Works - 336497-2019

18/07/2019    S137    - - Works - Contract notice - Restricted procedure 

United Kingdom-Motherwell: Roof works and other special trade construction works

2019/S 137-336497

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
North Lanarkshire Council
Civic Centre, Windmillhill Street
Motherwell
ML1 1AB
United Kingdom
Telephone: +44 1698403876
E-mail: CorporateProcurement@northlan.gov.uk
Fax: +44 1698275125
NUTS code: UKM84

Internet address(es):

Main address: http://www.northlanarkshire.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Measured Term Contract for Re-Roofing, Re-Rendering and Insulation Works 2020-2025

Reference number: HO RF 18 048/ NLC-CPT-19-025
II.1.2)Main CPV code
45260000
II.1.3)Type of contract
Works
II.1.4)Short description:

Planned re-roofing, re-rendering and insulation works to Council owned, owner-occupier and private sector domestic properties throughout the North Lanarkshire Council area. Contractors will be required to provide detailed individual property cost estimates for private owners prior to such works being instructed. Property types will be varied.

Contractors will be required to secure the most advantageous ECO funding, negotiating the best rate possible monetary savings per carbon tonne for lifetime savings with energy providers. They will be required to apply the ECO funding and to subsequently discount that sum from their invoices to the Council (with a breakdown of the funding claimed in order to provide transparency of funding).

Lot 1 insulation works will be subject to Scottish Government funding (HEEPS: ABS) and the contractor will be responsible for securing the participation of private owners and subsequent agreements to any project works.

II.1.5)Estimated total value
Value excluding VAT: 60 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2)Description
II.2.1)Title:

Re-Roofing, Re-Rendering and Insulation Works (including HEEPS ABS)

Lot No: 1
II.2.2)Additional CPV code(s)
45260000
45320000
45321000
45410000
II.2.3)Place of performance
NUTS code: UKM84
Main site or place of performance:

Across the geographical boundaries of North Lanarkshire Council area.

II.2.4)Description of the procurement:

The following information is intended as an overview and to assist Candidates in making an informed decision as to whether to submit a Request to Participate (RTP) in this procurement. The full scope of the proposed Contract will be in the Invitation to Tender (ITT) issued by the Council to Candidates shortlisted to progress to the award stage of the procurement process.

The high level scope of the proposed Contract includes, but is not limited to:

— erecting and dismantling scaffolding,

— removing defective roof coverings and disposing,

— removal of redundant chimney stacks,

— aerial alterations,

— repairing roof coverings; renewing roof coverings (i.e. tiles),

— associated repairs/replacement (e.g. rafters, sarking, fascia’s, verges, roof lights etc.),

— associated leadwork repairs and replacement,

— investigating and repairing roof leaks generally,

— asbestos surveys,

— asbestos removal,

— making good internal finishings (e.g. plasterboard ceilings etc.),

— repairing/replacing rainwater goods,

— cleaning out gutters and downpipes,

— painterwork (e.g. fascias, gutters - including potential high level),

— insulation boarding

— all other associated roof accessories,

— replacement of flat roof materials (e.g. felt, liquid plastic),

— removing existing render,

— renewing render to external walls,

— all enabling works to facilitate render installation,

— provision of canopies,

— scoping of cavities to establish what measures are required,

— extraction of existing cavity wall fill,

— external wall insulation (EWI),

— cavity wall insulation,

— internal wall insulation,

— under floor insulation,

— room in roof insulation,

— insulation to non-traditional property types,

— securing energy company obligation (ECO) funding where appropriate,

— surveying properties to determine suitability for

Insulation measures;

— provision of Energy Performance Certificates (EPC) for domestic properties (successful contractor will be required to be accredited to undertake these surveys. Accreditations will be detailed in the Contract Notice and the ESPD),

— liaise as necessary and obtain all warrants to allow the Works to proceed (e.g. building warrants, demolition warrants for chimneys),

— liaise as necessary with utility companies (e.g. BT) in respect of alterations/repositioning necessary to facilitate the Works,

— The Contractor will be also be required to secure the most advantageous ECO funding, negotiating the best rate possible monetary savings per carbon tonne for lifetime savings with Energy Providers. Negotiated rates will determine the amount of ECO funding that a property is eligible to claim (based on deemed scores). The Contractor will be required to apply the ECO funding and to subsequently discount that sum from their payment applications/invoices submitted to the Council (with a breakdown of the funding claimed in order to provide transparency of funding); and

— Home Energy Efficiency Programmes for Scotland (HEEPS) Area Based Schemes (ABS) EWI works to privately owned properties. Some of the insulation works will be subject to Scottish Government funding (HEEPS: ABS) and the Contractor will be responsible for securing the participation of private owners and subsequent agreements to any project works.

It is anticipated that the Council will award one contractor to each Lot for this proposed contract.

Candidates can bid for all lots, however they can only be successful in one. Lots will be evaluated in numerical order. In the event that tenderers bid for more than one lot then, should they be successful in the first lot evaluated, they will be excluded from the remaining lot(s)and so on.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40 %
Price - Weighting: 60 %
II.2.6)Estimated value
Value excluding VAT: 32 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The initial period of the contract will be 24 months, with the option to extend for up to a further 36 months (by means of three 12 month extensions), subject to satisfactory operation and performance. Any periods of extension will be at the Council's sole discretion.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

The ESPD forms part of a Candidate’s Request to Participate (RTP). The ESPD selection process will be carried out in 2 stages:

Stage 1: ‘Exclusion Grounds’ (mandatory and discretionary) Part III of the ESPD. During this first stage of the selection, the Council will determine on a pass/fail basis whether:

(a) the candidate has submitted a complete and compliant ESPD response; and

(b) whether any of the lead candidates, consortium members and/or reliance entities (if any) fall within any of the mandatory grounds for exclusion or, in the case of the discretionary exclusion grounds, are considered ineligible at the discretion of the Council, in accordance with Part III of the ESPD and Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Stage 2: ‘Selection Criteria — Minimum Requirements,” the Council will determine a ranking (through the scoring of ESPD Responses) but only for those bids who successfully pass Stage 1 ‘Exclusion Grounds’ referred to above. During this second stage of the selection, the Council will determine on a pass/fail basis whether:

Part A: The candidate has achieved a pass for the following questions within Part IV, Selection Criteria of the ESPD: 4A.1, 4B.1.2, 4B.3, 4B.5.1, 4B.5.2, 4B.5.3, 4B.6, 4D.1 and 4D.2.

If a candidate’s response is successful at Part A, then the candidate’s response will be assessed at part B below.

Part B: Where the candidate has achieved the minimum score(s) for 4C.1 within Part IV, selection criteria of the ESPD then the sum of the weighted scores achieved by candidates for 4C.1 will be used to rank candidates in order from highest to lowest score to reduce the number of otherwise qualified Candidates based on that ranking.

Based on the final score ranking, the Council intends to limit the number of otherwise qualified candidates to be selected to receive an ITT to the top five (5) ranked candidates, insofar as there are a sufficient number of acceptable and compliant RTP’s submitted.

In the event of a tie for fifth place, all candidates in 5th place will be selected to receive an ITT. For the avoidance of doubt, a tie for 5th place will be deemed to have occurred where 2 or more candidates have identical scores taken to 2 decimal points.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Candidates should read and refer to the ITP. Failure to comply with the instructions contained within the ITP may result in a candidate's submission being rejected.

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Re-Roofing, Re-Rendering & Insulation Works

Lot No: 2
II.2.2)Additional CPV code(s)
45260000
45320000
45321000
45410000
II.2.3)Place of performance
NUTS code: UKM84
Main site or place of performance:

Across the geographical boundaries of North Lanarkshire Council area.

II.2.4)Description of the procurement:

The following information is intended as an overview and to assist Candidates in making an informed decision as to whether to submit a Request to Participate (RTP) in this procurement. The full scope of the proposed Contract will be provided in the Invitation to Tender (ITT) issued by the Council to Candidates shortlisted to progress to the award stage of the procurement process.

The high level scope of the proposed Contract includes, but is not limited to:

— erecting and dismantling scaffolding,

— removing defective roof coverings and disposing,

— removal of redundant chimney stacks,

— aerial alterations,

— repairing roof coverings; renewing roof coverings (i.e. tiles),

— associated repairs/replacement (e.g. rafters, sarking, fascia’s, verges, roof lights etc.),

— associated leadwork repairs and replacement,

— investigating and repairing roof leaks generally,

— asbestos surveys,

— asbestos removal,

— making good internal finishings (e.g. plasterboard ceilings etc.),

— repairing/replacing rainwater goods,

— cleaning out gutters and downpipes,

— painterwork (e.g. fascias, gutters - including potential high level),

— insulation boarding

— all other associated roof accessories,

— replacement of flat roof materials (e.g. felt, liquid plastic),

— removing existing render,

— renewing render to external walls,

— all enabling works to facilitate render installation,

— provision of canopies,

— scoping of cavities to establish what measures are required,

— extraction of existing cavity wall fill,

— external wall insulation (EWI),

— cavity wall insulation,

— internal wall insulation,

— under floor insulation,

— room in roof insulation,

— insulation to non-traditional property types,

— securing energy company obligation (ECO) funding where appropriate,

— surveying properties to determine suitability for

Insulation measures;

— provision of Energy Performance Certificates (EPC) for domestic properties (successful contractor will be required to be accredited to undertake these surveys. Accreditations will be detailed in the Contract Notice and the ESPD),

— liaise as necessary and obtain all warrants to allow the Works to proceed (e.g. building warrants, demolition warrants for chimneys),

— liaise as necessary with utility companies (e.g. BT) in respect of alterations/repositioning necessary to facilitate the Works; and

— The Contractor will be also be required to secure the most advantageous ECO funding, negotiating the best rate possible monetary savings per carbon tonne for lifetime savings with Energy Providers. Negotiated rates will determine the amount of ECO funding that a property is eligible to claim (based on deemed scores). The Contractor will be required to apply the ECO funding and to subsequently discount that sum from their payment applications/invoices submitted to the Council (with a breakdown of the funding claimed in order to provide transparency of funding).

It is anticipated that the Council will award one contractor to each Lot for this proposed contract.

Candidates can bid for all lots, however they can only be successful in one. Lots will be evaluated in numerical order. In the event that tenderers bid for more than one lot then, should they be successful in the first lot evaluated, they will be excluded from the remaining lot(s) and so on.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40 %
Price - Weighting: 60 %
II.2.6)Estimated value
Value excluding VAT: 17 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The initial period of the Contract will be 24 months, with the option to extend for a further 36 months (by means of three 12 month extensions), subject to satisfactory operation and performance. Any periods of extension will be at the Council’s sole discretion.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

The ESPD forms part of a Candidate’s Request to Participate (RTP). The ESPD selection process will be carried out in two stages;

Stage One: “Exclusion Grounds” (Mandatory and Discretionary) Part III of the ESPD. During this first stage of the selection, the Council will determine on a pass/fail basis whether:

a) The candidate has submitted a complete and compliant ESPD response; and

b) Whether any of the Lead Candidates, Consortium Members and/or Reliance Entities (if any) fall within any of the mandatory grounds for exclusion or, in the case of the discretionary exclusion grounds, are considered ineligible at the discretion of the Council, in accordance with Part III of the ESPD and Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Stage Two: “Selection Criteria – Minimum Requirements,” the Council will determine a ranking (through the scoring of ESPD Responses) but only for those bids who successfully pass Stage One “Exclusion Grounds” referred to above. During this second stage of the selection, the Council will determine on a pass/fail basis whether:

Part A – the Candidate has achieved a pass for the following questions within Part IV, Selection Criteria of the ESPD: 4A.1, 4B.1.2, 4B.3, 4B.5.1, 4B.5.2, 4B.5.3, 4B.6, 4D.1 and 4D.2.

If a Candidate’s response is successful at Part A, then the Candidate’s response will be assessed at part B below.

Part B – Where the Candidate has achieved the minimum score(s) for 4C.1 within Part IV, Selection Criteria of the ESPD then the sum of the weighted scores achieved by Candidates for 4C.1 will be used to rank Candidates in order from highest to lowest score to reduce the number of otherwise qualified Candidates based on that ranking.

Based on the final score ranking, the Council intends to limit the number of otherwise qualified Candidates to be selected to receive an ITT to the top five (5) ranked Candidates, insofar as there are a sufficient number of acceptable and compliant RTP’s submitted.

In the event of a tie for fifth place, all Candidates in fifth place will be selected to receive an ITT. For the avoidance of doubt, a tie for fifth place will be deemed to have occurred where two or more Candidates have identical scores taken to two decimal points.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Candidates should read and refer to the ITP. Failure to comply with the instructions contained within the ITP may result in a Candidate’s submission being rejected.

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Re-Roofing, Re-Rendering and Insulation Works

Lot No: 3
II.2.2)Additional CPV code(s)
45260000
45320000
45321000
45410000
II.2.3)Place of performance
NUTS code: UKM84
Main site or place of performance:

Across the geographical boundaries of North Lanarkshire Council area.

II.2.4)Description of the procurement:

The following information is intended as an overview and to assist Candidates in making an informed decision as to whether to submit a Request to Participate (RTP) in this procurement. The full scope of the proposed Contract will be provided in the Invitation to Tender (ITT) issued by the Council to Candidates shortlisted to progress to the award stage of the procurement process.

The high level scope of the proposed Contract includes, but is not limited to:

— erecting and dismantling scaffolding,

— removing defective roof coverings and disposing,

— removal of redundant chimney stacks,

— aerial alterations,

— repairing roof coverings; renewing roof coverings (i.e. tiles),

— associated repairs/replacement (e.g. rafters, sarking, fascia’s, verges, roof lights etc.),

— associated leadwork repairs and replacement,

— investigating and repairing roof leaks generally,

— asbestos surveys,

— asbestos removal,

— making good internal finishings (e.g. plasterboard ceilings etc.),

— repairing/replacing rainwater goods,

— cleaning out gutters and downpipes,

— painterwork (e.g. fascias, gutters - including potential high level),

— insulation boarding

— all other associated roof accessories,

— replacement of flat roof materials (e.g. felt, liquid plastic),

— removing existing render,

— renewing render to external walls,

— all enabling works to facilitate render installation,

— provision of canopies,

— scoping of cavities to establish what measures are required,

— extraction of existing cavity wall fill,

— external wall insulation (EWI),

— cavity wall insulation,

— internal wall insulation,

— under floor insulation,

— room in roof insulation,

— insulation to non-traditional property types,

— securing energy company obligation (ECO) funding where appropriate,

— surveying properties to determine suitability for insulation measures,

— provision of Energy Performance Certificates (EPC) for domestic properties (successful contractor will be required to be accredited to undertake these surveys. Accreditations will be detailed in the Contract Notice and the ESPD),

— liaise as necessary and obtain all warrants to allow the Works to proceed (e.g. building warrants, demolition warrants for chimneys),

— liaise as necessary with utility companies (e.g. BT) in respect of alterations/repositioning necessary to facilitate the Works; and

— The Contractor will be also be required to secure the most advantageous ECO funding, negotiating the best rate possible monetary savings per carbon tonne for lifetime savings with Energy Providers. Negotiated rates will determine the amount of ECO funding that a property is eligible to claim (based on deemed scores). The Contractor will be required to apply the ECO funding and to subsequently discount that sum from their payment applications/invoices submitted to the Council (with a breakdown of the funding claimed in order to provide transparency of funding).

It is anticipated that the Council will award one contractor to each Lot for this proposed contract.

Candidates can bid for all lots, however they can only be successful in one. Lots will be evaluated in numerical order. In the event that tenderers bid for more than one lot then, should they be successful in the first lot evaluated, they will be excluded from the remaining lot(s)and so on.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40 %
Price - Weighting: 60 %
II.2.6)Estimated value
Value excluding VAT: 10 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The initial period of the Contract will be 24 months, with the option to extend for a further 36 months (by means of three 12 month extensions), subject to satisfactory operation and performance. Any periods of extension will be at the Council’s sole discretion.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

The ESPD forms part of a Candidate’s Request to Participate (RTP). The ESPD selection process will be carried out in two stages;

Stage One: “Exclusion Grounds” (Mandatory and Discretionary) Part III of the ESPD. During this first stage of the selection, the Council will determine on a pass/fail basis whether:

a) The candidate has submitted a complete and compliant ESPD response; and

b) Whether any of the Lead Candidates, Consortium Members and/or Reliance Entities (if any) fall within any of the mandatory grounds for exclusion or, in the case of the discretionary exclusion grounds, are considered ineligible at the discretion of the Council, in accordance with Part III of the ESPD and Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Stage Two: “Selection Criteria – Minimum Requirements,” the Council will determine a ranking (through the scoring of ESPD Responses) but only for those bids who successfully pass Stage One “Exclusion Grounds” referred to above. During this second stage of the selection, the Council will determine on a pass/fail basis whether:

Part A – the Candidate has achieved a pass for the following questions within Part IV, Selection Criteria of the ESPD: 4A.1, 4B.1.2, 4B.3, 4B.5.1, 4B.5.2, 4B.5.3, 4B.6, 4D.1 and 4D.2.

If a Candidate’s response is successful at Part A, then the Candidate’s response will be assessed at part B below.

Part B – Where the Candidate has achieved the minimum score(s) for 4C.1 within Part IV, Selection Criteria of the ESPD then the sum of the weighted scores achieved by Candidates for 4C.1 will be used to rank Candidates in order from highest to lowest score to reduce the number of otherwise qualified Candidates based on that ranking.

Based on the final score ranking, the Council intends to limit the number of otherwise qualified Candidates to be selected to receive an ITT to the top five (5) ranked Candidates, insofar as there are a sufficient number of acceptable and compliant RTP’s submitted.

In the event of a tie for fifth place, all Candidates in fifth place will be selected to receive an ITT. For the avoidance of doubt, a tie for fifth place will be deemed to have occurred where two or more Candidates have identical scores taken to two decimal points.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Candidates should read and refer to the ITP. Failure to comply with the instructions contained within the ITP may result in a Candidate’s submission being rejected.

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

ESPD Selection Criteria, question Section A Part IV, Suitability, the following questions:

4A.1 and 4A.1.1.

Minimum level(s) of standards require:

4A.1 — Candidates must be registered or enrolled in the relevant professional or trade register kept in the Member State of its establishment (as described in Schedule 5 of Public Contracts (Scotland) Regulations 2015).

Candidates should confirm they are registered or enrolled on the relevant trade register and provide information relating to this i.e. registration number, member number, etc. Candidates may be assessed as a fail and be excluded from the competition if they fail to provide a response to this question.

4A.1.1 — If the relevant documentation is available electronically, please indicate.

Candidates may be assessed as a fail and be excluded from the competition if they fail to provide a response to this question.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

ESPD Selection Criteria, question Section B, Part IV, Economic and financial standing, the following questions:

4B1.2, 4B.3, 4B.5.1, 4B.5.2, 4B.5.3 and 4B.6.

Minimum level(s) of standards possibly required:

4B.1.2 - Candidates will be required to have a average yearly turnover of a minimum of the following for each lot:

Lot 1 - 7,000,000 GBP

Lot 2 - 5,250,000 GBP

Lot 3 - 3,000,000 GBP

For the last three (3) years statutory accounts that are available.

Candidates who have not yet submitted three years’ statutory accounts but can demonstrate three years of trading must detail the date they started trading within their submission at 4B.3 and may provide alternative proof which demonstrates its financial standing in an equivalent manner in accordance with Regulation 61 – Means of Proof of the Public Contracts (Scotland) Regulations 2015. Such Candidates are required to provide financial accounts for the three years most recently available, accompanied by a letter supporting the basis of their preparation from an audit registered firm.

