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Works - 340234-2018

04/08/2018    S149

Luxembourg-Luxembourg: Development, renovation and repair work on the buildings of the European Court of Auditors

2018/S 149-340234

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Court of Auditors
Postal address: 12, rue Alcide De Gasperi
Town: Luxembourg
Postal code: L-1615
Country: Luxembourg
Contact person: Service des appels d'offres et contrats
E-mail: eca-procurement.service@eca.europa.eu
Telephone: +352 4398-47611
Fax: +352 4398-46667
Internet address(es):
Main address: http://www.eca.europa.eu
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3877
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Economic and financial affairs

Section II: Object

II.1)Scope of the procurement

Development, renovation and repair work on the buildings of the European Court of Auditors

Reference number: AO 641
II.1.2)Main CPV code
45430000 Floor and wall covering work
II.1.3)Type of contract
II.1.4)Short description:

The European Court of Auditors, hereinafter referred to as "the Court", intends to select an economic operator, hereinafter referred to as "the contractor", to carry out development, renovation and repair work for closed and covered areas and for the completion of its buildings.

A framework contract will be established to carry out two types of work:

— maintenance and repair work to be carried out throughout the duration of the contract according to the needs of the court: maintenance work, renovation work to maintain the quality level of the built heritage, sundry repairs to blinds, doors and windows, recurrent supplies of spare parts, etc.,

— redevelopment or renovation projects that are more complex work operations on larger areas, requiring the participation of several companies.

II.1.5)Estimated total value
Value excluding VAT: 5 200 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
45420000 Joinery and carpentry installation work
45454000 Restructuring work
II.2.3)Place of performance
Main site or place of performance:

Luxembourg Kirchberg

II.2.4)Description of the procurement:

The court has drawn up a provisional and non-exhaustive list of maintenance and repair work and redevelopment or renovation projects that could fall within the scope of the Purchase Orders related to this framework contract. This does not constitute a commitment by the court to carry out this work, and the list is likely to evolve over time and according to needs.

Maintenance and repair work:

— renovation (floor replacement and painting of walls) of 2 members’ offices per year (area per office between 160 m2 and 185 m2) - every year during the month of August,

— regular painting of the common parts of buildings (± 4 000 m2 per year) - each year, as and when needed,

— small repairs in the buildings (± 10 working days of intervention for 2 people per year) grouped by intervention days - Each year as and when requested,

— replacement of the cylinders of the 300 elements of K2’s vented facade - in 2019,

— renovation of the car park painting and signs (parking areas: ± 7 500 m2) - in 2021,

— replacement of the corridor carpets in the K3 building (± 2 000 m2) - in 2022,

—painting work on the exterior facades and the white plaster walls of the K2 building, covering floors 0 to 6 (± 2 000 m2) - in 2022,

— installation of security film on ± 5 000 m2 of the buildings’ windows - in 2019-2020-2021.

Redevelopment or renovation projects (the projects are listed in ascending order of size of works and planned investments):

— ancillary works related to the renovation of vehicle control in the delivery area - in 2021,

— ancillary works related to the installation of motorised doors in the car park (construction of a concrete wall and painting) - in 2019,

— redevelopment of 2 members’ offices per year with modification of partitioning (area per office between 160 m2 and 185m2) - each year as and when needed,

— renovation of offices on the ground floor of the K1 building (± 150 m2) - in 2020,

— conversion of the old computer room (± 75 m2) in the K2 building to changing rooms - in 2020,

— renovation of the reception and entrance of the K1 building (± 340 m2) - 2019 - longer than 3 months,

— renovation of the Aigner room (± 140m2) with installation of 2 interpretation booths - 2019 - longer than 3 months,

— creation of a visitor centre in the K1 building at level -1 at the Agora (± 250 m2) - 2020 to 2022,

— creation of Activity Based Working (ABW) spaces at the K2 building - 2019 to 2021,

—creation of ABW spaces [1] in the K2 building (complete renovation with creation of new premises for 2 zones per floor (5 times ± 300 m2), partial renovation of adjoining areas (hall lifts, corridor, technical rooms), opening and closing of ± 3 500m2 of ceiling and replacement of ± 3 500 m2 of

false flooring).

II.2.5)Award criteria
Criteria below
II.2.6)Estimated value
Value excluding VAT: 5 200 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

general budget of the European Union

II.2.14)Additional information

The works to be carried out are divided into two parts in the price schedule:

— Part I is for works already defined and described below, the quantities of which have been estimated,

— Part II is for works on a time and means basis. The precise content of these works and repairs will be specified when requesting quotations from the Contractor - see the tender specifications, chapter A.1. for more information.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

By submitting an offer, tenderers acknowledge that they have the legal capacity to perform the contract (see solemn declaration in Annex 3).

The evidence to be provided concerning the requirements in terms of legal capacity is as follows:

— a document proving the constitution of the company and/or the articles of association, with their last update,

— evidence of registration in the professional register or the trade register under the conditions laid down by the legislation of the country in which the tenderer is established, and in relation to the subject of the contract.

