurement:

Staffordshire County Council’s Intelligent Transport Systems team are looking to migrate our Urban Traffic Control (UTC) System to a cloud hosted system.

Cloud hosting of our UTC system will mean there will be no future hardware replacement costs and it will free up space in the data centre at Eastgate street. We require Software as a Service (SaaS) which backs up our data and manages the system security, which would previously have been the responsibility of Staffordshire County Council.

As part of the process to enable us to go to a fully hosted system we will also need to migrate several of our sites from 3g mobile dial up GSM equipment to IP compatible devices which we are specifying 4g router’s. IP communications is needed to be able to connect through to the hosted system.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Total non-price criteria / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/09/2020
End: 30/09/2029
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

One supplier will be awarded to the contract.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

List and brief description of conditions:

Staffordshire County Council require its successful supplier(s) to have ongoing 3rd party accreditations which meet the following requirements during the term of the framework/contract:

1) Compliant to the PAS91 pre-qualification sections:

— C1: supplier identity and contact information,

— C2: financial information,

— C3: business and professional standing,

— C4: health and safety: policy and capability.

Such accrediting bodies could include Constructionline (accredited to a membership level of ‘Silver’), or CHAS (to a level of ‘Premium’).

Please refer to the procurement documentation for more details.

2) To have a compliant health and safety accreditation performed by a Safety schemes in procurement (‘SSIP’) registered member

For more information refer to the link https://ssip.org.uk/members/#

Please refer to the procurement documentation for more details.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
III.2.2)Contract performance conditions:

Selection criteria as stated in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 14/08/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 14/08/2020
Local time: 12:00
Place:

Staffordshire County Council.

Information about authorised persons and opening procedure:

Limited to members of Staffordshire County Council.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

This is an electronic tender. All submission must be made via the formal contracting authority electronic tendering platform.

All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system.

How to register — follow the link to Proactis electronic tendering:

https://supplierlive.proactisp2p.com/Account/Login

If you require urgent assistance regarding the initial usage of the e-Tendering package please contact the contracting authority point-of-contact in Section I.1) of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to commercial.team@staffordshire.gov.uk

This procurement is for a framework agreement between the appointed providers(s) and the contracting authority, to supply predominately services on an ad-hoc call-off basis, as and when required.

The contracting authority or its public sector partners/customers makes no guarantee as to the volume of business on offer or to be awarded and any volumes given are indicative only and intended as a general guide. There is no commitment at the time of tendering from any parties outside of the contracting authority and this should be taken into consideration when bidding.

All framework management, post-tender, will be in accordance with the Public Contracts Regulations 2015. The call-off orders will be allocated by terms laid down in the framework. Please see the tender documentation for further details.

The contracting authority also reserves the right to operate a public tender or quotations outside of the framework where so required.

As part of the Governments National Procurement Strategy, collaborative working and supporting other Authorities now forms part of the contracting authority's procurement remit. This agreement may be made available to other contracting authorities including without limitation Councils and Public Bodies within Staffordshire and neighboring geographical areas as prescribed by the NUTS codes in this notice.These will include Health and NHS bodies, local authorities, contracting authorities, any other government department, defence, police and emergency services, metropolitan/district councils, utilities, educational establishments and utilities, including the contracting authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate.

Financing/payment:

— payments may be made following acceptance by the banking agents of Staffordshire County Council.

Legal form of groups of providers:

— no special legal form is required by the grouping of providers but each provider will be requiredtobecomejointly or severally responsible for the contract before acceptance.

For reference the following website outlines the Contracting Authority's policy on the Community RighttoChallenge:

http://www.staffordshire.gov.uk/business/procurement/Community-Right-to-Challenge/Community-Right-to-Challenge.aspx

VI.4)Procedures for review
VI.4.1)Review body
Official name: Staffordshire County Council
Postal address: Two Staffordshire Place
Town: Stafford
Postal code: ST16 2DH
Country: United Kingdom
E-mail: matthew.sutton@staffordshire.gov.uk
VI.4.2)Body responsible for mediation procedures
Official name: Staffordshire County Council
Postal address: Two Staffordshire Place
Town: Stafford
Postal code: ST16 2DH
Country: United Kingdom
E-mail: matthew.sutton@staffordshire.gov.uk
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The contracting authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. The award decision process will specify the criteria for the award of the contract/framework agreement, ther easons for the decision, including the characteristics and relative advantages, the name and score of the successful tender(s), and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract/framework agreement. If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the contracting authority to amend any document and may award damages. If an agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Staffordshire County Council
Postal address: Two Staffordshire Place
Town: Stafford
Postal code: ST16 2DH
Country: United Kingdom
E-mail: matthew.sutton@staffordshire.gov.uk
VI.5)Date of dispatch of this notice:
14/07/2020