4B.3 - Where turnover information is not available for the time period requested, the Candidate will be required to state the date which they were set up or started trading.

4B.5.1 - Candidates must confirm they already have, or commit to obtain prior to the commencement of the contract, the following levels of insurance cover:

1) Employer’s (Compulsory) Liability Insurance: 10,000,000 GBP each and every claim.

http://www.hse.gov.uk/pubns/hse40.pdf

4B.5.2 - Candidates must confirm they already have or commit to obtain prior to the commencement of the contract, the following levels of insurance cover:

1) Public Liability Insurance: 5,000,000 GBP each and every claim; and

2) Product Liability Insurance: 5,000,000 GBP each and every claim.

4B.5.3 - If the relevant documentation is available electronically, please indicate.

4B.6 - Candidates will be required to have an Equifax Score Check Grade of D- or above or equivalent. Any equivalent relied upon must be demonstrated by the tenderer to be of such a standard.

It shall be the tenderer’s responsibility to review its own Equifax Score Check Grade (or equivalent) in advance of returning its tender/ESPD. If, following this review, the tenderer does not consider that the Equifax Score Check Grade (or equivalent) reflects its current financial status; the tenderer must provide a detailed explanation in response to question 4B.6, together with relevant supporting independent evidence.

Where the tenderer is under no obligation to publish accounts and therefore does not have a Equifax Score Check Grade (or equivalent) rating, it must provide its audited financial accounts for the two years prior to the publication of this notice as part of its tender/ESPD, in order that the Authority may assess these to determine whether the Tenderer meets the published minimum standards.

Candidates that are unable to meet all of the minimum level(s) of standards required for questions 4B.1.2, 4B.3, 4B.5.1, 4B.5.2, 4B.5.3 and 4B.6 in Section B, Part IV, Economic and Financial Standing of the ESPD, will be assessed as a FAIL and will be excluded from the competition, unless the following information is provided as part of their RTP:

1) an ESPD submission from a Parent Company (or Ultimate Parent Company) who can meet all the above minimum requirements; and

2) a declaration that the Parent Company (or Ultimate Parent Company) is prepared to provide a Parent Company Guarantee (PCG) in the form determined by the Council to cover the duration of the proposed Contract, including the available extension period.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Owing to the character limitations in this section of the Contract Notice it is not possible to provide all of the information relating to this Section (III.1.3 in the Contract Notice). Therefore the objective and non-discriminatory criteria for Questions 4C.1, 4C.6 and 4C.10 are set out in full in the Selection Stage Document 1 which can be accessed through the buyer attachment area within the portal.

ESPD Selection Criteria Section, question Section C, Part IV, Technical and Professional Ability:

4C.1, 4C.6 and 4C.10.

Quality assurance schemes and environmental management standards.

List and brief description of selection criteria:

Owing to the character limitations in this section of the Contract Notice it is not possible to provide all of the information relating to this Section (III.1.3 in the Contract Notice). Therefore the objective and non-discriminatory criteria for Questions 4D.1, 4D.1.1, 4D.1.2 and 4D.2 are set out in full in the Selection Stage Document 1 which can be accessed through the buyer attachment area within the portal.

ESPD Selection Criteria Section, question Section D, Part IV, Quality Assurance Schemes and Environmental Management Standards:

4D.1, 4D.1.1, 4D.1.2 and 4D.2.

Minimum level(s) of standards possibly required:

Question 4C.1 - Candidates will be required to provide examples that demonstrate that they have the relevant experience to deliver the works as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.

Question 4C.1 carries an overall weighting of 100 %.Candidates will be required to achieve a minimum score of 50 % to be considered for the next stage of the procurement process. Candidates unable to meet the minimum requirements for 4C.1 will be assessed as a FAIL and will be excluded from the competition.

Question 4C.6 - Candidates will be required to confirm that they and/or the service provider have all of the following relevant educational and professional qualifications:

1. Gas Safe Registered;

2. Membership of the National Inspection Council Electrical Installation Contracting (NICEIC) or Electrical Contractors’ Association of Scotland (SELECT);

3. PAS 20/30 Certified;

4. DEA Accreditation;

5. Insulated Render and Cladding Association (INCA) Membership.

6. National Federation of Roofing Contractors membership;

7. BS OHSAS 18001 (or equivalent) or have within the last 12 months successfully met the assessment requirements of the construction – related scheme in registered membership of the Safety Schemes in Procurement (SSIP);

8. Contractor’s Health and Safety Assessment Scheme (CHAS) Registration.

Candidates and/or service providers who do not have all of the above educational and professional qualifications will be assessed as a FAIL and will be excluded from the competition.

Question 4C.10 - Candidates will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

Candidates may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to this question.

Question 4D.1 (Quality Management and Health & Safety Procedures) - The Candidate must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum, or satisfy items 4a-4m as listed in the ITP.

Question 4D.1.1 - If the information is available electronically, please indicate. Candidates unable to meet the minimum requirements for all of ESPD Section 4D will be assessed as a FAIL and will be excluded from the competition.

Question 4D.1.2 - If the relevant documentation is available electronically, please indicate.

4D.2 The Candidate must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, or satisfy items 2a-2g as listed in the ITP document.

Candidates unable to meet the minimum requirements for all of ESPD Section 4D will be assessed as a FAIL and will be excluded from the competition.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

The Invitation to Tender (ITT) will contain the relevant contract performance requirements.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 16/08/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 30/09/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

The Council will decide whether to invoke the available options to extend the contract or to procure a new contract approximately 6-12 months before the end of the initial contract period.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

1. BIDDING FOR/AWARD OF LOTS

It is anticipated that the Council will award one contractor to each Lot for this proposed contract.

Candidates can bid for all lots, however they can only be successful in one. Lots will be evaluated in numerical order. In the event that tenderers bid for more than one lot then, should they be successful in the first lot evaluated, they will be excluded from the remaining lot(s) and so on.

2. TRANSFER OF UNDERTAKINGS (PROTECTION OF EMPLOYMENT) REGULATIONS 2006

Bidders should note that it is possible that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (SI 2006/246) (“TUPE”) may apply to this contract.

3. PROPOSED ARRANGEMENTS IN EVENT OF CONTRACTOR FAILURE

The Council reserves the right, in the event of failure of a Contractor in an individual lot, to transfer all or part of the residual value of the lot concerned to either or both of the remaining lots. Any such transfer will be at the Council’s sole discretion.

4. ESPD

The information required in Part II of the ESPD is for information only and will therefore not be assessed. The Council may however choose not to select Candidates who cannot provide basic company information.

Candidates must ensure that they submit appropriate ESPDs completed by other members of the group (if they are bidding as part of a group), others whose capacity they rely on, and known sub-contractors on whose capacity they do not rely on, to satisfy any aspect of the ESPD.

Candidates unable to complete Part IV Concluding Statements may be excluded from the competition.

The complete RTP, with no pages omitted, must be submitted in accordance with instructions given, and be signed by an authorised representative (i.e. company director, secretary or other person authorised by the Candidate to do so). If the signatory is not the Candidate then the Candidate must provide, at the time of submitting the RTP, written confirmation of the signatory's authority to submit the RTP.

5. OTHER

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=585987.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Council's policy on Community Benefits in Procurement aims to consider whether community benefits can be included where it is making capital investments or services / goods are being purchased.

An indication of the type of benefits which the Council expects is included within Selection Stage Document 1. Shortlisted Selection Stage Bidders invited to tender will be required to provide details within their Tender Submission of the Community Benefits they will deliver if their Tender submission is successful. It should be noted that the Community Benefit commitments made at Tender stage may form a contractual obligation.

(SC Ref:585987)

VI.4)Procedures for review
VI.4.1)Review body
N/a
N/a
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
16/07/2019