This evidence will be requested from tenderers who will be offered the contract award.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Tenderers must have sufficient resources and financial means to execute the framework contract (see solemn declaration in Annex 3).

The requirement in terms of economic and financial capacity is as follows:

— The tenderer's overall average annual turnover for the last 3 financial years for the work to which the contract refers must be equal to or greater than twice the estimated annual amount, being 2 600 000 EUR.

— The contractor must be insured for professional civil liability according to the following criteria:

—— ‘Operation’ and/or ‘In progress’ civil liability insurance

Personal injuries per claim: 2 500 000,00 EUR,

Material and consequential damages per claim: 500 000,00 EUR.

——‘After delivery’ and/or ‘After works’ civil liability insurance

All damages (personal injury, material and consequential damages): 2 500 000,00 EUR per claim and year,

Objects entrusted and/or damage to existing objects per claim: 500 000,00 EUR.

Evidence will be requested from tenderers who will be offered the contract award.

For further information see the tender specifications, part A.8.2.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Tenderers must demonstrate that they have the technical and professional capacity to perform the framework contract, as follows:

a) The tenderer must have at least 3 years experience in carrying out work similar to that covered by the contract.

As proof, it must provide a list of at least 3 development and/or conversion operations for office type space with a gross surface area per project of more than 1 000 m2, executed during the last 5 years, indicating the amount, the start and end dates of the works, and their location. An explanation of the exact role of the tenderer in each operation is also requested, including an indication of any subcontracting. The works carried out by the Contractor must cover at least 3 different technical fields amongst the following: wood joinery, metal joinery, painting, floor coverings of any type, ceilings or partitions.

The Court reserves the right to demand certificates or invoices relating to the execution of such work at any time.

b) The tenderer or one of its sub- or co-contractors must be authorised by the Luxembourg Ministry of the Environment to transport waste generated by the execution of the works, or prove that it is in the process of approval.

As evidence, the successful tenderer must provide a copy of the approval, or of the application for approval.

c) The tenderer has authorisation of establishment as a construction contractor or notification of the provision of services

The successful tenderer must provide proof of its authorisation of establishment for the exercise of construction trade activities covered by List A or B of this contract, issued by the Luxembourg authorities, if it is established within the Luxembourg territory. Skilled-trade companies established in the territory of the Swiss Confederation (CH) or in a country of the European Economic Area (EEA) do not need authorisation of establishment to provide services on an ad hoc and temporary basis in Luxembourg, provided that this is notified to the General Directorate for SMEs and Entrepreneurship. In the latter case, tenderers undertake to comply with these conditions by submitting their tenders. This criterion also applies to entities whose capacities the economic operator intends to use and the subcontractors envisaged. Companies not established in Luxembourg must prove that they are certified in their country of establishment for the construction activities covered by this contract.

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 05/10/2018
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 12/10/2018
Local time: 10:00

European Court of Auditors

12, rue Alcide de Gasperi à Luxembourg-Kirchberg, Luxembourg

Information about authorised persons and opening procedure:

Tenderers or their representative wishing to attend the opening of tenders should confirm this in writing (e-mail: eca-procurement.service@eca.europa.eu) by 4.10.2018, at 12:00, at the latest, and must provide their due authorisation to represent their company or the consortium. Only one person per company/consortium may attend.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

This site visit is planned for Tuesday 28.8.2018 between 9:30 and 17:00.. The site visit will take place at the following address: 12, rue Alcide De Gasperi, L-1615 Luxembourg-Kirchberg, Luxembourg (report to the main reception). The site visit is highly recommended.

If the date is not convenient, tenderers may put forward another date, although the date for submission of the tender cannot be modified.

Tenderers are requested to confirm their attendance by e-mail, no later than 16:00 on the day before the site visit, to eca-procurement.service@eca.europa.eu.

Requests for additional information must be sent via the 'Create a question' link in the 'Questions and Answers' tab on the corresponding TED eTendering page (https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3877). Where applicable, the additional information and the aforementioned information will be published on this site. Tenderers are advised to register in the eTendering application in order to receive notifications regarding the contract. The contracting authority is not bound to reply to requests for additional information presented less than six working days before the date of receipt of tenders.

Tenders should be sent in triplicate (an original, a hard copy with a "copy" stamp, and an electronic copy allowing an advanced keyword search on a USB memory stick or a CD-ROM), written in one official languages of the European Union.

The planned starting date for the contract is 1.11.2018, provided that the contract has been signed by both parties by this date.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu/
VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Town: Strasbourg
Postal code: 67001
Country: France
Telephone: +33 388172313
Internet address: http://ombudsman.europa.eu/
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the tenderer being notified of the award decision or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: European Court of Auditors, service des appels d'offres et contrats
Postal address: 12, rue Alcide de Gasperi
Town: Luxembourg
Postal code: L-1615
Country: Luxembourg
E-mail: eca-procurement.service@eca.europa.eu
Telephone: +352 4398-45540
Fax: +352 4398-46955
Internet address: http://www.eca.europa.eu
VI.5)Date of dispatch of this notice: